Management Analyst —AI Cross-Functional Team Support

Aptive; United States; Remote; USD 70,000 - 110,000; Full time

Job summary

Aptive Resources is seeking a Management Analyst to support the VA ORD ISRM team on AI governance, policy development, and staff training. The role emphasizes translating discussions into practical training materials and guidance for field staff while tracking progress toward AI adoption goals.

The position is full-time and fully remote, requiring strong organizational skills, familiarity with AI/LLM tools, and the ability to work independently in a nationwide U.S. setting.

Qualifications

• Bachelor's degree in business administration, public administration, organizational development, or a related field.
• 4+ years of experience conducting organizational studies, gap analyses, or program effectiveness assessments.
• Experience with LLMs, digital health and artificial intelligence tools.
• Experience developing training materials, guidance documents, or process improvement recommendations.
• Proficiency with Microsoft Office tools, including Excel, Teams, and SharePoint.
• Strong organizational and communication skills.
• Ability to work independently in a remote environment.
• Ability to obtain and maintain a public trust clearance.
• Legal authorization to work in the U.S.

Responsibilities

• Participate in ISRM's AI cross-functional team standing meetings and help track progress against the team's core goals.
• Provide recommendations to support development, review, and finalization of policies and procedures governing responsible AI use, currently under review by the team.
• Help identify and evaluate opportunities to use AI tools to reduce or streamline staff workload across ISRM's field-based programs.
• Deliver or support delivery of education and training materials to help employees and field-based staff use VA-provided AI tools responsibly and efficiently, coordinating with other trainers or subject matter experts as needed.
• Track and report on progress toward the AI cross-functional team's goals, including policy status, workload-reduction initiatives, and training completion/adoption.
• Conduct organizational studies assessing ISRM's current policies, position/performance plans, and workforce processes, and identify gaps relative to AI-integration and modernization goals.
• Support harmonization and modernization of ISRM policy/position and performance plans as they relate to AI adoption.
• Conduct surveys, focus groups, and other data collection techniques to assess customer and staff experience with ISRM services and AI adoption efforts.

Skills

Organizational analysis

Training material creation

Communication skills

Independent work

Education

Bachelor's degree in business/public/organizational development

Tools

Microsoft Excel

Microsoft Teams

SharePoint

Job description

Job Summary

Management Analyst —AI Cross-Functional Team Support

Job Summary:

Aptive Resources is seeking a Management Analyst to support the Investigators, Scientific Review, and Management (ISRM) team within the Department of Veterans Affairs (VA) Office of Research and Development (ORD) under the Field Enterprise Research Support Services (FERSS) contract.

This role supports ISRM's artificial intelligence (AI) cross-functional team, which is charged with (1) developing and finalizing policies and procedures governing responsible AI use; (2) identifying opportunities to use AI to alleviate staff workload; and (3) educating and training ISRM staff to use VA-provided AI tools responsibly and efficiently. The position participates in the team's standing meetings, helps track progress against these three goals, and supports staff education and training efforts — either delivering training directly or coordinating with others who deliver it.

The successful candidate will demonstrate solid organizational-analysis skills, familiarity with AI/ large language models (LLM) tools, and the ability to help translate team discussions into practical training materials, guidance documents, and process updates for a field-based audience.

This is a full-time (40 hours/week), 100% remote position.

Primary Responsibilities

• Participate in ISRM's AI cross-functional team standing meetings and help track progress against the team's core goals.
• Provide recommendations to support development, review, and finalization of policies and procedures governing responsible AI use, currently under review by the team.
• Help identify and evaluate opportunities to use AI tools to reduce or streamline staff workload across ISRM's field-based programs.
• Deliver or support delivery of education and training materials to help employees and field-based staff use VA-provided AI tools responsibly and efficiently, coordinating with other trainers or subject matter experts as needed.
• Track and report on progress toward the AI cross-functional team's goals, including policy status, workload-reduction initiatives, and training completion/adoption.
• Conduct organizational studies assessing ISRM's current policies, position/performance plans, and workforce processes, and identify gaps relative to AI-integration and modernization goals.
• Support harmonization and modernization of ISRM policy/position and performance plans as they relate to AI adoption.
• Conduct surveys, focus groups, and other data collection techniques to assess customer and staff experience with ISRM services and AI adoption efforts.

Minimum Qualifications

• Bachelor's degree in business administration, public administration, organizational development, or a related field.
• 4+ years of experience conducting organizational studies, gap analyses, or program effectiveness assessments.
• Experience with LLMs, digital health and artificial intelligence tools.
• Experience developing training materials, guidance documents, or process improvement recommendations.
• Proficiency with Microsoft Office tools, including Excel, Teams, and SharePoint.
• Strong organizational and communication skills.
• Ability to work independently in a remote environment.
• Ability to obtain and maintain a public trust clearance.
• Legal authorization to work in the U.S.

Desired Qualifications

• Experience supporting or participating in cross-functional teams or working groups.
• Experience delivering or supporting staff training/education sessions.
• Experience conducting surveys, focus groups, or similar data collection methods.
• Experience working in a federal, VA, or large healthcare system environment.
• Strong facilitation and stakeholder communication skills.

About Aptive

About Aptive. Aptive partners with federal agencies to achieve their missions through improved performance, streamlined operations and enhanced service delivery. Based in Alexandria, Virginia, we support more than a dozen agencies including Veterans Affairs, Transportation, Defense, Homeland Security and the National Science Foundation. We specialize in applying technology, creativity and human-centered services to optimize mission delivery and improve experiences for millions of people who count on government services every day. Founded: 2012. Employees: 300+ nationwide.

EEO Statement

Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class. Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply. About Aptive: Aptive partners with federal agencies to achieve their missions through improved performance, streamlined operations and enhanced service delivery. Based in Alexandria, Virginia, we support more than a dozen agencies including Veterans Affairs, Transportation, Defense, Homeland Security and the National Science Foundation. We specialize in applying technology, creativity and human-centered services to optimize mission delivery and improve experiences for millions of people who count on government services every day. Founded: 2012. Employees: 300+ nationwide.