MANAGEMENT ASSISTANT 1539 C (REVISED 01-23-2026)

City of Los Angeles; Los Angeles (CA); On-site; USD 55,000 - 80,000; Full time

Job summary

City of Los Angeles is seeking a Management Assistant, an entry-level professional path toward budget, finance, or personnel administration. Responsibilities include resolving admin issues, coordinating programs, and developing public policy, with emphasis on data collection and report writing.

The role requires a bachelor’s degree and involves online tests, an advisory essay, and a weighted interview as part of the selection process. Starting salary ranges are provided by department.

Qualifications

• Bachelor's degree from an accredited four-year college or university.
• Applicants must attach transcripts or qualifying degree during filing.
• Education must be from a City of Los Angeles-recognized accrediting agency.

Responsibilities

• Resolve departmental and Citywide administrative problems.
• Coordinate programs and develop public policy.
• Collect data, write reports, and support budget and personnel processes.

Skills

Reading Comprehension

Mathematics

Analytical Ability

Attention to Detail

Interpersonal Skills

Teamwork

Written Communication

Education

Bachelor's degree

Job description

Examination Weights

Essay: Advisory

DUTIES

Management Assistant is an entry-level professional position that can lead to a career in budget and finance, personnel administration, or special program administration. Typical duties relate to the resolution of departmental and Citywide administrative problems, data collection, report writing, program coordination and development of public policy.

ANNUAL SALARY

• $54,956 to $80,346
• The salary in the Department of Water and Power is $60,322 to $74,959; $70,950 to $88,134; and $77,757 to $96,590.

NOTES

• Candidates from the eligible list are normally appointed to vacancies in the lower pay grade positions.
• Annual salary is at the start of the pay range. The current salary range is subject to change. Please confirm the starting salary with the hiring department before accepting a job offer.
• For information regarding reciprocity between the City of Los Angeles departments and LADWP, go to http://per.lacity.org/Reciprocity_CityDepts_and_DWP.pdf.

REQUIREMENT(S)/MINIMUM QUALIFICATION(S)

A bachelor's degree from an accredited four-year college or university.

PROCESS NOTES

• All applicants must list their school name, location, type of degree earned, major, and completion dates in the Education section of the on-line application. Applicants who fail to provide this information on their application will not be considered further in this examination.
• Applicants must submit proof of a bachelor's degree from an accredited four-year college or university by attaching transcripts or qualifying degree to their on-line application at the time of filing in the Attachments section. Applicants must attach transcripts or qualifying degree BEFORE finalizing and submitting the application. Applicants WILL NOT be able to attach transcripts or qualifying degree AFTER submitting the application. Applicants who fail to attach transcripts or qualifying degree at the time of filing WILL NOT be considered further in this examination and their applications WILL NOT be processed.
• Please note that qualifying education must be from a college or university accredited by a City of Los Angeles recognized agency. A list of approved accrediting agencies can be found at http://per.lacity.org/Accredited%20Institutions%2008-21-08.pdf.
• Some positions may require a valid California driver's license. Candidates may not be eligible for appointment to these positions if their record within the last 36 months reflects three or more moving violations and/or at-fault accidents, or a conviction of a major moving violation (such as DUI).
• Candidates completing the examination process may be contacted by the Personnel Department to provide further verification of qualifying degree.

SELECTION PROCESS

Examination Weights:
Essay: Advisory
Multiple-Choice Test: Qualifying
Interview: 100%

The examination will consist of a qualifying multiple-choice test, an advisory essay, and a weighted interview. The qualifying multiple-choice test will be administered and proctored on-line, and the following competencies may be evaluated: Reading Comprehension; Mathematics; Analytical Ability; Attention to Detail; Interpersonal Skills; Teamwork; Written Communication; and other necessary knowledge, skills, and abilities.

Additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Management Assistant.

Prior to the multiple-choice test, candidates will be required to prepare some written material related to the duties and responsibilities of a Management Assistant. This essay material will not be separately scored, but will be presented to the interview board for review and consideration, which may include discussion, in the overall evaluation of the candidate. Candidates who do not complete the advisory essay will be considered to have failed the entire examination. To be considered complete, the advisory essay must include a substantive response for each question or problem included in the advisory essay for which a candidate is required to provide an answer.

The advisory essay will be administered on-line. Candidates invited to participate in the examination will receive an e-mail from the City of Los Angeles outlining the specific steps needed to complete the on-line advisory essay. Candidates who fail to complete the advisory essay as instructed may be disqualified.

The qualifying multiple-choice test will be proctored and administered on-line during a single session. Candidates invited to participate in the on-line multiple-choice test will be able to take the test from a remote location (i.e., their home) using a computer with a webcam and a reliable internet connection. Candidates will receive an e-mail from the City of Los Angeles outlining the dates and specific steps on how to take the qualifying multiple-choice test on-line. Candidates who do not complete and submit the remote proctored multiple-choice test on-line using a computer by the specified date and time will not be considered further in this examination.

You may click on the following link in order to view a sample of the type of questions that may be included in the Management Assistant multiple-choice test. To access the sample test, you will be required to enter your first and last name and email address (NOTE: You may leave the Neogov ID field blank). Please note that this is only a sample test.

https://neogov.testgenius.com/application/user-registration.html?lacity-Sample%20Test%20Management%20Assistant

FAQs for on-line testing are available at https://per.lacity.org/faqs/employment-testing-process.html. Due to COVID-19 and social distancing requirements, only candidates who demonstrate a hardship may be offered the option to take the multiple-choice test onsite at a City facility.

Passing Score for the Qualifying Multiple-Choice Test

The passing score for the qualifying multiple-choice test will be determined by Personnel Department staff after the qualifying multiple-choice test is administered. Consideration will be given to the number of candidates taking the test and the existing and anticipated number of vacancies, such that there are a sufficient number of eligibles on the list to satisfy current and future vacancies for the next two years. Therefore, the passing score for the qualifying multiple-choice test may be set above or below 70%.

Candidates must complete the advisory essay, achieve a passing score on the qualifying multiple-choice test, and meet the minimum qualification in order to be invited to the interview.

The examination score will be based entirely on the interview. In the interview, the following competencies may be evaluated: Analytical Ability; Attention to Detail; Self-Management; Interpersonal Skills; Teamwork; Oral Communication; Written Communication; and other necessary knowledge, skills, and abilities.

Additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Management Assistant.

Candidates will be notified later by e-mail of the date, time, and location of the interview, which will be held in Los Angeles or on-line.

NOTES

• This examination is based on a validation study.
• As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf.
• Applications are accepted subject to review to ensure that the minimum qualification is met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualification stated on this bulletin.
• A final average score of 70% or higher in the interview portion of the examination is required to be placed on the eligible list.
• You may take the Management Assistant qualifying multiple-choice test only once every 24 months under this bulletin. If you have taken the Management Assistant qualifying multiple-choice test during an open filing period in the Personnel Department within the last 24 months under this bulletin, you may not file for this examination at this time.
• Your rank on the employment list may change as scores of candidates from other administrations of the examination are merged onto one list.
• Your name may be removed from the open competitive list after twelve (12) months.
• For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf.

Notice

If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage, as well as life insurance) will commence approximately six weeks after your original appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position.

All City employees are required to be Disaster Service Workers.

THIS EXAMINATION IS TO BE GIVEN ONLY ON AN OPEN COMPETITIVE BASIS

The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome.

There Are Many Things To Consider In a New Employer. Visit The Following Webpage To View Benefits The City Of Los Angeles Offers Its Employees:

http://per.lacity.org/bens/index.html