Manager, Events (VV Headquarters)

Social Impact Guide; Washington, Northern (District of Columbia, KY); Hybrid; USD 108,000 - 120,000; Full time

Job summary

Vital Voices Global Partnership seeks a Manager, VVHQ Events to lead the planning and execution of internal convenings and headquarters programming at our Washington, DC Global Headquarters. The role oversees the VVHQ event portfolio and ensures exceptional experiences for women leaders, partners, and staff.

Based in Washington, DC with a hybrid schedule and regular in-person attendance at the VVHQ. The role requires collaboration across programs and a strong background in event leadership and

Qualifications

• Bachelor’s degree in a related field preferred, plus 4-8 years of experience leading complex event portfolios
• Demonstrated success leading executive level conferences, leadership convenings, and events ranging from intimate gatherings to large scale
• Experience managing event budgets and multiple concurrent projects
• Strong strategic planning, project management, and organizational leadership skills
• Strong relationship building and stakeholder management skills
• Advanced proficiency using MS Office, CRM systems, and/or event management platforms
• Experience negotiating and managing vendor contracts

Responsibilities

• VVHQ Events: Provide strategic leadership for planning and execution of Vital Voices’ internal event portfolio including: VVHQ Festival, program launches, fellowship convenings, book talks, panel discussions, award ceremonies, staff engagement events, and other convenings as assigned
• Partner with Leadership and Social Impact and other program teams to deliver high-impact convenings that support leadership development and global programming
• Provide strategic oversight for event logistics supporting Vital Voices’ podcast and multimedia programming including guest coordination, AV logistics, studio scheduling, production support, and audience experience
• Operations: Develop and oversee organization-wide event management systems and standards; develop budgets, track expenses, ensure contracts and vendor payments
• Manage external building rental inquiries and develop annual venue utilization goals; track rental revenue and performance metrics
• Identify opportunities to maximize HQ utilization and visibility
• Leadership: Serve as the primary VVHQ events partner across the organization, collaborating with all VV teams

Skills

Event portfolio leadership

Budget management

Vendor negotiations

Stakeholder management

MS Office / CRM

Education

Bachelor’s degree in a related field

Tools

Event management platforms

CRM systems

Job description

# Manager, Events (VV Headquarters)Vital Voices Global PartnershipOperations, Finance & HRLocationWashington, District of Columbia, United StatesCountryUnited StatesWork ModeOn-siteFound12 hours agoExperienceMid-Level---For the full description, pleasevisit the official website.Vital Voices Global Partnership is a leading international non-profit organization. We invest in women leaders who are tackling the world’s greatest challenges – from gender-based violence to the climate crisis, economic inequities, and more. We are “venture catalysts,” identifying leaders with a daring vision for change and partnering with them to make that vision a reality. What sets Vital Voices apart is that we make long-term, holistic investments in leaders with bold ideas for change — providing them connections, capacity, a network of their peers, financial support, and visibility for their work. We have provided early support for leaders who went on to become Nobel Peace Laureates, US Youth Poet Laureates, Prime Ministers, award winning innovators and breakthrough social entrepreneurs. Over the past 27 years, we have directly invested in more than 47,000 change-makers across 188 countries, who in turn have improved the lives of millions of people in their communities and countries.Vital Voices’ staff is headquartered in Washington, DC. In the coming years we have a bold vision to dramatically scale our impact. In early 2022, we opened the first ever Global Headquarters for Women’s Leadership, a 30,000+ sq. ft. historic building just blocks from the White House on 16th Street. It is a hub of activity, events, and collaborations — bringing together women leaders and their allies to tackle the world’s greatest challenges.**Summary**The Manager, VVHQ Events will work directly under the supervision and guidance of the Chief External Relations Officer. This position will be responsible for the strategic leadership, planning and execution of Vital Voices internal convenings and headquarters programming. The Manager will oversee the organization’s VVHQ event portfolio, manage operations for the Global HQ for Women’s Leadership event space, and ensure exceptional experiences for women leaders, partners, staff, Board members, and other key stakeholders. This position is based in Washington, DC with the option of a hybrid work schedule. We are not accepting remote candidates.**Responsibilities:**\\*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. \\*\\*\\*VVHQ Events: \\*\\** Provide strategic leadership for the planning and execution of Vital Voices’ internal event portfolio including: VVHQ Festival, program launches, fellowship convenings, book talks, panel discussions, award ceremonies, staff engagement events, and other convenings as assigned* Partner closely with the Leadership and Social Impact and other program teams to deliver high-impact convenings that support leadership development and global programming* Provide strategic guidance for programmatic fellowship events, network convenings, regional gatherings, workshops, program graduations, and community engagement events* Provide strategic oversight for event logistics supporting Vital Voices’ podcast and multimedia programming including guest coordination, AV logistics, studio scheduling, production support, and the audience experience\\*\\*Operations: \\*\\** Develop and oversee organization-wide event management systems and standards in partnership with Event colleagues and the broader team* Develop and maintain event playbooks, SOPs, vendor management systems, run of show templates, production schedules, and emergency response plans for VVHQ events* Develop and oversee budgets for VVHQ events, track expenses, document and submit contracts, process invoices and ensure timely vendor payment. Ensure all financial and procurement processes comply with organizational policies and procedures* Manage external building rental inquiries and develop annual venue utilization goals. Track rental revenue and performance metrics, while ensuring compliance with organizational policies.* Identify opportunities to maximize HQ utilization and visibility**Leadership:*** Serve as the primary VVHQ events partner across the organization, collaborating closely with all VV teams* Support integrated event strategies that support organizational priorities while ensuring consistency in branding, guest experience, and operational excellence* Other duties as assigned.\\*\\*Required Qualifications: \\*\\** Bachelor’s degree in a related field preferred, plus 4-8 years of experience leading complex event portfolios* Demonstrated success leading executive level conferences, leadership convenings, and events ranging from intimate gatherings to large scale* Experience managing event budgets and multiple concurrent projects* Strong strategic planning, project management, and organizational leadership skills* Strong relationship building and stakeholder management skills* Advanced proficiency using MS Office, CRM systems, and/or event management platforms* Experience negotiating and managing vendor contracts* Ability to thrive in a fast-paced, collaborative environment while managing competing priorities**Preferred Qualifications*** Experience working in an international non-profit or mission drive organization* Experience managing event venues or conference facilities* Knowledge of global women’s leadership, international development and human rights* Experience supporting executive leadership, Board meetings, and high-profile stakeholdersThis position is a full-time, exempt hybrid position based in Washington, DC with two days of minimum required in person attendance at the Vital Voices Headquarters. Given the events-focused nature of this role, in-person attendance beyond two days, including some evenings and weekends, will be regularly required. Domestic and international travel up to 10% may be required for the position.The anticipated starting salary for this role is $107,500 with flexibility to $120,000 for candidates who bring additional experience, skills or qualifications beyond the core requirements of the position.