MANAGEMENT ASSOCIATE

State of Maryland; Maryland; In loco; USD 42.000 - 64.000; Tempo pieno

Descrizione del lavoro

Maryland State Police in Jessup, MD seeks an experienced administrative support specialist within the Special Operations Division to enable informed decision making for the Commander. This role handles task coordination, correspondence, roster maintenance, and vendor coordination to sustain departmental activities.

The position requires strong secretarial experience, excellent typing speed, and proficiency with MS Office and Google Workspace.

Competenze

• High school diploma or equivalent.
• Five years of secretarial/clerical experience.
• Typing at least 40 words per minute.

Mansioni

• Review and brief the commander on incoming correspondence.
• Coordinate task assignments for five units and canine unit supervisors.
• Prepare written and verbal communications as directed by the Commander.
• Maintain rosters and personnel files; coordinate vendor invoicing and records.
• Oversee office equipment, supplies, and records management; support security and facilities liaison.

Conoscenze

Typing 40 wpm

Administrative support

Logistical coordination

Formazione

High school diploma or equivalent

Strumenti

Microsoft Word

Microsoft Excel

PowerPoint

Google Docs/Sheets/Slides

Descrizione del lavoro

GRADE

ASTD13

LOCATION OF POSITION

Maryland Department of State Police
Special Operations Division
7777 Washington Boulevard
Jessup, MD 20794

Main Purpose of Job

This position is an integral part of the Special Operations Division of the Field operations Bureau. It provides direct administrative support, judgement and analysis to the Commander allowing for the Commander to make informed decisions that are in the best interest of the internal management of the division. The personnel and command staff rely on this position for logistical support in the furtherance of Departmental and Special Operations Division Activities. This position is crucial to ensure administrative responsibilities are appropriately tracked, managed and completed in accordance with MSP policy.

POSITION DUTIES

Reviews and analyzes incoming correspondence and briefs the commander to determine task assignments to all personnel. Coordinates the upward and downward flow of routine and critical communications for the five full time and four decentralized units commanded by one captain, one lieutenant and canine unit supervisors. These units consist of 25 full time sworn personnel and approximately 350 decentralized personnel. Additionally, SOD has 1 civilian employee, I contractual employee and two VIPs.

Prepares written correspondence and verbal communications as directed by the Commander. During time sensitive matters the incumbent is granted signature authority by the Commander Maintain the SOD roster to include decentralized personnel. Maintain/manage personnel files locally for personnel assigned full time to SOD.

Receives and processes invoices for the Division and acts as the liaison/point of contact for vendors. Create, maintain, keep the K9 files and electronic K9 ledger to track invoices.

Completes all administrative tasks in furtherance of Division activities as asked by the Commander. Interacts with vendors and Facilities Management Division (FMD) to ensure that contractual obligations are met at the Tactical Services Garage. Conduct periodic inspections to identity routine. emergency maintenance, safety concerns and ensures their resolutions. Oversees the performance of the contractual cleaning crew and conducts inspections with the company representative. Interacts with the alarm security provider in the monitoring of the system and arranges emergency or routine maintenance. Interacts with all vendors conducting work at SOD. Inspects work performed by vendors and ensures services are performed as agreed upon.

Provides for the efficient operation of the divisions copy machine, paper shredder, telephones, computer networks, printers, etc. Orders supplies and calls for service as necessary. Oversees the records management of the personnel administrative files for SOD. Reviews all medical reports submitted by SOD personnel to determine which reports must be forwarded to the medical division. Responsible for maintaining Division medical files on all sworn and civilian employees assigned to this installation.

Provides administrative supervisory/secretarial expertise through the coordination of the Special Operations Division (Statewide Support) of all operations as they pertain to routine paperwork, Department required reports, special projects and civilian support staff.

Keeps command personnel apprised of progress of office operations and potential problems in timely completion of assignments.

Checks all outgoing paperwork and reports for proper grammatical presentation, spelling, format, typographical errors and continuity of thought.

Maintains all monthly reports ie: vehicle mileage summaries, org charts and any other assigned duties by Commander.

Minimum Qualifications

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes

• Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
• Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

• Experience in Windows based operating systems, preferably Windows 10
• Experience with Microsoft products such as Word, Excel and PowerPoint
• Experience with Google products such as Docs, Sheets and Slides
• Prior experience working for a law enforcement agency
• Experience completing and sending correspondence for an Executive/Command staff

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE

Special Requirements

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees. The list will be valid for one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position.

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.

• If you have any questions about this recruitment, please contact the Maryland State Police at 410-653-4493.
• TTY Users: Call Maryland Relay
• As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police - Human Resources Division

1201 Reisterstown Road

Pikesville, Maryland 21208

ATTN: Amirah VonHendricks

[e-mail]