Management Analyst (County Fire)

San Bernardino County Fire Department; San Bernardino (CA); On-site; USD 65,000 - 105,000; Full time

Job summary

The San Bernardino County Fire Protection District is seeking a Management Analyst to perform complex financial data collection and analysis to support management in developing business operations and strategies to improve County Fire safety services.

The role focuses on grant management and incident reimbursement, tracking and processing financial claims, ensuring accurate documentation and reporting, and liaising with state, federal, and local agencies on reimbursement requirements and audit

Qualifications

• Bachelor's degree required in public or business administration, healthcare administration, HR, emergency management statistics, finance or accounting.
• 2–3 years of progressive professional experience in incident reimbursement, grant management, procurement, or financial compliance.
• Experience developing, administering, or monitoring grants is preferred.
• Experience with financial studies, data analysis, or statistical analysis is desirable.

Responsibilities

• Prepare, submit, and track grant applications with budgets, cost justifications, and supporting documentation.
• Prepare and analyze budgets and cost allocations.
• Apply resource utilization and fiscal control procedures.
• Prepare and review federal/state/non-profit grant proposals; liaise with agencies on fund requirements; monitor grants for compliance and reporting.
• Analyze proposed legislation and its impact on operations and costs.
• Oversee the Fire District’s incident reimbursement tracking system.

Skills

Incident reimbursement

Grants management

Financial analysis

Budgeting

Auditing

Compliance

Education

Bachelor's degree in public/business administration, healthcare administration, HR, emergency management statistics, finance or accounting

Tools

Microsoft Excel

Grant management systems

Job description

The Job

The San Bernardino County Fire Protection District is recruiting for a Management Analyst to perform complex financial data collection and analysis to assist management in developing business operations and strategies to achieve overall business goals and continuous improvement in County Fire safety services throughout the County.

The current vacancy will focus on grant management and incident reimbursement. The incumbent will be responsible for tracking, validating, and processing financial claims related to incidents and grants, ensuring costs are accurately documented, reimbursed, and reported in accordance with applicable policies, regulations, and requirements. The position will also serve as a liaison with state, federal, and local agencies regarding reimbursement requirements, documentation standards, compliance, and audit requests. This recruitment may be used to fill future vacancies as they occur throughout County Fire.

Additional duties may include:

• Preparing, submitting, and tracking grant applications, including developing budgets, cost justifications, narratives, and supporting documentation necessary to secure and administer funding.


• Preparing and analyzing budgets and cost allocations.


• Applying resource utilization and fiscal control procedures.


• Preparing and reviewing federal, state, and/or non-profit grant application proposals; assisting groups or departments in developing grant proposals; interfaces with governmental groups regarding requirements for obtaining funds; monitoring implemented grants to verify compliance with operating and administrative objectives; and preparing and reviewing grant reports.


• Analyzing proposed and existing legislation and interpreting implications on operations and cost to organization affected.


• Oversees the Fire District’s incident reimbursement tracking system.

For more detailed information, refer to the Management Analyst job description.

Excellent Benefits

To review job-specific benefits, refer to: Summary of Benefits and Memorandum of Understanding (MOU).

Conditions of Employment

Pre-Employment Process: A successful background check is required prior to assignment.

Travel: Travel throughout the County may be required and employees will be required to make provisions for such transportation.

At-Will Status: This is an exempt position. Individuals in the Exempt group are Unclassified, do not attain regular status, and serve at the pleasure of the appointing authority.

Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

Desired Qualifications

Education: A Bachelor's degree from an accredited college or university in public or business administration, healthcare administration, human resources, emergency management statistics, finance or accounting, or other relevant field of study.

EXPERIENCE:

• Option 1: Two (2) years of progressively responsible professional experience performing duties related to incident reimbursement, grant management, procurement, or financial compliance, including responsibility for developing, administering, or monitoring grants.


• Option 2: Three (3) years of professional level administrative experience primarily performing analytical duties in a combination of areas that include: budget/fiscal management, budgetary forecasting, financial analysis and/or accounting. Experience must include conducting financial studies, data analysis, or statistical analysis

Applicants with an equivalent combination of education and experience commensurate with the responsibilities of the position may be considered.

The ideal candidate will have experience in incident reimbursement, grants management, financial analysis, budgeting, auditing, and compliance, with strong proficiency in Microsoft Excel and grant management systems. Knowledge of MARS, procurement processes, and applicable federal, state, and local requirements is highly desirable. At least one (1) year of experience in a supervisory or management role is highly desirable. Experience in Fire/EMS, emergency communications, or local government is desirable.