Management Specialist
Fountain Valley School
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Job summary
The City of Fountain Valley is seeking a skilled Management Specialist to support its Risk Management Program. This role focuses on coordinating cost recovery, safety training, contract and insurance administration, and compliance across City departments.
You will manage records, track deadlines, assist employees and vendors, and help ensure timely information flow. A strong organizer with attention to detail will thrive in this role, contributing to safer workplaces and responsible City
Qualifications
- Graduation from an accredited college or university with major course work in public administration, business, or a related field.
Responsibilities
- Drive Cost Recovery Efforts: Coordinate and track the recovery of costs associated with third-party damage to City property. Maintain supporting documentation, communicate with internal departments and external parties, monitor outstanding items, and help move recovery efforts toward resolution.
- Champion Safety and Training: Coordinate safety training schedules, track participation and completion, maintain training records, and support ongoing OSHA compliance and workplace safety initiatives.
- Keep Compliance on Track: Monitor regulatory updates, maintain accurate records, track important deadlines, and help ensure required documentation and processes are completed in a timely manner.
- Support Contract and Insurance Administration: Monitor contract requirements, insurance documentation, and expiration dates; follow up on outstanding items; and help ensure appropriate records are maintained.
- Strengthen Risk Management Operations: Maintain the Division's intranet page, organize program information, support facility inspection activities, and help keep policies, resources, and procedures current and accessible.
- Provide Responsive Customer Service: Serve as a helpful point of contact for City employees, departments, vendors, and members of the public. Provide timely information, coordinate follow-up, process payments, and assist with designated City Manager phone line(s) as needed.
- Make the Details Count: Track assignments, coordinate competing priorities, identify items needing attention, and help improve administrative processes that support the Division's effectiveness.
Education
Job description
Make an Impact. Protect City Resources. Strengthen Workplace Safety.
Are you an organized, proactive professional who enjoys solving problems, coordinating complex activities, and helping an organization run at its best? Do you want your work to make a meaningful difference in the safety of employees, the protection of public resources, and the delivery of City services?
Risk Management plays an essential role in keeping City operations safe, responsible, and financially sound. The Division oversees workers' compensation and liability claims, third-party cost recovery for damage to City property, contract and insurance review, ADA grievances, OSHA training and compliance, safety policies, and facility inspections.
As the Management Specialist, you will help connect the many moving parts of these programs. You will coordinate activities, maintain accurate records, monitor deadlines and requirements, support employees and departments, and ensure important information and processes stay on track. Your work will help the Risk Manager focus on strategic risk analysis, claims oversight, policy development, and loss prevention.
- Drive Cost Recovery Efforts: Coordinate and track the recovery of costs associated with third-party damage to City property. Maintain supporting documentation, communicate with internal departments and external parties, monitor outstanding items, and help move recovery efforts toward resolution.
- Champion Safety and Training: Coordinate safety training schedules, track participation and completion, maintain training records, and support ongoing OSHA compliance and workplace safety initiatives.
- Keep Compliance on Track: Monitor regulatory updates, maintain accurate records, track important deadlines, and help ensure required documentation and processes are completed in a timely manner.
- Support Contract and Insurance Administration: Monitor contract requirements, insurance documentation, and expiration dates; follow up on outstanding items; and help ensure appropriate records are maintained.
- Strengthen Risk Management Operations: Maintain the Division's intranet page, organize program information, support facility inspection activities, and help keep policies, resources, and procedures current and accessible.
- Provide Responsive Customer Service: Serve as a helpful point of contact for City employees, departments, vendors, and members of the public. Provide timely information, coordinate follow-up, process payments, and assist with designated City Manager phone line(s) as needed.
- Make the Details Count: Track assignments, coordinate competing priorities, identify items needing attention, and help improve administrative processes that support the Division's effectiveness.
This position offers the chance to make a tangible difference behind the scenes of City government. Your work will help protect public funds, support a safer workplace, strengthen accountability, and ensure that critical Risk Management programs operate efficiently.
