Manager, Course Inventory and Compliance

Owens Community College; Toledo (OH); On-site; USD 51,000 - 58,000; Full time

Job summary

Owens Community College is seeking a Manager of Course Inventory and Compliance to oversee the institution's course inventory, curriculum records, and program data within the SIS. You will ensure accuracy, policy alignment, and data integrity while supporting scheduling and catalog maintenance.

The role requires an associate degree with 2–5 years in academic records or related administration, plus experience with SIS systems like Banner or Workday.

Qualifications

• Associates degree required; 2–5 years in academic records or related admin roles.
• Experience with SIS and curriculum management processes.
• Knowledge of FERPA and data privacy best practices.
• Strong analytical, organizational and problem-solving skills.
• Ability to collaborate with faculty, staff and administrators.
• Proficiency with spreadsheets, databases and reporting tools.

Responsibilities

• Maintain official course inventory and curriculum database for accuracy and compliance.
• Create/maintain programs in the Student Information System.
• Manage historical curriculum records and documentation per retention policies.
• Review curriculum proposals for completeness, policy alignment and data integrity.
• Serve as backup for online catalog updates and enrollments as needed.
• Process petitions and request forms related to residency, withdrawals, and readmission.
• Coordinate with Chairs and Deans to ensure accurate class schedules for registration.
• Identify and resolve discrepancies in curriculum and course data.
• Ensure correct course coding, prerequisites, and learning modality designations in SIS.
• Oversee creation, modification, and archival of course records across departments.
• Act as primary administrator for curriculum management and course inventory systems.

Skills

Curriculum management

FERPA compliance

SIS systems

Data integrity

Policy interpretation

Communication

Project management

Education

Associates degree

Bachelor's degree preferred

Tools

Banner

Workday

Job description

Advertised Position Title: Manager, Course Inventory and Compliance

Job Description: The Manager of Course Compliance and Inventory is responsible for the administration, accuracy, integrity, and regulatory compliance of the institution's course inventory, curriculum records, and academic program data. This position serves as the primary functional administrator for curriculum management and course inventory systems, ensuring that course and program information is maintained accurately within the Student Information System (SIS) and related institutional databases. The Manager oversees curriculum and course record processes, supports academic scheduling functions, reviews curriculum proposals for policy compliance and data integrity, and collaborates closely with academic leadership to maintain accurate and compliant academic records. The role also manages specialized student academic petitions, supports catalog maintenance, and ensures adherence to institutional policies, accreditation standards, and records retention requirements.

Essential Functions:

• Maintains and oversees the institution’s official course inventory and curriculum database to ensure accuracy, consistency, and compliance with institutional policies.
• Creates/Maintains Programs in Student Information System.
• Maintains historical curriculum records and documentation in accordance with records retention policies.
• Review curriculum proposals for completeness, policy alignment, and data integrity before approval workflows.
• Also serves as a backup for the online catalog updates.
• Processes all system checkers and reports as related to the areas of course inventory and class schedule, including cancelled class processing.
• Processes forms for residency petitions, special withdrawal petitions, academic forgiveness petitions and re-admittance forms.
• Coordinates with Chairs and Deans of the College to ensure accurate class schedule for registration. This includes the schedule roll and necessary adjustments.
• Identify, troubleshoot, and resolve discrepancies in curriculum and course data.
• Ensures course coding, numbering, prerequisites, tags, credit hours, and learning modality designations are accurately reflected in student information system.
• Coordinates the creation, modification, inactivation, and archival of course records across academic departments.
• Serve as primary functional administrator for curriculum management and course inventory systems.

Knowledge, Skills, and Abilities:

• Knowledge of higher education curriculum processes, academic governance, and catalog management.
• Experience working with student information systems and curriculum management software.
• Knowledge of student records regulations, including FERPA, and best practices in protecting confidential student information.
• Strong analytical, organizational, and problem‑solving skills.
• Strong written and verbal communication skills.
• Advanced attention to detail and data accuracy.
• Ability to interpret academic policy and regulatory requirements.
• Ability to collaborate effectively with faculty, staff, and administrators.
• Proficiency with spreadsheet, database, and reporting tools.
• Strong project management and organizational skills with the ability to manage multiple priorities and deadlines in a fast‑paced environment.

Minimum Requirements:

• Associates degree
• Two to five years of progressively responsible experience in academic records, curriculum management, registrar services, scheduling, or higher education administration.

Preferred Qualifications:

• Bachelor's degree in Higher Education Administration, Business Administration, Information Systems, Educational Leadership, or a related field.
• Three to five years of progressively responsible experience in academic records, curriculum management, registrar services, scheduling, or higher education administration.
• Experience administering Student Information Systems (e.g., Banner, Workday).

Job Classification:

• Staff Duty Days: 260 Days
• Work Schedule: Monday - Friday, 8am-5pm
• Grant Funded Position: No - Not Grant Funded
• FLSA Status: United States of America (Exempt)
• Pay Basis: Salary Hiring Range $51,300.00-$57,700.00
• Retirement System: SERS - SERS (Retirement System Classification)

More than 1,380 full‑ and part‑time employees contribute to Owens' success. A competitive benefit package and challenging work environment allows Owens to attract the most qualified individuals to support the College's mission.Founded in 1965, Owens continues to offer an affordable, quality education to those who are seeking an associate degree, continuing education courses and professional development.The Owens Community College Toledo‑area Campus covers more than 280 acres and is located just five minutes from downtown Toledo. The Findlay‑area Campus is located at 3200 Bright Road in one of Ohio's most progressive cities. There are many job opportunities available on both of our campuses.Owens Community College is an affirmative action/equal opportunity educator and employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Owens Community College, please call [phone] or email [e-mail].