Management Analyst / Leisure Services

Athens Clarke County; Commerce (GA); On-site; USD 70,000 - 95,000; Full time

Job summary

ACCGov Leisure Services seeks a Management Analyst to support financial and operational analysis, performance management, systems administration, and organizational improvement. The role coordinates budget development, analyzes data for decision making, and supports accreditation and process improvement initiatives.

The position involves training staff, collaborating with internal and external partners, and ensuring efficient service delivery across departmental operations, facilities, programs,

Qualifications

• Bachelor's Degree in Public/Business Administration, Data Analytics, Accounting, Management, Finance, or related discipline.
• Three years of management analysis, auditing, budgeting, accounting or related experience.
• FEMA’s NIMS 100, 200, 700 and 800 level training preferred/required within 12 months of hire.

Responsibilities

• Coordinates development of the Department’s fiscal year operating budget and analyzes trends to support budgetary control.
• Develops forecasts and monitors budget performance for informed decision making.
• Maintains and administers departmental management systems and reporting.
• Provides staff training on fiscal operations and departmental systems.

Skills

Budgeting

Financial analysis

Performance measurement

Systems administration

Data analytics

Education

Bachelor's Degree in Public/Business Administration, Data Analytics, Accounting, Management, Finance

Master's degree preferred

Tools

Budgeting software

Job description

REPORTS TO: Director or Assistant Director

FLSA STATUS: Exempt - Administrative

CLASSIFICATION: Personnel System - Requires satisfactory completion of a six-month probationary period.

PAY GRADE: 119

SAFETY SENSITIVE: No

Purpose of Job

The purpose of this job is to support the Leisure Services Department through financial and operational analysis, performance management, systems administration, and organizational improvement. The Management Analyst coordinates departmental budget development and financial monitoring; analyzes operational, financial, and service delivery data to support informed decision making; administers key departmental management systems; and supports planning for departmental operations, facilities, programs, and services. This position coordinates department wide initiatives including accreditation, performance measurement, and process improvement; provides training and guidance to staff; and collaborates with internal and external partners to promote efficient, consistent, and effective service delivery.

Job Related Requirements

Work Schedule: Monday - Friday, 8:00 am to 5:00 pm. Occasional evenings and weekends as needed for special event support.

May be required to work on religious holidays.

Regular and predictable attendance is required.

Must work cooperatively with others.

When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy

Bachelor's Degree in Public/Business Administration, Data Analytics, Accounting, Management, Finance, or a related discipline required, with three years of management analysis, auditing, budgeting, accounting or related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.

Must have or obtain within twelve (12) months of hire FEMA’s NIMS 100, 200, 700 and 800 level training and maintain these trainings throughout employment.

Must possess a valid driver's license.

Master's degree preferred.

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Financial Management & Analysis

Coordinates development of the Department’s fiscal year operating budget; analyzes historical data and expenditure and revenue trends, develops forecasts; monitors budget performance; and advises Director in achieving budgetary control and resolving budget issues.

Assists with operational and financial planning for new, expanded, or renovated facilities, including the development of projected staffing, utilities, maintenance, equipment, technology, contractual services, supplies, revenues, and other ongoing operational costs.

Assists with financial tracking and reporting of capital programs and SPLOST-funded projects managed by the Department; develops reports summarizing expenditures, encumbrances, and planned future liabilities for each improvement project.

Prepares reports and presentations concerning departmental expenditures, revenues, grants, donations, and scholarships; develops associated charts, graphs, and spreadsheets for budget development and financial reporting.

Coordinates financial and budgetary communications within the Department and with other ACCGov departments; provides guidance and information to departmental staff regarding financial processes, requirements, and procedures.

Evaluates revenue from all fees and charges, grants, and donations; works with staff to recommend fee changes based on cost analysis and professional trends.

Audits financial operations of all department grants, gift shop sales, cash funds, and point-of-sale operations; recommends appropriate changes as need to ensure integrity of systems.

Oversees departmental cash-handling, reconciliation, and deposit processes; reviews financial activity for accuracy and compliance, coordinates deposits and related documentation; and provides guidance and training to staff responsible for fiscal operations.

Operational Analysis & Performance Management

Conducts reviews and analyses of Department operations, fiscal affairs, organizational structure, business processes, and responsibilities to improve efficiency, effectiveness, consistency, and service delivery.

Develops, monitors, and evaluates Department performance measures and data collection systems; analyzes qualitative and quantitative data; develops evaluation strategies using cost-benefit analysis, regression analysis, time series analysis, and other statistical methodologies to assess programs and services; and prepares reports, dashboards, flow charts and other tools to support management decision making.

Monitors the department’s strategic planning process and recommends updates; participates in the ACCGov strategic planning process.