For someone who enjoys taking initiative, following through, and seeing the results of their efforts, this role offers variety, responsibility, and the opportunity to contribute to work that matters. You'll collaborate across City departments, develop a broad understanding of municipal operations, and help turn risk management priorities into practical results.
If you're a strong organizer, a thoughtful problem-solver, and a customer-service professional who takes pride in accuracy, accountability, and getting things done, we encourage you to apply.
NOTE: This job announcement is not intended to include a complete listing of all responsibilities, knowledge, skills, and abilities associated with the position. To access the full class specification, please click on the following link: Management Specialist.
An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying. A typical combination includes the following:
- Graduation from an accredited college or university with major course work in public administration, business, or a related field.
At least (1) year of experience performing professional administrative responsibilities in a related field.
Possession of a valid California Driver License and a satisfactory driving record is required to perform the essential functions of this position, including traveling to City facilities and other locations for inspections, meetings, and operational needs; and picking up, transporting, and delivering food, training materials, equipment, and other supplies in support of City-sponsored trainings and activities. The City will evaluate whether alternative means of transportation would allow an individual to perform these essential functions in accordance with applicable law.
Exempt
The selection process may include one or more of the following: application review, panel interview, and performance exam. The employment application and supplemental questions will be evaluated based on the employment standards and minimum qualifications listed above. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully completing all components of the pre-employment process, which may include, but are not limited to: reference checks, California Department of Justice (DOJ) criminal history check (Live Scan fingerprinting), post-offer drug test, and pre-employment medical examination.
The City of Fountain Valley is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Candidates with a disability who may need accommodations during the selection process must notify the Human Resources Department at least 72 hours in advance of the exam date.
The classification, compensation, and terms and conditions of employment for this classification are established in City Resolution No. 9926.
Most IRP&T employees are offered the option to work a flexible work schedule, including either a 4/10 or 9/80 work schedule.
- Base Salary Adjustments: None Scheduled
- Merit Increase: IRP&T employees shall be eligible for merit increases annually on the first day of the pay period closest to their anniversary date, until they reach the fifth step.
- Deferred Compensation Matching Contribution: Employees in regular positions may voluntarily participate in the City’s deferred compensation plan. This plan is provided by Empower. The City will match up to a total amount of $75 per month into each employee's deferred compensation account for each IRP&T employee who contributes to the City's deferred compensation plan.
- New Members / PEPRA: As defined by the California Public Employees’ Pension Reform Act of 2013 (PEPRA), “New Members” have never been a member of any California public retirement system, were hired by a CalPERS agency after January 1, 2013, moved between public retirement systems lacking reciprocity, or moved between employers in the same public retirement system with a break in service of more than six months. New Members are enrolled in the 2% at age 62 retirement formula and pay a contribution rate of 50% of the total normal cost of the PEPRA member benefits for their retirement pension. This rate is determined annually based on the actuarial valuation of the retirement benefits provided to active PEPRA employees. For Fiscal Year 25/26, employees pay a mandatory 7.75% pre-tax contribution for this retirement benefit. Note: In 2026, the pensionable compensation limit for PEPRA is $191,679 (pursuant to GC 7522.10). This limit is adjusted on an annual basis.
- Classic Members: New employees who joined CalPERS or a reciprocal public retirement system before January 1, 2013, without a break in service longer than six months, are considered “Classic” members and will be enrolled in the 2% at age 60 retirement formula. Employees pay a mandatory 7% pre-tax contribution for this retirement benefit. To determine if you are eligible for reciprocity, please click on the following link: CalPERS Reciprocity. Note: In 2026, the pensionable compensation limit for Classic Members is $360,000 (pursuant to IRC section 401(a)(17)). This limit is adjusted on an annual basis.
For both Classic and PEPRA Members, the City contracts for the three-year average for final compensation, a 2% Cost-of-Living adjustment in retirement, and service credit for unused sick leave. The City also contracts for the Fourth Level Survivor Benefit ($2 per member per month). Please refer to the IRP&T Resolution for additional CalPERS contract provisions.
