Management Analyst

Desert Recreation District; Indio (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

A public recreation agency in California is seeking a qualified individual to manage fundraising initiatives, coordinate community activities, and provide professional assistance to management staff. The ideal candidate will have a bachelor's degree in a related field and four years of experience in public relations. This role includes preparing reports, conducting research, and developing marketing strategies, offering a dynamic work environment with community engagement.

Qualifications

• Knowledge of community demographics and media relations.
• Experience in community or public relations.
• Ability to prepare clear reports and correspondence.

Responsibilities

• Develop and manage fundraising initiatives.
• Assist in preparing board and committee reports.
• Coordinate and implement major events for the District.

Skills

Fundraising principles

Financial systems knowledge

Public speaking

Research and data analysis

Education

Bachelor's degree in marketing, public relations, or related field

Tools

Standard office equipment

Computers and software programs

Job description

Click Here to view the recruitment brochure. DEFINITION: Under administrative direction, organizes and implements comprehensive programs for District Departments and Boards; serves as a District liaison to various groups; develops outreach programs that enhance support of external resources needs of the District; coordinates community-based activities, which may include fundraising; provides professional assistance to management staff; and performs related work as required. Assist management in performing a wide variety of staff functions, including the analysis of various operations and procedures, preparation of board and committee agenda reports and budgets and to present findings either orally or in writing.

SUPERVISION RECEIVED AND EXERCISED: Receives administrative direction from the Assistant General Manager. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS: This classification is responsible for independently performing professional duties in support of District programs. Incumbents regularly works on tasks which are varied and complex, requiring considerable discretion and independent judgment. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to support the programs. Work is generally reviewed upon completion for soundness, appropriateness and conformity to policy and requirements.

Examples Of Typical Job Functions (illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Participates in the daily functions, operations, programs, services, and activities of the Desert Recreation District; may assist with the creation, development, and implementation of a broad range of initiatives including fundraising strategies and efforts to solicit and acquire monetary gifts.
• Prepares a variety of correspondence, agendas, reports, procedures, policies, and other written materials.
• Prepares written materials to donors and donor prospects, including gift illustrations, recognition/acknowledgement materials, appeal letters and any other communication to support District activities and programs.
• Researches and analyzes data for complex projects that may cross departments and/or service agencies.
• Responsible for conducting the full range of activities required to prepare, submit, and manage grant proposals to State, Federal and private agencies.
• Assists in developing, implementing, and monitoring projects; recommends the allocation of resources to accomplish project goals and objectives; monitors and tracks various funding sources including state and federal grants.
• Schedules, coordinates, and implements major events sponsored by the District and its various Boards.
• Develops concepts and writes scripts, invitations, programs, and various other materials appropriate for District events; assists District management and staff in the development, coordination, implementation, and participation of such events.
• Coordinates content development for the District’s various websites to promote District Departments and Board’s public image.
• Prepares business documents and reports; researches, compiles, and organizes information and data for specialized reports; and presents report findings.
• Serves as the lead for grant opportunities which include, grant research, written application development, conducting internal administrative reviews of grant proposals, and completing fiscal and programmatic grant reports in a timely manner.
• Creates and organizes program records and files.
• Observes and complies with District and mandated safety rules, regulations, and protocols.
• Performs other duties as assigned.

Qualifications Knowledge of:

• Principles and practices of fundraising, including donor identification, cultivation, solicitation, and stewardship.
• Principles and practices of automated financial systems; grant and fund accounting.
• Applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.
• District and Foundation guidelines and policies.
• Principles and practices of special District board functions, including agenda preparation, minute- taking, and preparation, and associated posting requirements related to public meetings.
• Communication principles and practices including the use of social media.
• Strategies for fundraising program development and implementation.
• Community demographics.
• Community and media relations principles.
• Principles of public speaking.
• Methods and techniques of preparing business correspondence and reports.
• Principles and procedures of record keeping.
• District and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability To

• Provide professional support to achieve District goals and objectives.
• Conduct research to identify fundraising constituencies and prospects.
• Examine and verify financial documents, reports, and transactions; prepare a variety of financial statements, reports and analysis, post, balance, and reconcile financial data, perform mathematical calculations quickly and accurately.
• Coordinate program activities with external service providers and media outlets.
• Develop effective marketing strategies.
• Design, prepare and distribute program and event publications and marketing materials.
• Understand, interpret, explain, and apply all applicable laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Prepare and present clear and concise reports, correspondence, presentations, and other written materials.
• Maintain accurate records and files.
• Effectively represent the District in meetings with community and business leaders, and current or potential donors.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy, and procedural, guidelines.
• Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education And Experience Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Education: Equivalent to a bachelor’s degree from an accredited college or university with major coursework in marketing, public relations, business or public administration, or a related field.

Experience: Four (4) years of increasingly responsible experience in community or public relations.

Licenses And Certifications

• Possession of a valid California Driver’s License, to be maintained throughout employment.

PHYSICAL DEMANDS

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

When working in an external environment, position requires sitting, standing, walking on slippery surfaces, reaching, twisting, turning, kneeling, bending, stopping, squatting, crouching, grasping, and making repetitive hand movements in the performance of daily duties. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 25 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

Work Environment Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, dust, and air contaminants. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.