Manager, Contracts and Budgets

ICON Strategic Solutions; Philadelphia (Philadelphia County); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Various annual leave entitlements

Health insurance offerings

Competitive retirement planning

Global Employee Assistance Programme

Life assurance

Country-specific benefits

Job summary

ICON plc is a world-leading healthcare intelligence and clinical research organization. This role focuses on drafting, negotiating, and managing a wide range of clinical and vendor contracts, ensuring compliance with GxP and privacy standards while supporting cross-functional teams, Legal, and Finance.

You will lead onboarding for new Contract Managers, train stakeholders, and drive process improvements to enhance efficiency and compliance across the contract lifecycle.

Qualifications

• Bachelor’s degree required; advanced degree preferred.
• 5+ years of experience in pharmaceutical/biotech contract management or clinical budget management.
• Experience with vendor negotiations and CRO interactions.
• Proficiency in CLM systems (e.g., SAP, Ariba).
• Strong analytical and cross-functional communication skills.
• Understanding of contract lifecycle management processes and approval workflows.
• Familiarity with regulatory requirements impacting R&D contracts (GxP, Sunshine Act, data privacy).
• Experience collaborating with Legal, Finance, Strategic Sourcing, and R&D stakeholders.

Responsibilities

• Draft and negotiate work order agreements, change orders, and NDAs.
• Review, revise, and manage contracts for routine activities and non-standard agreements.
• Escalate complex legal and factual matters to Legal.
• Oversee contract lifecycle management and reporting.
• Partner with business teams to prepare and execute CDA and NDA agreements.
• Lead onboarding and training for new Contract Managers.
• Train stakeholders on contract management systems and processes.
• Facilitate contract status meetings and ensure timely execution.

Skills

Vendor negotiations

Cross-functional communication

Contract lifecycle management

Regulatory knowledge

Attention to detail

Education

Bachelor’s degree

Tools

SAP Ariba CLM

Job description

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

What You Will Do

• Draft and negotiate work order agreements, change order amendments, loan equipment agreements, non-disclosure agreements, and requests for proposals.
• Review, revise, and manage contracts supporting routine activities, including consulting, supplier, distributor, clinical, service, and other non-standard agreements.
• Escalate complex legal and factual matters to Legal and support issue resolution.
• Oversee contract lifecycle management, including maintaining contract files, managing the contract request system, tracking deliverables, and generating reports.
• Partner with the business teams to prepare and execute CDA and NDA agreements.
• Lead onboarding and training for new Contract Managers.
• Train internal stakeholders on contract management systems and processes.
• Facilitate weekly and monthly contract status meetings as appropriate.
• Prepare contract summaries and ensure agreements are executed in compliance with company policies and service level standard turnaround times.
• Support the business contract requests and monitor execution timelines.
• Secure all required internal approvals for contract terms and provisions prior to execution.
• Identify and implement process improvements to enhance efficiency and ensure compliance with internal policies and external regulations.

Your Profile

• Bachelor’s degree required; advanced degree preferred.
• Minimum 5 years of experience in pharmaceutical/biotech contract management or clinical budget management.
• Experience with vendor negotiations and CRO interactions.
• Proficiency in CLM systems (e.g., SAP, Ariba).
• Strong analytical and cross-functional communication skills.
• Demonstrated understanding of contract lifecycle management processes, including drafting, review, approval workflows, and execution.
• Working knowledge of pharmaceutical/biotech regulatory requirements impacting R&D contracts (e.g., GxP, Sunshine Act, data privacy considerations).
• Experience collaborating cross-functionally with Legal, Finance, Strategic Sourcing, and R&D stakeholders.
• Ability to identify contractual risk and elevate appropriately.
• Strong organizational skills with the ability to manage multiple contracts and deadlines simultaneously.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) with
• Experience supporting audits or compliance reviews related to contracting activities.
• Strong attention to detail and ability to interpret and apply company policies and procedures.

What ICON Can Offer You

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our Benefits Examples Include

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offers to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well‑being.
• Life assurance
• Flexible country‑specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here