Management Analyst (County Fire)

San Bernardino County Fire; San Bernardino (CA); Hybrid; USD 70,000 - 100,000; Full time

Job summary

San Bernardino County Fire Protection District is seeking a Management Analyst to perform complex financial data collection and analysis to assist management in developing business operations and strategies to enhance County Fire safety services.

The role will focus on grant management and incident reimbursement, tracking, validating, and processing financial claims, and liaising with state, federal, and local agencies to ensure compliance and reporting.

Qualifications

• Bachelor's degree in a relevant field as specified.
• Two years of professional experience in incident reimbursement, grant management, procurement, or financial compliance.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Prepare, submit, and track grant applications, including budgets, cost justifications, narratives, and supporting documentation necessary to secure and administer funding.
• Prepare and analyze budgets and cost allocations.
• Apply resource utilization and fiscal control procedures.
• Prepare and review grant proposals; monitor compliance and reporting; interface with governmental groups regarding funding requirements.
• Monitor reimbursement requirements and audit requests with federal, state, and local agencies.
• Oversee the incident reimbursement tracking system.

Education

Bachelor's degree in public or business administration, healthcare administration, human resources, emergency management statistics, finance or accounting, or other relevant field of study

Job description

San Bernardino County Fire Protection District is recruiting for a Management Analyst to perform complex financial data collection and analysis to assist management in developing business operations and strategies to achieve overall business goals and continuous improvement in County Fire safety services throughout the County.

The current vacancy will focus on grant management and incident reimbursement. The incumbent will be responsible for tracking, validating, and processing financial claims related to incidents and grants, ensuring costs are accurately documented, reimbursed, and reported in accordance with applicable policies, regulations, and requirements. The position will also serve as a liaison with state, federal, and local agencies regarding reimbursement requirements, documentation standards, compliance, and audit requests. This recruitment may be used to fill future vacancies as they occur throughout County Fire.

• Preparing, submitting, and tracking grant applications, including developing budgets, cost justifications, narratives, and supporting documentation necessary to secure and administer funding.
• Preparing and analyzing budgets and cost allocations.
• Applying resource utilization and fiscal control procedures.
• Preparing and reviewing federal, state, and/or non-profit grant application proposals; assisting groups or departments in developing grant proposals; interfaces with governmental groups regarding requirements for obtaining funds; monitoring implemented grants to verify compliance with operating and administrative objectives; and preparing and reviewing grant reports.
• Analyzing proposed and existing legislation and interpreting implications on operations and cost to organization affected.
• Oversees the Fire District’s incident reimbursement tracking system.

EXCELLENT BENEFITS

To review job-specific benefits, refer to: Summary ofBenefits and the Special Districts & Fire District Compensation Plan.

CONDITIONS OF EMPLOYMENT

• Pre-Employment Process: A successful background check is required prior to assignment.
• Travel: Travel throughout the County may be required and employees will be required to make provisions for such transportation.
• At-Will Status: This is an exempt position. Individuals in the Exempt group are Unclassified, do not attain regular status, and serve at the pleasure of the appointing authority.
• Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

EDUCATION AND EXPERIENCE

• Education: A Bachelor's degree from an accredited college or university in public or business administration, healthcare administration, human resources, emergency management statistics, finance or accounting, or other relevant field of study.
• Experience: Option 1: Two (2) years of progressively responsible professional experience performing duties related to incident reimbursement, grant management, procurement, or financial compliance, including responsibility for developing, administering, or monitoring grants.
• Experience: Option 2: Three (3) years of professional level administrative experience primarily performing analytical duties in a combination of areas that include: budget/fiscal management, budgetary forecasting, financial analysis and/or accounting. Experience must include conducting financial studies, data analysis, or statistical analysis.

Applicants with an equivalent combination of education and experience commensurate with the responsibilities of the position may be considered.

The ideal candidate will have experience in incident reimbursement, grants management, financial analysis, budgeting, auditing, and compliance, with strong proficiency in Microsoft Excel and grant management systems. Knowledge of MARS, procurement processes, and applicable federal, state, and local requirements is highly desirable. At least one (1) year of experience in a supervisory or management role is highly desirable. Experience in Fire/EMS, emergency communications, or local government is desirable.

EQUAL EMPLOYMENT OPPORTUNITY

Equal Employment Opportunity (EEO)/ Americans with Disabilities Act (ADA): San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.

ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form (PDF) within one week of a recruitment filing deadline.

VETERANS’ PREFERENCE

Veterans’ Preference: Eligible veterans and their spouses or widows/widowers who are not current County employees may receive additional Veterans' Preference points. For details and instructions on how to request these points, please refer to the Veterans' Preference Policy.

For more important details, review the Applicant Information and County Employment Process.