Manager, Document Management

Entergy; New Orleans (LA); On-site; USD 110,000 - 160,000; Full time

Job summary

Entergy is seeking a Manager of Config Management to lead Document Management, Drafting and Records Management within Project Delivery Engineering. You will set direction, standards and governance to drive compliant, accurate engineering documentation.

The role oversees supervisors, manages budgets and contracts, and pushes automation and data governance across CAD/DMS workflows. Location options include New Orleans or other Entergy sites.

Qualifications

• Bachelor's degree in engineering or equivalent work experience.
• 7+ years of relevant experience in document management, drafting, configuration management or related project engineering disciplines.
• 2+ years of supervisory or demonstrative leadership experience.
• Knowledge of engineering/drafting processes, CAD environments, document control, workflows and data management.
• Understanding of system integrations, dashboards, reporting tools, and automation.
• Familiarity with company standards, records requirements, cybersecurity and data governance.

Responsibilities

• Provide leadership for document management applications, drafting technology, records management, contractor strategy, resource planning, process improvement and operational performance.
• Oversee supervisors and ensure alignment of document management and drafting services with Engineering, Capital Projects, Operations and organizational objectives.
• Understand system integrations, databases, dashboards, reporting tools, and automation; recommend improvements to document management processes and systems.
• Establish performance metrics, evaluate capacity, manage budgets and contracts, and identify automation opportunities.
• Lead supervisors and multidisciplinary teams; allocate personnel and contractor resources based on priorities.
• Own and manage the Document Management System (DMS), CAD applications and workflows; improve project cost, cycle time and quality.

Skills

Document management

Drafting

Data management

Project leadership

Budgets & contracts

Microsoft Office

Communication

System integrations

Education

Bachelor's degree in engineering

Tools

CAD environments

DMS workflows

Transmission suite applications

Job description

PS Job Title:

Mgr, Config Mgmt

Work Place Flexibility:

Onsite

Legal Entity:

Entergy Services, LLC

• While New Orleans, LA is the preferred location, the hiring team is open to considering candidates based in other areas within Entergy’s service territory, including Baton Rouge, Jackson, Little Rock, and The Woodlands.**

Job Summary/Purpose

Provides strategic leadership, direction, and operational oversight for Project Delivery Engineering’s Document Management, Drafting, and Records Management functions. Establishes direction, standards, governance, and performance expectations to ensure engineering documentation, drafting services, and official records are delivered accurately, efficiently, and in compliance with organization requirements.

Job Duties/Responsibilities

Provide leadership for document management applications, drafting technology, records management, contractor strategy, resource planning, process improvement, and operational performance. Oversee supervisors and/or functional leads and ensures alignment of document management and drafting services with Engineering, Capital Projects, Operations, and organization objectives.

Ability to understand system integrations, databases, dashboards, reporting tools, and automation. Ability to evaluate technology needs and recommend improvements to document management processes and systems. Responsible for having a working knowledge of engineering/drafting processes, CAD environments, document control, workflows, and data management.

Responsible for establishing performance metrics, evaluating capacity and resource requirements, managing departmental budgets and contracts, identifying opportunities for automation and technology improvements, and ensuring consistent processes across the organization.

Ability to lead supervisors and multidisciplinary teams and establish clear expectations, priorities, accountability, and performance standards. Ability to allocate personnel and contractor resources based on organizations priorities and workload. Ability to develop staffing strategies and identify future resource requirements.

Own, administer, and manage the Document Management System (DMS), overseeing official records and long-term storage needs. Maintain CAD applications and DMS workflows. Manage the development and provide processes and tools to improve project cost, cycle time and quality.

Develop and manage budgets associated with document management systems, software, contractors, and services. Ability to evaluate vendor proposals, licensing requirements, and technology investments. Responsible for developing business value and justify resource and technology needs to leadership.

Minimum Requirements

Minimum education required of the position

Bachelor's degree in engineering or equivalent work experience.

Minimum Experience Required Of The Position

Minimum of seven (7) of relevant experience in document management, drafting, configuration management and/or various project engineering disciplines.

Preferred: Minimum of two (2) years of supervisory or demonstrative leadership experience.

Minimum Knowledge, Skills, And Abilities Required Of The Position

• Extensive knowledge of engineering/drafting processes, CAD environments, document control, workflows, and data management. Ability to understand system integrations, databases, dashboards, reporting tools, and automation. Ability to evaluate technology needs and recommend improvements to document management processes and systems.
• Knowledge of applicable company standards, procedures, records requirements, cybersecurity considerations, and document/data governance practices. Ability to identify operational and data risks and establish controls to protect the integrity and availability of organization records. Ability to ensure consistent compliance across departments and service providers.
• Knowledge of the Transmission suite of applications used by the various engineering, construction, and document management procedures.
• Thorough understanding of project execution and the document management responsibilities of project management, engineering, construction and/or operations.
• Strong organizational skills with ability to manage multi-projects simultaneously.
• Capable of moving frequently between multiple tasks, while prioritizing conflicting priorities.
• Ability to communicate effectively, both verbally and in writing, with superiors, colleagues and individuals inside and outside the Company.
• Sound analytical, problem solving and documentation skills.
• Excellent interpersonal skills; team player.
• Intermediate knowledge of Microsoft Office (Word, Excel, Outlook and PowerPoint), budgets, financial procedures, performance metrics, and property accounting.

Any certificates, licenses, etc. required of the position

Preferred: PE - Professional Engineer registration in at least 1 state in Entergy service area.

Primary Location:

Louisiana - New Orleans Louisiana : New Orleans || Arkansas : Little Rock || Louisiana : Baton Rouge || Mississippi : Jackson || Texas : The Woodlands

Job Function

Engineering

FLSA Status

Professional

Relocation Option

Level I

Union description/code

NON BARGAINING UNIT

Number of Openings

1

Req ID

124626

Travel Percentage

Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.

EEO Statement:

The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility:

Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities:

As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Know Your Rights: Workplace Discrimination is Illegal

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact [e-mail] to schedule a time to review the affirmative action plan during regular office hours.

Working Conditions

As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.