Management Information Technician

Illinois Comptroller; Springfield (IL); On-site; USD 57,000 - 80,000; Full time

Benefits offered by this job

Flexible work schedules

Paid holidays

Paid parental leave

Retirement plan

Job summary

Illinois Commerce Commission in Springfield, IL seeks a qualified administrative professional to support the Chief Clerk’s Office with clerical and technical tasks. You will type and maintain hearing notices, update the hearing docket, and manage the database for certificated companies, while coordinating records and scheduling with the ALJ division.

Under supervision, you will prepare reports, respond to inquiries, and assist with filings, tariff work, and retention tasks, contributing to

Qualifications

• Requires completion of high school or equivalent.
• Requires two years of professional office experience in a regulated or regulatory industry.
• Prefers ability to communicate in English both orally and in writing; knowledge of composition, grammar, spelling and punctuation.
• Prefers extensive knowledge of personal computer and proficiency in Microsoft Office Suite and records management software.
• Prefers knowledge of agency programs, policies, procedures, rules and regulations.

Responsibilities

• Type and maintain hearing notices, update weekly docket, and manage the Utility Company Database System.
• Coordinate annual report mailing and recordings, assist with scheduling court reporters.
• Prepare dissolution reports and notify delinquent companies; research undeliverable mail.
• Coordinate tariff filings, preparation of records for court, and service of orders.

Skills

Professional office experience

Knowledge of Microsoft Office Suite

Records management software

Bilingual abilities (English)

Education

High school diploma

Tools

Microsoft Office Suite

Records management software

Job description

Search by keyword (e.g. County, Job Title etc.)

Select how often (in days) to receive an alert:

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID: 58962

Opening Date: September 21, 2026

Skill Option: None

Salary: Anticipated starting salary $5,127 (Full range $5,127 - $7,135 monthly).

Job Type: Salaried

Category: Full Time

Number of Vacancies: 1

Bargaining Unit Code: RC-28, Paygrade 14, Non-Code

Reasonable Accommodation Statement

The Illinois Commerce Commission is committed to working with and providing reasonable accommodations to people with disabilities. Please reach out to Illinois Commerce Commission Human Resources directly if you require a reasonable accommodation to apply or interview for a job or for any other activity related to the hiring process.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re a part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Under direction, performs responsible clerical and technical functions of a specialized nature relating to the operation of the Chief Clerk’s Office. Provides information and assistance by typing record processing and general office support functions. Provides administrative support for electronic database systems within the Chief Clerk’s Office.

Essential Functions

• Types and maintains the public utility hearing notices, commission action letters andchecks/updates the weekly hearing docket. Maintains the Utility Company DatabaseSystem for all certificated companies for the Illinois Commerce Commission (ICC).Coordinates the yearly annual report mailing. Coordinates all recordings from theAdministrative Law Judge (ALJ) Division and distributes to the transcript company. Assist Manager with the scheduling of court reporters for commission meetings, public forums,oral arguments, policy sessions and hearings.
• Prepares the Secretary of State Dissolution report, request certificates from Secretary ofState (SOS). Prepares letters to suspend/revoke certified companies based on data fromSOS for failure to file an annual report and/or pay franchise tax pursuant to PUA Section 5-204.Notify ICC staff of delinquent companies. Research all undeliverable mail.
• Coordinates and reviews the processing of tariff filings and tariff communication, preparing appeal records filings to the court, preparing and serving Orders from Commission meetings.
• Coordinates, prepares and schedules record retention functions of Chief Clerks Office, including microfilming and archiving with SOS.
• Gathers, research, and compiles data (utilizing computer programs), for the preparation of reports (monthly, quarterly and annual) and information requested by the supervisor, the Chief Clerk’s Office or other interested parties.
• Evaluates phone inquiries and screens calls determining importance and, when appropriate, refers to the supervisor or other agency staff. Greets and directs visitors for the Chief Clerk’s Office.
• Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of high school.
• Requires two (2) years of professional office experience in a regulated or regulatory industry.

Preferred Qualifications

• Prefers the ability to communicate in English both orally and in writing, with knowledge of composition, grammar, spelling and punctuation.
• Prefers extensive knowledge and experience of the personal computer and proficiency in Microsoft Office Suite and records management software.
• Prefers knowledge of agency programs, policies, procedures, rules and regulations.
• Prefers knowledge of office practices, procedures and programs.
• Prefers knowledge of alpha numeric sequences.

Conditions of Employment

• This position requires the applicant to pass a background check and self-disclosure of criminal history.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Location:527 E. Capitol Ave. Springfield, IL 62701

Agency Contact:Colette Smith

Phone #:[phone] (cell) or 217-557-4206 (work)

It is the purpose of the Illinois Commerce Commission to pursue an appropriate balance between the interest of consumers and both emerging and existing service providers in accordance with applicable statute and rules. In support of this mission, the ICC staff will provide technical and legal expertise in a professional environment that encourages initiative, respect, teamwork, and commitment to public interest.

General Functions of the Illinois Commerce Commission

The ICC regulates Illinois investor-owned electric, natural gas, telephone, water, and sewer companies. In addition, the Commission exercises authority over railroad safety and hazardous materials movement, towing companies operating in the Chicago area, and motor carrier insurance requirements.

The Commission is responsible under state law for ensuring that the citizens of Illinois receive safe, efficient, and reliable utility service at reasonable costs. The ICC must balance the consumers' needs against the financial needs of the utilities. In the continually changing utility environment, staff also recommend new ways to deal with a marketplace in transition, particularly in the telecommunications and electric sectors, where competition is reshaping the industry.

State of Illinois Benefits

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• Employee Assistance Program and/or mental health resources
• 5% Salary Differential for Bilingual Positions