Management Support Specialist

Smithsonian Institution; Washington (District of Columbia); On-site; USD 45,000 - 60,000; Full time

Job summary

The Smithsonian Institution in Washington, DC seeks a qualified candidate for a federal position in the Education Department at the National Museum of African American History and Culture (NMAAHC).

The role emphasizes coordinating agency-wide programs, travel itineraries, procurement research, and invoice processing with a strong understanding of GS-7 level requirements. Applicants should provide detailed experience and avoid simply reiterating the vacancy language.

Qualifications

• One year of specialized experience equivalent to GS-7 in the Federal service.
• Experience coordinating agency-wide programs including property management, inventory, and logistics for tours, visitors and scholars.
• Experience researching procurement price availability and tracking invoices for payment.
• Experience arranging travel itineraries and submitting travel vouchers.
• Resume should be limited to two pages and illustrate alignment with responsibilities.

Skills

Specialized experience coordination

Travel coordination

Procurement research

Invoicing & payments

Education

Master's degree or equivalent graduate education

LL.B./J.D. in related field

Job description

The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in Education Department in the National Museum of African American History and Culture (NMAAHC). The National Museum of African American History and Culture is a national museum for the study and exhibition of African American history and culture.

Experience

You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-7 level in the Federal service or comparable pay band system. For this position, specialized experience is defined as demonstrated experience providing support and coordination for various agency-wide programs to include property management inventory and logistics for tours, visitors and scholars; conduct research on procurement price availability of various vendors and track and submit invoices for payment and; arrange travel itineraries for both internal and external stakeholders and ensure travel vouchers are submitted and paid.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education

Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related may be substituted for the required experience.

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Or a Combination

Education and experience may be combined to meet the basic qualifications; For a full explanation of this option please see the Qualification Standards.

Time-in-Grade Requirements

Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).