Manager, Building Operations, Energy & Sustainability

Conditions. Workplace Diversity, LLC.; Cambridge (MA); On-site; USD 120,000 - 150,000; Full time

Job summary

Harvard University Central Administration is seeking a Manager, Building Operations, Energy & Sustainability, to lead energy management and portfolio performance across the Faculty of Arts and Sciences (FAS). The role focuses on decarbonization, energy efficiency, and building performance within Harvard's extensive portfolio.

You will monitor energy usage, coordinate anomaly investigations, and develop dashboards and forecasts to support budgets and strategic planning, collaborating with the

Responsibilities

• Energy Management and Portfolio Performance: Leads portfolio-level energy management for FAS, including monitoring electricity, steam, chilled water, natural gas, and other energy data.
• Identifies energy anomalies and coordinates investigation with I&S team and stakeholders to resolve them.
• Develops dashboards, reports, KPIs and forecasts; prepares quarterly energy-consumption forecasts and supports budget processes.

Job description

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard University Central Administration?

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.

Job Description

The Faculty of Arts and Sciences (FAS) is Harvard’s largest school, comprising a diverse portfolio of research laboratories, libraries, residential and athletic facilities, offices, classrooms, museums, and other specialized facilities. The FAS facilities portfolio includes more than 250 buildings and approximately 10 million square feet.

The Manager, Building Operations, Energy & Sustainability, is an integral member of the FAS Office of Physical Resources and Planning (OPRP) and Office for Sustainability (OFS) teams. Within the FAS Infrastructure and Sustainability (I&S) team, the position supports energy efficiency and decarbonization through portfolio-level energy management, recommending building-performance priorities and strategy for the FAS building portfolio, and identifying corrective actions to optimize building performance.

Reporting to the Associate Director of Building Mechanical Systems and the Director of OFS, the Manager is responsible for regular monitoring, and reporting portfolio energy performance and utility forecasting, identifying and coordinating investigation of energy anomalies, recommending building-performance priorities, and evaluating the results of the I&S team’s operational and sustainability initiatives. The role works closely with the I&S team as well as Facilities Operations, Building Managers, project managers, Energy & Utilities, OFS, consultants, and service providers to improve building operation and energy performance, and support decarbonization goals.

Job-Specific Responsibilities

Energy Management and Portfolio Performance

• Leads portfolio-level energy management for FAS, including monitoring electricity, steam, chilled water, natural gas, and other relevant energy and utility data. EnergyCAP is the energy and utility software system primarily used.
• Identifies trends and building-level energy anomalies (i.e. unusual consumption) and coordinates timely investigation within the I&S team, Building Manager(s), and other FAS and/or University stakeholders as required to resolve the anomaly.
• Based on analysis, identifies within the I&S team when buildings or systems require additional technical analysis, recommissioning, and/or maintenance intervention.
• Responsible for implementing a structured process for documenting anomalies, assigning follow-up actions, tracking resolution, and verifying performance after corrective measures are implemented.
• Develops and maintains energy-performance dashboards, reports, key performance indicators, and management tools.
• Prepares quarterly energy-consumption forecasts and variance analyses to inform utility budgets using relevant influences such as historical performance, weather, occupancy, operating changes, and/or other relevant assumptions. Works with the I&S and OPRP Finance team to develop and update/revise utility budgets throughout the fiscal year.
• Develops presentation and communications of case study projects/programs, portfolio energy performance annually, emerging risks, and opportunities to a range of audiences including FAS and OFS leadership.
• Supports the Manager, Facility Systems & Sustainability in the management of the mechanical-equipment data within the FAS computerized maintenance management system (CMMS), for example preventive-maintenance (PM) schedules, task requirements for mechanical equipment and mechanical-equipment data entry.

Building-Performance Strategy and Prioritization

• Works with the Director of Infrastructure and Sustainability to identify and prioritize building-performance opportunities for the I&S team across the FAS portfolio. The Manager uses multiple existing building data systems, e.g. energy, asset-condition, computerized maintenance management system (CMMS), planning and project information and brings the data together for analysis and prioritization for the I&S team.
• Recommends I&S team portfolio priorities and performance objectives for energy-efficiency, electrification, emissions-reduction, and decarbonization initiatives.
• Supports the Director of Infrastructure and Sustainability by providing analytical and operational input to coordinate infrastructure renewal and energy efficiency and decarbonization priorities into FAS campus planning, capital and operational planning and projects through an established FAS Strategic Planning group.

Investigation and Implementation for Optimal Building Performance

• Partners with the Associate Director of Building Mechanical Systems and Manager, Facility Systems to define the appropriate technical response to identified performance issues, recommend and implement corrective actions, understanding system constraints, risks, and opportunities.
• Manages FAS and University stakeholders and/or external vendors to implement corrective actions.
• Identifies recurring portfolio-wide issues that impact energy and/or operational performance and recommends changes to operating practices, standards, maintenance strategies, or investment priorities.
• Where required, works with the I&S team to translate approved priorities into defined projects and programs with clear scope, schedule, responsibilities, funding strategy, and performance measures.
• Works with I&S leadership to develop identified building-performance opportunities into recommendations for projects or programs, including the operational need, expected performance outcome, preliminary scope, priority, and potential funding considerations.
• Once approved, coordinates with appropriate team(s) for implementation.