Management Analyst - INTERNAL ONLY

Rincon del Diablo Municipal Water District; Escondido (CA); In loco; USD 70.000 - 110.000; Tempo pieno

Descrizione del lavoro

Rincon del Diablo Municipal Water District is seeking a journey-level analyst to independently perform analytical and administrative support across departments. You will handle data research, budgeting, and reporting, while coordinating with other departments and external agencies.

The role requires initiative, strong written and oral communication, and experience with ERP systems. You will prepare technical reports, support strategic planning, and present findings to the Board of Directors.

Competenze

• Bachelor’s degree in public administration or related field.
• Three years of administrative and analytical experience, preferably in government.
• Strong data collection, research, and reporting skills.
• Experience with ERP systems and budget analysis.

Mansioni

• Conduct data research, collection, analysis, and reporting to internal and external stakeholders.
• Coordinate grants, budgets, and strategic planning activities.
• Develop and maintain administrative and fiscal records.
• Prepare technical reports and correspondence for Board of Directors.
• Utilize ERP system and internal tools for analysis.
• Stay informed of public administration trends.

Conoscenze

Analytical thinking

Data analysis

Policy development

Budget analysis

Executive support

Project coordination

Report writing

Stakeholder engagement

Formazione

Bachelor’s degree in public administration or related field

Strumenti

ERP system

Data analysis tools

Office software (Excel, Word)

Descrizione del lavoro

This journey-level professional classification is expected to independently perform the full range of analytical and administrative support functions in support of the District. Positions at this level perform the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

DEFINITION

Under direction, provides journey-level analytical duties and complex staff support to a District department and District-wide activities, functions and programs; coordinates, oversees, and participates in assigned areas including administration, engineering, finance, and operations; performs data research, collection, analysis, and reporting, participates in policy development and strategic planning; develops, summarizes, and maintains administrative and fiscal records; performs a variety of special projects, research studies, grant support, budget analysis, and other specialized functions; coordinates assigned activities with other departments, divisions, outside agencies, and the general public; and performs related duties, as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from the General Manager. Exercises technical and functional direction over and provides training to lower-level staff.

EXAMPLES OF TYPICAL JOB FUNCTIONS ( Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions, and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Performs a wide variety of responsible professional-level research, administrative, operational, and analytical duties in support of an assigned department or function.
• Performs data collection and tracking; consolidates, reviews for accuracy, and ensures integrity of data, analyzes and interprets data; and reports out on data and information to internal and external stakeholders; recommends more efficient methods to collect and utilize data and information.
• Administers and coordinates assigned functions or projects; participates in the development and implementation of goals, objectives, and priorities for assigned functions or programs; recommends and implements resulting policies and procedures; creates and modifies polices and procedural manuals and guidelines.
• Supports the development, implementation, and monitoring of strategic planning, financial planning, and performance measurement efforts.
• Provides assistance in resolving operational and administration issues; identifies issues and conducts research to find alternative solutions; makes and assists in the implementation of recommendations.
• Coordinates grant administration activities; researches and evaluates available grant programs, prepares, writes, reviews, and monitors grant applications; monitors grant funded projects for compliance with regulations: coordinates grant close-out and audit procedures after project completion.
• Provide complex staff support to higher‑level management staff.
• Determines analytical techniques, statistical and information gathering processes and obtains relevant data for analysis.
• Utilizes Districts Enterprise Resource Planning (ERP) system, and other internal tools, programs, and databases to conduct analysis.
• Support Information Technology staff regarding the development, implementation, and use of modern business process tools, such as AI technology, to improve efficiency and effectiveness.
• Supports budget development and budget analysis efforts; interprets and analyzes historical trends; performs forecasting and plannings efforts.
• Coordinates and confers with and responds to external stakeholders and other government agencies related to data and information requests, surveys, required reporting, and other areas of collaboration.
• Performs administrative functions in a specified area; prepares technical reports, correspondence and other written materials.
• Updates and maintains District reports and spreadsheets to effectively track data.
• Writes reports for and presents to the Board of Directors
• Assists in the development and implementation of department or District wide goals, objectives, and special projects through database management and analysis.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the fields of public administration and issues related to area of assignment.
• Performs special projects and related duties as assigned.

QUALIFICATIONS

Knowledge of:

• Principles, practices, and methods of administrative and organizational analysis.
• Methods and techniques of data collection, research, and report preparation.
• Methods of administrative, organizational, economic, and procedural analysis.
• Methods and techniques of statistical and financial analysis.
• Principles and practices of budget preparation and administration.
• Principles of business letter writing and report preparation.
• Principles, practices, and techniques of effective grant writing and administration.
• District organization, rules, policies, and procedures in assigned areas of responsibility.
• Federal, state, and local laws, codes, and regulations in assigned areas of responsibility.
• Principles and practices of record keeping.
• Modern research and analytical tools and methods
• Business arithmetic and basic financial and statistical techniques.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

ABILITY TO:

• Perform responsible and varied professional, analytical duties in providing responsible staff support.
• Participate in the development and administration of program goals, objectives, and procedures.
• Effectively provide staff leadership and work direction.
• Prepare comprehensive, clear, and concise reports.
• Perform basic mathematical calculations.
• Collect, evaluate, and interpret varied information and data.
• Maintain the confidentiality of privileged or sensitive information.
• Assist in reviewing budgetary and financial reports.
• Understand the organization and operation of the District and outside agencies as they relate to the operation of the District.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Establish and maintain a variety of filing, record‑keeping, and tracking systems.
• Understand and follow oral and written instructions.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the District with other governmental agencies; community groups; various business, professional, and regulatory organizations; and with customers and individuals, to accomplish the goals and objectives of the District
• Independently organize work, set priorities, meet critical deadlines, and follow‑up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

EDUCATION:

• Equivalent to a bachelor’s degree from an accredited four‑year college or university with major coursework in public administration, business administration, or a related field.

EXPERIENCE:

• Three (3) years of increasingly responsible administrative and analytical experience, preferably with a government agency.

LICENSES AND CERTIFICATIONS:

• Possession of, or ability to obtain, a valid California driver’s license by time of appointment.