Management Analyst I - Secretary

H4 Enterprises, LLC; Washington (District of Columbia); On-site; USD 80,000 - 105,000; Full time

Job summary

H4 Enterprises, LLC is seeking an experienced administrative specialist to support executive management with correspondence, policy guidance, and office operations.

The role involves analyzing processes, handling procurement, travel, budgeting, records, and coordinating facilities and events. Candidates must have a high school diploma, 8–10 years of admin experience, strong customer service, and a SECRET security clearance.

Qualifications

• High School diploma or equivalent required.
• 8-10 years of administrative/receptionist experience required.
• Attention to detail.
• Excellent customer service and multi-tasking.

Responsibilities

• Composes correspondence and documents for supervisor's approval and initiates work on administrative matters.
• Analyzes administrative processes and writes reports and documents with recommendations for management programs and activities.
• Performs procurement and contracting administrative functions.
• Solicits, evaluates, negotiates, administers, and analyzes administrative contracts.
• Handles travel, budgeting, records management, and other administrative duties.
• Serves as liaison with internal and external contacts and coordinates communications.
• Coordinates facilities for conferences and arranges on-site support.
• Attends meetings to plan program management strategy; prepares program reports and maintains databases; conducts audits and trains staff.
• Receives and escorts guests; answers inquiries promptly; interfaces with DOS management and high-level personnel.

Skills

Ethical Practice

Computer Skills

Detail Oriented

Organizational Skills

Customer Service

Teamwork

Initiative

Time Management

Flexible

Communication

Education

High School diploma

Tools

Microsoft Office

Job description

Summary

Duties include or are comparable to the following: based on a knowledge of the supervisor's views, composes correspondence on own initiative about administrative matters and general office policies for supervisor's approval.

Essential Functions

• Analyzes administrative processes and/or agency programs. Communicates with colleagues, agency management, and other contacts outside the agency to gather and analyze information about agency processes and and writes contracts, reports, letters and other documents with recommendations for management programs, policies and activities.
• Perform management and/or program support work, such as planning, research, analysis, correspondence control, communication, and/or special projects.
• Perform procurement and contracting administrative functions
• Solicit, evaluate, negotiate, administer, award, analyze, advise on administrative
• Handle a wide variety of administrative work, including travel, personnel administration, budgeting, procurement, property management, data entry, records management, or supplies.
• Manages and/or prepares responses to correspondence in an organization; and/or acts as a liaison or handles the communication with persons and/ or groups within and outside of the organization.
• Coordinate facilities and related arrangement s for planning conferences, assist with presentation materials, and provide on-site support.
• Attends weekly meetings to plan overall program management strategy; attends inter-agency meetings addressing program issues; processes program related documents and analyzes and produce program reports; performs miscellaneous audits; develops and maintains program databases and master files; instructs mid-level administrators and program users on procedures and policies; addresses and solves program issues/problems; produces special projects for office including electronic time and attendance, arranging travel in electronic travel system, and serving as a unit security
• Receiving and escorting guests, answering telephonic and email inquiries promptly and professionally, and interfacing with DOS management, Executive Directors and high level contractor personnel, high-ranking outside official (e.g., city or State officials, members of Congress, presidents of national unions or large national or international firms, ), in unique situations.
• Decides whether executive should be notified of important or emergency
• Acts as office manager for the executive's organization, e.g., determines when new procedures are needed for changing situations and devises and implements alternatives revises or clarifies procedures to eliminate conflict or duplication
• Identifies and resolves various problems that affect the orderly flow of work in transactions with parties outside the
• Proficient in the Microsoft Office Suite including Excel, MSWord, and PowerPoint; receives training requests and develops a training roster; assembles training materials and sets-up training room; briefs trainees on application completion and accounting information; performs one-on-one training sessions; and briefs executive directors edits training
• Performs other duties as

Competencies

• Ethical Practice
• Computer Skills
• Detail Oriented
• Organizational Skills
• Customer Service
• Teamwork
• Initiative
• Time Management
• Flexible
• Communication

Supervisory Responsibility: None required for this position

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must be able to remain in a stationary position 75% of the
• Occasionally moves about inside the office to access file cabinets, office machinery,
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Expresses or exchanges ideas by means of the spoken Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Frequently moves standard office equipment up to 25 pounds.
• Must be able to work indoor conditions 90% of the

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening and weekend hours required, as required by business need.

Travel

Travel is primarily local during the business day, although some out of the area travel and overnight may be expected.

Qualifications/Skills

• High School diploma or equivalent required
• 8-10 years of administrative/receptionist experience required
• Attention to detail
• Excellent customer service and multi-tasking

Additional Eligibility Qualifications

Security Clearance

Must possess and maintain a SECRET security clearance.