The City will contribute towards the cost of health premiums for full-time employees as follows (Tier 3):
- $825.00 – Employee Only Coverage
- $1,325.00 – Employee +1 Dependent Coverage
- $1,600.00 – Employee + Family Coverage
The Flex Dollar Allowance may be used for medical (optional), dental (mandatory), life insurance (mandatory), vision insurance (optional), and AFLAC (optional) premiums. All health benefits are effective on the first of the month following date of hire.
Enrollment in a City dental plan is mandatory for all eligible employees. Coverage is managed under the cafeteria plan, and premiums are paid by the employee (Flex Dollars may be used).
Enrollment in a City life and ADD plan is mandatory for all eligible employees. The policy amount is $50,000. Coverage is managed under the cafeteria plan, and premiums are paid by the employee (Flex Dollars may be used).
Enrollment in a City vision plan is voluntary for all eligible employees. The City will pay the employee only premium for the voluntary vision program. If the employee chooses to add dependents to the plan, dependent premiums shall be paid by the employee.
Employees have the option to enroll in a variety of voluntary insurance plans including accident, short-term disability, hospital confinement indemnity, cancer/specified-disease, lump sum critical illness, and whole or term life insurance. Employee is responsible for the entire cost of the premium if they elect coverage.
Employees may contribute pre-tax earnings into a flexible spending account for health ($3,400 maximum in 2026) and dependent care expenses ($7,500 maximum in 2026).
The City provides long-term disability insurance for all P&T employees at no cost. The City pays 100% of the policy premiums.
Employees who provide proof of alternate group health insurance may waive the employer's medical coverage and receive a monthly taxable cash payment of $162 (the PEMHCA minimum in 2026). Mandatory dental and life insurance premiums are deducted from this cash payment, with the remaining balance paid to the employee.
Employees who retire from the City of Fountain Valley may be entitled to a monthly employer contribution towards health insurance if they meet certain criteria. In 2026, this monthly employer contribution is $162 (the PEMHCA minimum).
The City offers a generous leave package!
IRP&T employees shall be entitled to 11 paid holidays per calendar year (including a “floating holiday” that can be used at the employee’s discretion).
Employees accrue 80 hours of paid vacation leave per year. Accruals increase based on time in service with the City of Fountain Valley, beginning after completion of 1 year of service (increases to 120 hours per year). IRP&T employees may elect to receive a cash payment for up to 80 hours of accrued vacation at the end of the calendar year if certain criteria are met.
Work Schedule
Bi-Weekly Accrual
Monthly Equivalent
5/8 or 9/80
3.69 Hours
One 8-Hour Day
4/10
4.62 Hours
One 10-Hour Day
All classifications within the IRP&T group are classified as exempt in accordance with the FLSA and not eligible for overtime. IRP&T employees shall be eligible for eighty (80) hours of Administrative Leave per calendar year. Administrative Leave which is not taken is forfeited and may not be carried over into the next calendar year. Administrative Leave will be pro-rated on a monthly basis for newly hired or promoted employees after January 1st.
Eligible employees may receive up to $3,000 per fiscal year for actual tuition expenses.
The City provides a confidential, no-cost Employee Assistance Program (EAP) to help you and your household members navigate personal challenges. This third-party service offers support for personal counseling, financial guidance, legal advice, and more.
City employees are not covered under the provisions of Federal Social Security (OASDI); therefore, they are not required to contribute 6.2% of salary towards Social Security.
Employees contribute 1.45% to Medicare.
This benefit summary is intended to provide an easy way for current and prospective employees to access fringe benefit information, including voluntary options. This summary is intended to be accurate, but it is not an official plan document, and has no legal or binding effect as an expressed or implied contract, or otherwise, and does not alter or amend any provision of the Compensation Plan, Memoranda of Understanding, Human Resources Policies and Procedures Manual, Retirement Contract, Insurance Policy Contract, or any other official document of the City of Fountain Valley. All insurance benefits described in the summary are subject to the terms and limitations of the City of Fountain Valley’s insurance contracts with individual insurance providers.
Should you have any questions pertaining to information in this summary, please contact the Human Resources Division at (714) 593-4506.
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