Manager - Academic Finance Invoicing & Cash Management

Atrium Health Wake Forest Baptist & Wake Forest University School of Medicine; North Carolina; Remote; USD 70,000 - 90,000; Full time

Job summary

A leading healthcare institution is seeking an Academic Finance Team Lead to oversee financial operations in research billing and compliance. This role requires strong leadership and communication skills to manage a team and ensure adherence to regulations. The position involves developing policies, providing training, and monitoring compliance to enhance the efficiency of research funding activities.

Qualifications

• Bachelor's Degree required; Master's Degree preferred.
• Three years of experience in financial administration or similar roles.
• Experience with databases and attention to detail needed.

Responsibilities

• Lead Academic Finance team, overseeing billing and financial administration.
• Develop policies for compliance with financial regulations.
• Provide training programs for research faculty and staff.

Skills

Communication

Interpersonal Skills

Attention to Detail

Personnel Management

Education

Bachelor's Degree

Master's Degree

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

JOB DESCRIPTION

PRIMARY PURPOSE

Oversees key processes of the academic financial team of Advocate Health, including functions such as oversight and management responsibilities for all EPIC research billing activities, all clinical research post-award activities, and all cash management activities, which encompasses industry-sponsored and research-related agreements and awards, as assigned.

Major Responsibilities

• Lead the assigned Academic Finance team for Advocate Health, overseeing key functions such as billing, clinical research financial administration, invoicing, accounts receivable, cash management, etc. as appropriate in the assigned team.
• Develop and maintain policies and procedures to ensure compliance with federal, state, and local regulations related to research billing and financial management.
• Analyze and evaluate activities and services, using continuous feedback and data to identify areas for improvement.
• Provide guidance on research charge capture, billing compliance, and post-award financial issues to investigators, research staff, and financial services teams.
• Monitor compliance with applicable regulations, staying informed about industry developments.
• Collaborate with senior leadership, investigators, and study teams to identify areas for continuous process improvement and deploy solutions.
• Develop and deliver training programs for research faculty and staff, covering post-award procedures and compliance regulations.
• Designs and directs the work of the team(s). Selects, coaches, and develops team(s). Sets clear expectations to inspire and motivate the team. Manages performance by recognizing achievement, providing feedback, and administering progressive discipline when necessary.
• May develop and/or recommend operating and capital budgets and controls expenditures within approved budget objectives.
• Responsible for understanding and adhering to the organization's Code of Ethical Conduct and for ensuring that people actions, and the actions of employees supervised, comply with the policies, regulations, and laws applicable to the organization's business.

MINIMUM JOB REQUIREMENTS

Education

Bachelor's Degree required

Certification / Registration / License

n/a

Work Experience

Three years of experience

Knowledge / Skills / Abilities

Excellent oral and written communication skills.Strong interpersonal skills and attention to detail.

Experience with computerized databases (e.g., Microsoft Excel), word processing (e.g., Microsoft Word), and presentation software (e.g., Microsoft PowerPoint).

Ability to manage multiple priorities in a fast-paced environment.

Personnel management experience.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

Clean office area. Remote work position.

Quiet environment

Subject to pressure or deadlines

Occasionally subject to irregular hours

PREFERRED JOB REQUIREMENTS

Education

Master's Degree

DISCLAIMER

All responsibilities and requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This job description in no way states or implies that these are the only responsibilities to be performed by an employee occupying this job or position. Employees must follow any other job-related instructions and perform any other job-related duties requested by their leaders.

About Us

Wake Forest University School of Medicine (WFUSM) is a U.S. News and World Report top 50 ranked medical school, integrated with a world-class health system, Atrium Health. WFUSM, the academic core of Atrium Health Enterprise, is a recognized leader in experiential medical education and groundbreaking research that includes Wake Forest Innovations, a commercialization enterprise focused on advancing health care through new medical technologies and biomedical discovery. WFUSM, has over $300M in annual, extramural funding that drives a cutting-edge Academic Learning Health System by integrating innovative research with excellent patient care across our enterprise.

Atrium Health Wake Forest Baptist is based in Winston-Salem, North Carolina and is part of Advocate Health, which is headquartered in Charlotte, North Carolina, and is the fifth-largest nonprofit health system in the United States, created from the combination of Atrium Health and Advocate Aurora Health. AHWFB is an 885-bed tertiary-care hospital in Winston-Salem - that includes Brenner Children's Hospital, five community hospitals, more than 300 primary and specialty care locations and more than 2,700 physicians. Our highly integrated academic and clinical environment is deeply committed to improving health, elevating hope, and advancing healing - for all.

It should be noted that while you are applying on the Wake Forest University School of Medicine Career Site, you will receive communications from the Atrium Health Recruitment Team. Please know that this is an expected process. Thanks in advance for your flexibility.

About the Team

Mission, Vision and Culture Commitments

Mission

To improve health, elevate hope and advance healing - for all.

Vision

To be the first and best choice for care.

Culture Commitments

We create a space where all Belong

We Work as One to make great things happen

We earn Trust in all we do

We Innovate to better the now and create the future

We drive for Excellence - always