Manager - Clinical Documentation Integrity, Clinical Licensure

Kaiser Permanente; Portland (OR); On-site; USD 131,000 - 170,000; Full time

Job summary

Kaiser Permanente is seeking a Manager with Direct Reports to lead CDI reviews, oversee scheduling and coverage of medical/health record reviews to promote accurate clinical documentation. You will mentor staff on resolving coding issues to facilitate proper DRG capture and guide process improvements in CDI programs.

The role includes data-driven audits for regulatory compliance, staff training initiatives, and collaboration with leaders to address non-compliance, with a mostly remote

Qualifications

• Minimum four (4) years of inpatient acute care or clinical setting experience.
• Minimum three (3) years in a leadership role with or without direct reports.
• Minimum three (3) years in clinical documentation improvement or integrity.

Responsibilities

• Lead clinical documentation reviews and manage scheduling/coverage to ensure accurate documentation and DRGs.
• Oversee CDI program improvements through data analysis and root-cause analyses.
• Provide training on CDI practices and ensure regulatory compliance through audits.

Skills

Leadership

CDI

Nursing

Healthcare Compliance

Education

Bachelors in Nursing/Medicine/Health Admin/Health Info Mgmt

Tools

Epic System

Job description

Job Summary

Leads the reviews of applicable cases of medical/health records and manages the scheduling and coverage of medical/health record reviews to promote the accuracy and completeness of clinical documentation, and mentors team members on resolving coding issues to facilitate the accurate capture of diagnoses in medical codes and diagnostic-related groups. Manages the improvement of the clinical documentation improvement/integrity (CDI) program by conducting data and root cause analyses and reviewing reports to identify improvement opportunities in CDI processes. Oversees regulatory compliance by performing audits of clinical documentation to facilitate compliance with coding guidelines and federal regulations, and collaborating with the team and leaders to address cases of non-compliance. Monitors staff training and education by identifying opportunities, developing, and/or leading trainings for medical staff on CDI (e.g., medical review and coding, quality standards, documentation requirements for diagnosis capture).

Primary Location

Primary Location: Oregon, Portland, Kaiser Permanente Building (mostly remote)
Scheduled Weekly Hours: 40
Shift: Day
Workdays: Mon, Tue, Wed, Thu, Fri
Working Hours Start: 08:00 AM
Working Hours End: 04:30 PM
Job Schedule: Full-time
Job Type: Standard
Worker Location: Flexible (mostly remote)
Employee Status: Regular
Employee Group/Union Affiliation: NUE-NW-01|NUE|Non Union Employee
Job Level: Manager with Direct Reports
Department: Kaiser Permanente Building - Clinical Doc lmprov Codng Svc - 1008
Pay Range: $131400 - $169950 / year
Kaiser Permanente strives to offer a market competitive total rewards package and is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not reflect the full value of our total rewards package. Actual base pay determined at offer will be based on labor market data, internal alignment, and a candidate's years of relevant work experience, education, certifications, skills, and geographic location.
Travel: Yes, (up to) 10 % of the Time
Flexible: Work location is on-site at a KP location, with the flexibility to work from home.
Worker location must align with Kaiser Permanente's Authorized States policy: Must live in Oregon or SW Washington State (in or below Longview)
Equal Opportunity Statement Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.

