Management Support Specialist (HR Administration and Programs)

Seminole County/Board of County Commissioners; Sanford (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Seminole County/Board of County Commissioners is seeking an HR administrative professional to perform a broad range of human resources duties. You will support the Assistant County Manager and HR Director, manage payroll-related tasks, and handle daily operations such as budgets, purchasing, and public notices.

The role requires a High School Diploma or GED with 3 years of administrative experience, strong customer service skills, and proficiency in Word, Excel, PowerPoint, Outlook, and JD

Qualifications

• High School Diploma or GED and three years of administrative experience with extensive public contact.
• A comparable amount of education, training, or experience may substitute the minimum qualifications.
• Must possess and maintain a valid Florida Driver’s License.
• Ability to compose effective and accurate correspondence and interact with internal/external customers.

Responsibilities

• Coordinate administrative functions within Human Resources.
• Provide administrative support to Assistant County Manager and HR Director.
• Assist in developing and monitoring the budget and expenditures for the department.
• Prepare purchase orders, invoices, and payment processes.
• Process and coordinate timekeeping and payroll for the department.
• Maintain department employee contact and birthday lists.
• Manage tuition reimbursement, onboarding for contractors/interns/volunteers.
• Oversee employee of the month program and service recognitions.
• Coordinate and publish department public notices to newspapers.
• Administer SharePoint site and assist with employee events.

Skills

Administrative support

Customer service

Communication

Time management

Record keeping

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Outlook

JD Edwards

Job description

Performs routine and complex duties related to the administration of various human resources functions.

**Salary will be determined depending on qualifications of candidates who exceed the minimum requirements as outlined within the job description.

**Additional compensation based on licensure.

Note: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

• Coordinate administrative functions associated within Human Resources.
• Provide administrative support to Assistant County Manager and Human Resources Director.
• Assist in developing and monitoring the budget and financial expenditures for department
• Prepare purchase orders and invoices, and processes for payment.
• Process and coordinate timekeeping and payroll, including attendance, for the department.
• Maintain department employee contact and birthday list.
• Manages countywide tuition reimbursement program.
• Manages background and onboarding process for contractors, interns and volunteers.
• Manages countywide employee of the month program.
• Manages monthly employee service recognition, including applicable letters and certificates.
• Coordinates employee programs, such as the fall food gift cards.
• Manages countywide employee referral program.
• Monitors Human Resources general email box and responds to general inquiries.
• Prepares annual holiday schedule.
• Manages the employee and firefighter Sick Leave Banks.
• Manages the employee and Fire Union PTO Buy Back program
• Audits and submits monthly benefit billing and invoicing.
• Serve as recording secretary for the Appeal/Grievance Hearing Board Committee. Prepare hearing documents, schedule hearing, comply with deadlines and hearing requirements.
• Composes, types, proofs, and generates reports and forms; delivers mail; schedules meetings; prepares and distributes materials; maintains records as needed; and summarizes minutes of meetings in a timely fashion.
• Responsible for coordinating and submitting department specific public notices to newspaper
• Manage Human Resources department SharePoint site.
• Assists in the preparation and delivery of employee events.
• Orders and maintains office and operational supplies, to include liaising with internal departments on office equipment maintenance/repairs and organizing storage areas.
• Maintains a county purchasing card. Attends all applicable pcard training and adheres to all policies and procedures.
• Provides applicants, employees, and the general public with information regarding Human Resources programs, employment opportunities with Seminole County, general information regarding County programs and benefits and/or employee training and development programs.

Additional Duties

• Performs other related work as required.
• In the event of an emergency, all employees are considered essential personnel and may be required to perform alternate duties.

High School Diploma or GED and three (3) years’ administrative experience with extensive public contact and/or administrative responsibilities required.

A comparable amount of education, training, or experience may be substituted for the minimum qualifications.

Must possess and maintain a valid Florida Driver’s License.

Must be able to compose effective and accurate correspondence along with ability to meet and work effectively with internal and external customers. Must be able to communicate and direct well orally and in writing.

Ability to work effectively with County Departments/Divisions, outside agencies, and the general public.

Ability to communicate effectively both orally and in writing.

Must possess good customer service skills.

Must obtain Notary Public.

Ability to work in a dynamic environment that requires the incumbent to be sensitive to change and responsive to changing goals, priorities, and needs.

Knowledge of Microsoft Word, Excel, PowerPoint, Outlook, JD Edwards, and other related software is required to maintain productivity.