Manager, Client Services

O'Neil Digital Solutions, LLC; Los Angeles (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

O'Neil Digital Solutions, LLC is seeking a Client Services Manager to support the Strategic Relationship Manager and Lead Client Services Manager in the day‑to‑day management of client’s business activities, and will be responsible for internal job production SLA monitoring, invoicing, and reporting.

The role involves coordinating with the Client Operations Team on production workflows, tracking client SLAs, and ensuring timely responses to client inquiries while maintaining strong

Qualifications

• Associate’s degree required.
• 5+ years of relevant work experience in client services, project planning, and strategic planning in vertical markets.
• Proficient with MS Office products (MS Word, MS Excel) and Jira/Confluence is a plus.
• Must have keen attention to detail, strong work ethic, and ability to thrive in a team environment.

Responsibilities

• Plan and strategize with the Strategic Relationship Manager and Lead Client Services Manager on direction of client business.
• Responsible for partnering with the Client Operations Team to monitor daily print production, file sweeps, file reconciliation, job monitoring, print file verification and quality check.
• Manage entire production workflow of client projects (data processing, printing, fulfillment, mailing, invoicing, reporting, inventory management).
• Responsible to oversee and track client SLAs and performance metrics.
• Pro‑active management and timely response to client inquiries and needs.
• Collaborate with the Client Operations team in management of client inventory including NAV Kit Matrix, bulk shipments, Collateral Print Estimates/Proposals, and purchase orders.
• Plan and maintain capacity and load balance in coordination with production management.
• Collaborate with the Production Engineering team on new projects and production setups.
• Creation, submission and management of all tasks in Jira.
• Works closely with the IT team on submitting & prioritizing client requests.
• Responsible for researching and resolving production related issues.
• Liaison between the clients and all internal departments.
• Develop, manage and maintain client reporting and adhoc reporting.
• Responsible for updating and maintaining client specific information in Confluence which include Standard Operating Procedures.

Skills

Client services

Project planning

Strategic planning

Communication skills

Attention to detail

Team collaboration

Education

Associate’s degree

Tools

Jira

Confluence

MS Word

MS Excel

Job description

Summary

The Client Services Manager’s priority is to support the Strategic Relationship Manager and Lead Client Services Manager in the day-to-day management of client’s business activities, and will be responsible for the internal job production SLA monitoring, invoicing, and reporting.

Duties and Responsibilities

• Plan and strategize with Strategic Relationship Manager and Lead Client Services Manager on direction of client business
• Responsible for partnering with the Client Operations Team to monitoring all daily print production/ File sweeps/ File Reconciliation/ Job Monitoring/Print File verification and quality check
• Manage entire production workflow of client projects (data processing, printing, fulfillment, mailing, invoicing, reporting, inventory management)
• Responsible to oversee and track client SLAs and performance metrics
• Pro‑active management and timely response to client inquiries and needs
• Collaborate with the Client Operations team in management of client Inventory including: NAV Kit Matrix, bulk shipments, Collateral Print Estimates/Proposals, and purchase orders
• Plan and maintain capacity and load balance in coordination with production management
• Collaborate with the Production Engineering team on new projects and production setups
• Creation, submission and management of all tasks in Jira
• Works closely with the IT team on submitting & prioritizing client requests
• Responsible for researching and resolving production related issues
• Liaison between the clients and all internal departments
• Develop, manage and maintain client reporting and adhoc reporting
• Responsible for updating and maintaining client specific information in Confluence which include Standard Operating Procedures
• Perform other duties as assigned

Qualifications & Requirements

• Associate’s degree from an accredited college or university is required
• 5+ years of relevant work experience in client services, project planning, and strategic planning in vertical markets (i.e. Healthcare, Financial Services, Retail, etc.)
• Proficient with Microsoft Office products (MS Word, MS Excel) and Jira/Confluence is a plus
• Must have a keen attention to detail, a strong work ethic, and the ability to thrive in a team environment
• Requires moderate day‑to‑day direction in regards to solving problems and providing timely responses
• Good interpersonal and communication skills
• Good at collaborating with co-workers to achieve company/department goals and values
• Has a basic knowledge of technical processes

Working Conditions

While performing the duties of this job, the employee is regularly required to sit, stand, walk and use hands to type. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer

O'Neil Digital Solutions is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.