Systems Management & Departmental Support

Serves as the primary departmental point of contact, system administrator, and subject matter expert for recreation management, work order and asset management, financial, and other department management systems; oversees system administration coordinators troubleshooting and upgrades, ensures data integrity, provides user support and training, and acts as liaison with internal IT staff, vendors, and other stakeholders.

Assists staff in monitoring partner agencies for contract compliance, reports, and recordkeeping to ensure all written requirements are met and staff is able to report on performance issues.

Assists with writing agenda items and the preparation of materials to be distributed to Commissioners.

Develops and provides staff training on fiscal operations, departmental systems, data management, and related policies and procedures.

Serves as the Department’s lead coordinator for CAPRA accreditation and reaccreditation; coordinates the collection and maintenance of required documentation; assists staff in interpreting and addressing accreditation standards; monitors ongoing compliance and progress; and coordinates departmental participation in accreditation reviews and related continuous improvement efforts.

Performs other related duties as required.

Knowledge, Skills and Abilities

Knowledge of the policies, procedures, and activities of the assigned department as they pertain to the performance of duties relating to the position of Management Analyst.

Knowledge of the management, operations, and functions of the government; organizational structure; and government practices, policies, and procedures as necessary in the completion of daily responsibilities.

Knowledge of governmental audit standards and various analytical techniques.

Knowledge of department policies and procedures and state and local laws/ordinances.

Knowledge of the terminology used within the department.

Knowledge of and proficient with computers and assigned software for program registrations and financial operations.

Knowledge of NRPA standards and the accreditation process.

Ability to utilize computer software packages such as word processing, spreadsheet, and database programs, and others as necessary to perform management analysis, reporting, and graphic tasks.

Ability to communicate and interact effectively with supervisors, management, other staff members, elected officials, and personnel at all levels of government.

Ability to organize and maintain an assortment of records and information in an effective manner and according to departmental and/or governmental regulations.

Ability to assemble information and make written reports and documents in a concise, clear, and effective manner. Ability to use independent judgment in routine and non-routine situations.

Ability to comprehend, interpret, and apply regulations, procedures, and related information.

Ability to handle the required mathematical calculations using statistical data.

Ability to utilize and understand computer applications and techniques as necessary in the completion of daily assignments.

Ability to plan, organize, and/or prioritize daily assignments and work activities.

Ability to function independently with minimal instruction from his/her supervisor.

Ability to utilize financial reports, budget documents, organizational charts, state and local codes, ordinances, and standards in the performance of an audit.

Ability to use extensive judgment in interpreting data obtained from reports, work logs, surveys, work samples, and personal interviews, in maintaining standards, and in addressing problems.

Ability to use calculators, photocopier and facsimile machines, and other office equipment.

Minimum Qualifications or Standards Required: TO PERFORM ESSENTIAL JOB FUNCTIONS

PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including a cash/coin counter, computer, printer, calculator, scanner, copy and facsimile machines, telephone, and other office equipment. Must be able to use body members to work, move, or carry objects or materials. Must be able to count money manually. This position requires: driving, walking, bending, stooping, standing, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to twenty pounds of force occasionally and/or up to ten pounds of force frequently. Physical demand requirements are at levels of those for light work.

DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange administrative information; includes receiving assignments and/or directions from supervisors.

LANGUAGE ABILITY: Requires the ability to read a variety of reports, budget documents, statistical reports, policies, codes, standards, and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare analyses, summary presentations, report findings and recommendations, organizational and flow charts, work plans/audit programs, and correspondence using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to groups of people in management and the Mayor and Commission with poise, voice control, and confidence.

INTELLIGENCE: Requires the ability to learn and understand complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management.

VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical, or professional languages including analytical terminology.

NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; to determine decimals and percentages; to interpret graphs; to compute discounts, interest, profit and loss, ratio and proportion; to perform calculations involving variables, formulas, square roots, and polynomials; to perform statistical calculations which include frequency distributions, reliability and validity of tests, correlation techniques, factor analysis, and econometrics.

FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with office equipment, which may include rulers, yardsticks, and tape measures.

MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using office equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.

MANUAL DEXTERITY: Requires the ability to handle a variety of items such as a computer, calculator, copier, scanner, telephone, and other office equipment. Must have the ability to use one hand for twisting or turning motion while coordinating the other hand with different activities. Must have minimal levels of eye/hand/foot coordination.

COLOR DISCRIMINATION: May require the ability to differentiate between colors and shades of color.

INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency.

PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone.

ACCGov is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. ACCGov is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Leah Jagatic, HR Coordinator, Human Resources, 762-400-6370 or [e-mail].