Essential Responsibilities

Provides developmental opportunities for others; builds collaborative, cross-functional relationships. Solicits and acts on performance feedback; works closely with employees to set goals and provide open feedback and coaching to drive performance improvement. Pursues professional growth; develops and provides training and development to talent for growth opportunities; supports execution of performance management guidelines and expectations. Leads, adapts, implements, and stays up to date with organizational change, challenges, feedback, best practices, processes, and industry trends. Fosters open dialogue amongst team members, engages, motivates, and promotes collaboration within and across teams. Delegates tasks and decisions as appropriate; provides appropriate support, guidance, and scope; encourages development and consideration of options in decision making.
Manages designated work unit or team by translating business plans into tactical action items; oversees the completion of work assignments and identifies opportunities for improvement; ensures all policies and procedures are followed. Aligns team efforts; builds accountability for and measuring progress in achieving results; determines and ensures processes and methodologies are implemented; resolves escalated issues as appropriate; sets standards and measures progress. Fosters the development of work plans to meet business priorities and deadlines; obtains and distributes resources. Removes obstacles that impact performance; identifies and addresses improvement opportunities; guides performance and develops contingency plans accordingly; influences teams to execute in alignment with operational objectives.
Leads clinical documentation reviews by: reviewing applicable cases of medical/health records and managing the scheduling and coverage of medical/health record reviews to promote the accuracy and completeness of clinical documentation; guiding team members to work with medical providers to rectify identified omissions or contradictions in medical records; mentoring team members on resolving complex coding issues to facilitate the accurate capture of medical codes and diagnostic-related groups (DRGs); serving as a resource for identifying and documenting the presence of medical conditions that impact severity of illness (SOI) and risk of mortality (ROM) indicators; and coordinating the resolution of all open clinical documentation improvement/integrity (CDI) queries.
Manages the improvement of clinical documentation processes by: analyzing reports to ensure the CDI program is effectively improving the accuracy and completeness of clinical documentation and documentation issues are efficiently resolved; conducting data and root cause analyses to identify trends and improvement opportunities in clinical review and documentation processes; and managing daily operations to ensure productivity and quality standards are achieved and recommending opportunities for improvement in CDI processes.
Monitors staff training and education by: identifying new opportunities, developing, and/or leading trainings for medical staff on clinical documentation improvement (e.g., medical review and coding, quality standards, documentation requirements for diagnosis capture); and offering guidance to the CDI team to develop programs for aligning clinical documentation education/training.
Oversees regulatory compliance by: providing guidance to CDI team on completing clinical documentation work in line with regulatory requirements; performing audits of clinical documentation to facilitate compliance with coding guidelines and federal regulations; collaborating with the team and leaders to address cases of non-compliance; and coordinating training opportunities to ensure the team has up-to-date knowledge on relevant regulations.

Minimum Qualifications

• Minimum four (4) years of experience in an inpatient acute care or clinical setting.
• Minimum three (3) years of experience in a leadership role with or without direct reports.
• Minimum three (3) years of experience in clinical documentation improvement or integrity.
• Bachelors degree in Nursing, Medicine, Health Administration, Health Information Management, or related field AND minimum six (6) years of experience in nursing, medicine, CDI, inpatient coding, quality review, case management, or directly related field OR Minimum nine (9) years of experience in nursing, medicine, CDI, inpatient coding, quality review, case management, or a directly related field.
• This job requires credentials from multiple states. Credentials from the primary work state are required at hire. Additional Credentials from the secondary work state(s) are required post hire.
• Physician Assistant License (Oregon) within 6 months of hire AND Physician Assistant License (Washington) within 6 months of hire
• Registered Nurse License (Oregon) within 6 months of hire AND Registered Nurse License (Washington) within 6 months of hire
• Physician License (Oregon) within 6 months of hire AND Physician License (Washington) within 6 months of hire
• Nurse Practitioner License (Oregon) within 6 months of hire AND Nurse Practitioner License (Washington) within 6 months of hire
• Registered Nurse License (Oregon) within 6 months of hire AND Compact License: Registered Nurse within 6 months of hire

Additional Requirements

Knowledge, Skills, and Abilities (KSAs): Information Gathering; Written Communication; Audits; Compliance Management; Confidentiality; Health Care Compliance; Maintain Files and Records; Applied Data Analysis; Data Quality; Health Care Data Analytics; Technical Documentation; Execution Excellence; Health Care Coding; Relationship Building; Coordination; Managing Complexity; Service Focus; Autonomy; Curriculum Development; Disease Classification; Internal Audit Processes; Medical Terminology; Medical Coding; Health Care Quality Standards; Employee and Physician Safety; Health Information Systems; Quality Improvement; Quality Assurance and Effectiveness; Government Health Care Programs; Training; Data Stewardship; Trend Analysis; Root Cause Analysis; Project Management; Health Plan Operations

Preferred Qualifications

• Certified Clinical Documentation Specialist Credential (CCDS) from the Association of Clinical Documentation Integrity Specialists (ACDIS), Certified Documentation Improvement Practitioner (CDIP), Certified Coding Specialist (CCS), Certified Coding Specialist Physician-based (CCS-P), Registered Health Information Administrator (RHIA), or Registered Health Information Technician (RHIT) from the American Health Information Management Association.
• Three (3) years of experience using Epic System software OR other Electronic Medical Record (EMR) system.