Manager, Clinic Dental Assistants

Marquette University Clg-Nurse; Wisconsin; On-site; USD 50,000 - 70,000; Full time

Job summary

A leading university is seeking a Manager for Clinic Dental Assistants to optimize workflows and enhance clinic operations. This role involves supervising dental assistants, managing supplies, and ensuring compliance with health protocols. Join a mission-driven team dedicated to student success and community service, with a focus on personal and professional growth.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

403(b) with up to 8% university match

Generous time off package

Tuition benefits for employees, spouses, and dependents

Qualifications

• Minimum of 4 years of dental assisting experience preferably in an educational or large clinic setting.
• Health Care provider CPR certification required.

Responsibilities

• Supervise and coordinate the entire dental assisting team across all clinic areas.
• Manage ordering, stocking, and distribution of dental supplies.
• Develop and implement policies to improve clinic efficiency.

Skills

Communication

Leadership

Confidentiality

Microsoft Office

Education

High school diploma

Associate’s or vocational/technical school degree

Job description

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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If Limited Term (End Date of Assignment, Project, or Grant)

Position Type

Position Type Staff

Job Family

Job Family Operations and Administrative Services

Position Overview

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package includingmedical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement!For more information, please view theTotal Rewards Guide .

The Manager, Clinic Dental Assistants plays a critical role in optimizing the workflow of dental assistants within the dental school clinics. This role ensures efficient utilization of the dental assisting team, streamlines ordering and inventory management of supplies, and supports clinic operations to enhance student and clinic productivity.

This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

Duties and Responsibilities

1. Team Leadership & Utilization

• Supervise and coordinate the entire dental assisting team to ensure efficient coverage across all clinic areas. This includes predoc and grad clinic dental assistants but excludes faculty practice.
• Cross train dental assistants to allow floating of staff to other MUSoD clinics when needed.
• Develop and implement a scheduling system to assign dental assistants based on clinic needs, student requirements, and faculty supervision.
• Monitor workload distribution and adjust assignments to maintain clinic efficiency.
• Develop, implement, monitor, and maintain Standard Operating Procedures involving clinic workflows. Ensure adequate training and compliance for staff with HIPAA , OSHA , Infection Control, and Risk Management protocols.
• Provide training, mentorship, and professional development opportunities for dental assistants to enhance their skills and efficiency.
• Responsible for the supervision of staff, which includes but is not limited to hiring, terming, disciplinary actions, performance management, staff development, etc.

2. Supply Chain & Inventory Management

• Manage/oversee the ordering, stocking, and distribution of dental supplies to ensure clinics remain well-equipped while minimizing waste and cost.
• In coordination with other staff, implement an inventory tracking system to monitor supply levels and prevent shortages.
• Manage clinic supply vendors by vetting suppliers, providing feedback, ensuring payment of invoices, and receipt of product, and communicate regarding special needs and product availability. Utilize Coupa/MARQetplace to procure clinic supplies and perform other required tasks in accordance with university policies.
• Develop and enforce protocols for proper supply usage and storage to maintain organization and cost efficiency.

3. Operational Efficiency & Compliance

• Collaborate with faculty, students, and clinic leadership to identify areas where dental assistants can be utilized more effectively.
• Work collaboratively with clinic leadership to ensure consistent application of clinic workflows and policies.
• Develop and implement policies and protocols to improve clinic efficiency.
• Act as liaison between dental assistants, faculty, students, and administration to optimize patient care and student learning.
• Attend department meetings and contribute to clinical planning and improvement initiatives.

4. Student Training

• Participate in development and delivery of curriculum regarding four-handed dentistry and other training/remediation for predoc students as needed.
• Coordinate externships for the Dental Assistant Programs at three local technical colleges ( MATC , WCTC , Gateway).

5. Fiscal Responsibilities

• Responsible for fiscal responsibilities that include but are not limited to P-card, review of financial reports, reconciling fiscal activity, financial report reviews, and manage budget for area of responsibility.
• Assist with leveraging discretion to meet financial goals within the department.

Required Knowledge, Skills and Abilities

High school diploma

Health Care provider CPR certification

Minimum of 4 years of dental assisting experience preferably in an educational or large clinic setting

Knowledge of dental terminology and anatomy, dental procedures, 4-handed dentistry, instrumentation, dental supplies, x-ray technology and procedures, sterilization procedures, patient management techniques, and infection control protocols

Excellent listening, written and verbal communication skills

Ability to work and communicate with people from diverse populations

Ability to maintain confidentiality

Ability to work independently with little supervision and regular interruptions

Microsoft Office proficiency

Previous management experience

Preferred Knowledge, Skills and Abilities

Associate’s or vocational/ technical school degree preferably in Business or Dental Hygiene/ Dental Assisting

Prior experience with medical/dental practice management software

Previous experience in an academic environment

Previous experience working with multiple dental specialties

Familiarity with axiUm clinic information management system

Department

Posting Date

Posting Date 05/16/2025

Closing Date

Special Instructions to Applicants

EOE Statement

It is the policy of Marquette University to provide equal employment opportunities ( EEO ) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

Required Documents

Required Documents

Resume

Cover Letter/Letter of Application

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a high school diploma or equivalent?
  • Yes
  • No
• * Do you have a minimum of 4 years of related experience?
  • Yes
  • No