Manager Corporate Events

Veeva Systems, Inc.; San Francisco (CA); Remote; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental and Vision

Flexible PTO

Retirement programs

1% charitable giving

Job summary

Veeva Systems, Inc. is seeking a senior events professional to lead food and beverage planning for major US customer Summits and internal kickoff events. You will partner with marketing and cross-functional teams to deliver flawless events with strong attention to detail.

The role requires hands-on pre-planning and tight budget reconciliation, with travel up to 25%. This is a fast-paced environment offering flexible work options and opportunities in a growth-focused, public-benefit company.

Qualifications

• 5+ years of experience managing major corporate event workstreams.
• 3+ years of experience in food & beverage for events.
• 1+ year experience with large-scale convention-center events.
• Excellent organizational and communication skills.
• Proven ability to collaborate across teams and travel 20–25%.

Responsibilities

• Plan and execute food and beverage management for two US customer Summits and internal Field Kickoff (2,500–3,500 attendees).
• Develop F&B menus for programs and ancillary meetings.
• Review attendee projections and coordinate with marketing ops on headcount.
• Finalize F&B counts and submit menus to venues; handle special requests.
• Ensure venue service levels align with Veeva standards and best practices.
• Maintain F&B planning spreadsheets and related documents.
• Oversee timely delivery and quality of services for each event.
• Perform short- and long-range planning and prioritization of timelines.

Skills

Event planning

Beverage management

Cross-team collaboration

Budget management

Vendor coordination

Job description

Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $3B in revenue in our last fiscal year with extensive growth potential ahead.

At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We’re not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.

As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.

Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.

The Role

This is a key contributor role with Veeva’s North America marketing team.The role is primarily responsible for food and beverage (F&B) planning and management for large-scale internal and customer events within the U.S.

The successful candidate must be able to focus on the pre-planning and execution side of food and beverage for events, be an operational contributor for all day-to-day processes, manage and reconcile F&B budgets, support execution of tactics, activities, and other details.

Secondary responsibilities will include supporting and/or managing other event planning workstreams as defined by manager.

Must be a team player working collaboratively with marketing and cross-functional teams.

What You’ll Do

• Planning and onsite executions of food and beverage management for our two US customer Summits, and internal Field Kickoff (2,500 - 3,500 attendees depending the event)
• Develops F&B menus for Veeva programs including any ancillary meetings associated with the core program
• Review attendee projections/estimates and works with Veeva marketing ops team on headcount estimates
• Responsible for finalizing F&B counts for each program element
• Submits menus and headcount to venue and works closely with the venue on any special requests
• Manages venue to Veeva expected service levels defined in our events best practices documentation
• Manages and maintains Veeva F&B planning spreadsheets and planning docs
• Ensures flawless execution, quality of service, and timely delivery of all necessary components and materials for each event
• Short- and long-range planning and proactive management and prioritization of timelines and priorities
• Developing YoY cost per head analysis against each program component that you manage and each line of business/service offering so that we can make informed decisions on size/location of events
• Reconciles and closes out final billings with venues
• Secondary:Support and/or manage other program workstreams as directed

Requirements

• 5+ years experience in corporate events managing major workstreams
• 3+ years experience in corporate events managing food and beverage
• 1+ year experience working on large scale events in a convention center
• Thrives in a fast-paced, high-pressure environment
• Proven excellence participating in cross-team program management
• Highly organized with superior attention to detail
• Exceptional written and oral communication skills
• Proven ability to build relationships with other teams and across all levels
• Self-starter, proactive, and critical thinker
• Ability to travel 20-25%

Nice to Have

• Experience in enterprise software or SaaS

Perks & Benefits

• Medical, dental, vision, and basic life insurance
• Flexible PTO and company paid holidays
• Retirement programs
• 1% charitable giving program

Compensation

• Base pay: $70,000 - $100,000
• The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.

Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.

Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at [e-mail].