MANAGEMENT ANALYST 4

State of Arizona; Prescott (AZ); Remote; USD 62,000 - 73,000; Full time

Job summary

A state governmental agency in Arizona is looking for a Management Analyst 4 to oversee maintenance operations and administrative assistants. This role involves budget management, data analysis, and ensuring compliance with procurement contracts. The ideal candidate should possess strong problem-solving skills and a bachelor's degree in public administration or a related field. This position may allow for remote work based on departmental needs.

Benefits

Health and dental insurance

Paid parental leave

Retirement plan

Qualifications

• Supervise and evaluate work of others effectively.
• In-depth expertise of procurement, budget and contract management.
• Identify and analyze organizational problems and determine solutions.

Responsibilities

• Oversee and analyze maintenance and operational data.
• Manage projects related to the Maintenance Management System.
• Act as contact for procurement contracts and ensure compliance.

Skills

Procurement expertise

Budget management

Data analysis

Effective communication

Problem-solving

Education

Bachelor's degree in public administration or related field

Tools

Google Office Suite

HRIS

Job description

Overview

DEPT OF TRANSPORTATION Be a part of an innovative and collaborative team driving a safer transportation system for Arizona.

MANAGEMENT ANALYST 4. Job Location: 5323-NORTHWEST DISTRICT MAINTENANCE, 1109 Commerce Dr., Prescott, AZ 86305.

Posting Details: Salary: 62,364.54-72,364.54; Anticipated Salary: $67,364.54; Grade: 21; Closing Date: October 26, 2025.

Job Summary: Responsible for supervising Maintenance Administrative Assistants. Perform tasks including dissemination of projects, budget allocation, material purchase orders, purchase order tracking, database entries and collaboration with the maintenance staff for planning, funding and contracting of pavement surface treatment projects. Act as the contact for general procurement contracts and the Maintenance Management System. Tracks and develops District performance measures and metrics, assesses methods of best capturing data to depict ongoing improvements within the District. Documents findings accordingly. Gather information to define needs; plan and conduct analysis; study special administrative problems; confer with agency staff and outside entities. Manage Facilities project requests for the District.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties

Oversee office analyst duties including tracking and developing District measurements and metrics, assessing methods for capturing data to depict ongoing improvements within the District, and maintain and monitor budget for all maintenance and operational units within the District. Perform reporting and management of District assets. Analyze maintenance and operational data and prepare reports, recommendations, background information and propose solutions. Review technical problems and develop processes/recommendations for resolution. Prepare project-related documentation ensuring conformance with applicable laws, rules, regulations and standards. Manage, instruct and guide Maintenance Administrative Assistants. Provide routine coaching and yearly evaluations. Act as the Safety Coordinator, organizing and tracking safety meetings and records, assisting with scheduling, gathering data from unit safety representatives, advocating for safety needs and classes, coordinating annual fire marshal inspections and fire extinguisher inspections, reviewing safety plans, assisting with audits and taking part in accident review boards.

Knowledge, Skills & Abilities (KSAs)

KNOWLEDGE OF:

• Principles and practices of public administration with emphasis on effective planning, organization and management.
• Contemporary business methods, procedures, and practices.
• Principles and techniques of automated information systems analysis, design, modification, and implementation.
• Principles research methods and reporting techniques used in administrative studies.
• Operational/programmatic structures, applicable legislation, rules, regulations, standards, policies, procedures, resources and priorities.
• Continuous Improvement or LEAN principles.

SKILLS IN:

• In-depth expertise of procurement, budget and contract management with emphasis on safety policies, processes and regulations.
• Provide reports identifying trends for efficiencies and accuracy of all contracts and budget management.
• Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

ABILITY TO:

• Identify and analyze organizational and/or procedural problems and determine effective solutions.
• Express ideas and information clearly and concisely, both orally and in writing.
• Establish and maintain effective cooperative relationships as necessary to conduct work.
• Supervise and evaluate work of others.

Selective Preference(s)

Knowledge of Google Office Suite, PECOS, MMS, HRIS, OR FAST applications. Advanced spreadsheet experience preferred.

Pre-Employment Requirements

VALID DRIVER'S LICENSE - This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks; must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave—Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement

Mandatory participation in the Arizona Retirement System (ASRS) is required.

Contact

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at [e-mail] or phone at [phone] option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation by calling [phone] option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.