Management Analyst

AEVEX Aerospace; Poway (CA); On-site; USD 89,000 - 98,000; Full time

Job summary

AEVEX Aerospace is seeking an organized individual for an administrative position supporting a Government MQ-9 detachment office. This role encompasses a variety of administrative tasks, ensuring compliance and proper record-keeping for military personnel, with additional responsibilities in training management and personnel coordination. A Bachelor’s degree is preferred alongside extensive administrative experience, specifically within a defense context.

Benefits

401(k)-retirement plan

Comprehensive Medical, Dental, Vision, Disability and Life insurance

Professional development funds

Employee Assistance Plan (EAP)

Qualifications

• Ten years prior experience in supporting a senior executive or team.
• Five years of which are in the DoD.
• Front office administrative experience.

Responsibilities

• Provide administrative assistance in managing personnel processing.
• Coordinate with the Unit Deployment Manager for military personnel.
• Manage Education Training Management System (ETMS) requirements.

Skills

Computer skills

Verbal and written communication skills

Detail-oriented

Interpersonal skills

Education

High school diploma or GED, Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Performs a wide variety of administrative tasks in support of a Government MQ-9 detachment office.Detachment 3 is looking for a well-organized candidate who will manage tasking/suspense from multipledepartments, including but not limited to higher Chain of Command, leadership division office, andEdwards AFB.

Essential Functions

• Provide administrative assistance in the management and processing of all personnel in and outprocessing, initialization of each individual record, and tracking of records including but not limitedto enlisted evaluation reports, officer evaluation reports, mandatory training, deploymentpreparation, promotion tests, and Physical Training (PT) tests.
• Creates and maintains rosters for all personnel.
• Assist the Unit Deployment Manager (UDM) for all Det 3 military personnel, including but notlimited to, coordinating with the Edwards AFB Personnel Readiness section on mobility trainingand all deployment requirements set out by the Directorate Aerospace Expeditionary Force(AEF).
• Assist the Government in performing/coordinating drug testing administrative activities for the Det3 military and civilian personnel, including notification and paperwork accomplishment for thosetesting IAW AFI 44-120 Military Drug Demand Reduction Program.
• Manage the Education Training Management System (ETMS) requirements for all military andcivilian personnel in Det 3, including, but not limited to, coordinating with the home office andDirectorate training manager to ensure training suspense(s) are met, progress is monitored, and100% compliance is achieved.
• Assist the Government in monitoring and providing updates regarding unit leave balances for Det3 personnel, provide validation support, and monitor the Leave Web. Coordinate with the financeand accounting office for the unit compliance inspection on leave monitoring.
• Assist the Government in monitoring the personnel records of military and civilian personnel andprovide recommendations relating to issues, concerns, and next steps to the Government forconsideration.
• Facilitate the Newcomer Orientation briefings for Det 3 by providing advisory and draftdocumentation support for the AFLCMC/WIIQ organizational briefing, and by coordinating andorganizing the presentation for the newcomers.
• Monitor the weekly senior staff meeting and operations staff meeting and providerecommendations for updates to the AFLCMC/WII Program Integration Branch.
• Coordinate VIP visitors by planning, organizing, and coordinating the itinerary, including but notlimited to the briefing and familiarization tour for both General Atomics and the Det 3 operatinglocation.
• Provide advisory and draft documentation support for the Medium Altitude UAS Division ProgramManagement Reviews and Executive Management Reviews by coordinating with the leadershipdivision office and General Atomics location, agenda, briefings, and other support functionsassociated with the reviews.

Standard Essential Functions

• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
• Responsible for exhibiting professional behavior with both internal and external businessassociates that reflects positively on the company and is consistent with the company's policiesand practices.
• Embodies AEVEX’s cultural values and aligns daily actions with department goals and companyculture.

Qualifications and Competencies

• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, andExcel).
• Verbal and written communication skills.
• Detail-oriented, the ability to prioritize and meet deadlines.
• High level of integrity and customer service.
• Interpersonal skills with an ability to build collaborative relationships.

Education / Certifications

• At least a High school diploma or GED, Bachelor’s degree preferred

Experience

• Ten years prior experience in supporting a senior executive or team, five years of which are in theDoD.
• Front office administrative experience.
• Performs work under minimal supervision possessing comprehensive knowledge of subjectmatter.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee tosuccessfully perform the essential functions of this job. Reasonable accommodations may be made to enableindividuals with disabilities to perform the essential functions. While performing the duties the employee is:

Frequently required to sit, and to reach to use computers and other office equipment

Frequently required repetitive movements of wrists, hands, and/or fingers

For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the workday, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.

Security Clearance

• Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.

AEVEX provides a reasonable range of compensation. Actual compensation is influenced by an array of factors including, but not limited to, skill set, level of experience, and specific location. The range of starting pay for this position is for the listed location only.

Salary Range

$89,000 - $98,000 USD

About AEVEX Aerospace

AEVEX Aerospace, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits.

AEVEX Aerospace is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.

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