Management Coordinator, Senior

Diaconia; Kentucky; On-site; USD 120,000 - 150,000; Full time

Job summary

Diaconia is seeking a talented Senior Management Coordinator to join our team in handling DoD acquisition processes and program management activities. The role involves developing acquisition documentation, coordinating reviews, and providing comprehensive administrative support to ensure program success.

The ideal candidate will possess a strong DoD background, required security clearance, and a track record of managing complex projects, processes, and communication across multiple

Qualifications

• MA/MS degree with twelve years of experience in the technical/professional discipline, including five years in DoD.
• BA/BS degree with fifteen years of experience in the discipline, including five in DoD.
• HSD/GED with twenty years of directly related experience, eight in DoD.
• U.S. Citizenship is required.
• Active Secret DoD Clearance required at hire, with potential upgrade to Top Secret.

Responsibilities

• Demonstrate understanding of DoD acquisition processes and analytical methods to gather, analyze, and evaluate information for the USG.
• Assist in drawing conclusions and devising solutions to improve acquisition effectiveness and compliance.
• Assist with developing and drafting acquisition documentation and quality control.
• Assist with performance measurement studies and cost analyses using automated management information systems.
• Support key acquisition events and reviews (SRR, PDR, CDR, TRR, TCM, FCA, PCA, PRR, etc.).
• Collaborate with division chief, program manager, SMEs, and other personnel on capability development programs.
• Provide program management and administrative support across multiple areas.
• Manage suspense tasking receipt, tracking, and submission processes.
• Assist with self-assessment program using MICT.
• Create/edit administrative and division documents to AF standards.
• Manage SharePoint content and records; arrange travel reservations and travel vouchers.
• Create models in Visio to document business methods for continuity planning and process improvement.
• Provide office management assistance and support project/program management activities.
• Perform other duties as assigned.

Skills

US Citizenship

Active Secret DOD Clearance

Top Secret DOD Clearance possible

Program management

Administrative support

Education

MA/MS degree in technical discipline

BA/BS degree in technical discipline

HSD/GED

Tools

SharePoint

Microsoft Visio

MICT

Job description

Diaconia is looking for a talented Management Coordinator, Senior to join our Amazing team!

If you're looking to join a company that truly appreciates you and your talents, look no further! At Diaconia, we are committed to serving and caring for our colleagues, our clients and our community. Our team is made up of talented individuals who appreciate having the opportunity to contribute their knowledge and experience to further the growth and development of our industry. Our ideal candidates embrace diverse thinking, enjoy partnering with others and are seeking to make a difference!

We are currently searching for a new, full-time member for our team for the position of:

Management Coordinator, Senior

Position Description/Responsibilities:

• Demonstrate an understanding of DoD acquisition processes, and analytical methods or techniques to gather, analyze, and evaluate information required by the USG.
• Assist in drawing conclusions and devising solutions to problems relating to improvement of acquisition effectiveness and compliance.
• Assist with developing and drafting acquisition documentation and assisting with quality control.
• Assist with performing work measurement studies, program or operations efficiency reviews, cost studies, or workload change impact analyses; and rely upon and use automated management information systems in performing fact finding, analytical, and advisory functions.
• Support key acquisition events and reviews as needed, such as: System Requirements Reviews (SRR), Preliminary Design Reviews (PDR), Critical Design Reviews (CDR), Test Readiness Reviews (TRR), Technical Coordination Meetings (TCM), Functional Configuration Audits (FCA), Physical Configuration Audits (PCA), Production Readiness Reviews (PRR), and others as applicable.
• Collaborate with the division chief, program manager, subject matter experts, and other personnel in the execution of the capability development programs and projects.
• Provide program management assistance in a variety of areas.
• Provide administrative assistance including but not limited to: Managing SOCCER and other suspense tasking receipt, tracking and submission process for the division;
• Assisting the division chief with managing the self-assessment program including using the MICT;
• Creating and editing administrative, status and miscellaneous division documents including formatting to meet AF correspondence standards;
• Managing SharePoint site content; Managing the division's official file plan and records; Assisting the Government and Contractor personnel with arranging travel reservations and submitting travel voucher submission related to official trips, and;
• Creating models using Microsoft Visio or other applications to document existing and proposed business methods for continuity planning and process improvement.
• Provide office management assistance.
• Assist the Government staff with the execution of various assigned project and program management as well as administrative management activities, including but not limited to, the creation, editing, maintenance or distribution of project or program documentation, participation in project or program meetings and complying with reporting requirements.
• Other duties as assigned.

Disclaimer "The responsibilities and duties outlined in this job description are intended to describe the general nature and level of work performed by employees within this role. However, they are not exhaustive and may be subject to change or modification at any time to meet the evolving needs of the organization."

Requirements

Minimum Qualifications:

• MA/MS degree, and twelve (12) years of experience in the respective technical/professional discipline being performed, five (5) years of which must be in the DoD -OR-
• BA/BS degree, and fifteen (15) years of experience in the respective technical/professional discipline being performed, five (5) of which must be in the DoD -OR-
• HSD/GED, twenty (20) years of directly related experience, eight (8) of which must be in the DoD.
• U.S. Citizenship required
• Active Secret DOD Clearance required at hire date will upgrade right candidate to Top Secret DOD Security Clearance