Management/Administrative Assistant (Secret Clearance)

Life Cycle Engineering; Philadelphia (Philadelphia County); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

ESOP

Company matched 401(k)

Medical/Dental/Vision insurance

Paid vacation & holidays

Professional development

Flexible schedules

Casual dress code

Job summary

Life Cycle Engineering in Philadelphia, PA seeks a motivated Management Assistant to support NSWCPD programs. You'll work with the program manager and technical leads to ensure non-technical deliverables are completed on time weekly and monthly.

You will handle budgeting, funds acceptance, expenditure tracking, and reporting to keep funded programs on time, on budget, and profitable per contract specs. DoD security clearance required; US citizenship required.

Qualifications

• US citizen with current DoD security clearance or able to obtain one.
• Bachelor's degree in Business, Accounting, Finance, or related field.
• 1–3 years of program support experience with financial understanding.
• Intermediate Excel (financial and logical formulas), Word, and PowerPoint.
• Strong attention to detail and ability to work independently.
• Excellent verbal, written, and grammatical communication; able to learn from engineering staff.

Responsibilities

• Develop and maintain program financial databases.
• Create and improve task/financial tracking tools in Excel for the Program Manager.
• Monitor financial progress and adjust while communicating with stakeholders.
• Report on financials and forecast funding in line with contracts.
• Prepare and schedule presentations and reports; support meetings.
• Provide budgeting support and develop earned value analysis and metrics.
• Use dashboards and data manipulation in Excel to support analysis.
• Track expenditures (labor, overtime, travel) and identify spending trends.

Skills

Budgeting

Financial reporting

Attention to detail

Independent work

Verbal and written communication

Time management

Education

Bachelor's degree in Business

Accounting or Finance degree

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Join Life Cycle Engineering. Lead with purpose. Own the outcome. Do the right thing the right way.

Why Choose LCE?

Employee Ownership (ESOP): Build financial stake in your work. Our 100% employee-owned model directly connects your contributions to company performance and long-term wealth creation.

Award-Winning Culture: Join an organization repeatedly recognized as a "Best Place to Work" driven by integrity, mutual respect, and a supportive team environment.

Impactful Mission: Support defense operations, waterfront engineering, cyber infrastructure, and asset reliability programs that keep fleets and operations mission ready.

Management Assistant (Philadelphia, PA)

As a Management Assistant, you'll use your people skills, organizational skills, and can-do personality in support of a Naval Surface Warfare Center Philadelphia Division (NSWCPD) program. Working directly with the program manager and technical project leads, you will ensure that all required non-technical deliverables are completed on time on a weekly and monthly basis.

Once assigned to a program, you will provide financial support in the areas of budgeting, funds acceptance, expenditure tracking, and reporting to ensure that funded programs are delivered on-time, on-budget, and profits are maximized based on contract specifications. This position is contingent upon funding.

Clearance Requirement

• Must be a US citizen with a current active DoD security clearance or be able to obtain one

Essential Functions and Responsibilities

• Developing and maintaining program/project financial databases
• Help create and improve existing task/financial tracking tools in Excel to support the Program Manager
• Monitor program financial progress and make adjustments as needed while maintaining stakeholder communication, updates, and schedule impacts
• Working with program managers to accurately report on financials and develop forecasting and execution of funds received
• Assist in planning, developing, and updating presentations/reports & facilitating meetings
• Provide financial and budgeting support; as well as develop earned value analysis and metrics
• Use of dashboards and data manipulation in excel to support analysis of efforts
• Collect, track, monitor, and report on program expenditures (labor, over time, travel, etc.)
• Create metrics to identify spending trends in order to proactively manage funding
• Track contract and material expenditures in accordance with program schedules
• Assist technical leads with meeting preparation and scheduling

Required Education, Skills, and Experience

• Must be a US citizen with a current active DoD security clearance or be able to obtain one
• Bachelor's degree in Business, Accounting, Finance, or related field preferred
• 1-3 years of relevant experience related to program support with financial understanding (Experience with DoD preferred but not required)
• Intermediate experience in Microsoft Excel (Financial and Logical formulas), Word, and PowerPoint
• Strong attention to detail
• Ability to work independently
• Superior verbal, grammatical, and written communication skills
• Ability to work effectively with and learn from engineering technical staff
• Ability to multi-task and demonstrate effective time management skills
• Ability to handle a high volume of work with accuracy and efficiency

Physical Demands and Expectations

• Regular physical activity to include walking, climbing stairs, bending, stooping, reaching, lifting (up to 15 pounds), and standing; occasional prolonged sitting
• Ability to speak, read, hear and write, with or without assistance
• Ability to use phone and computer systems, copier, fax and other office equipment

This position description re present s a summary of the major components and requirements of the outlined job. Other duties and responsibilities may be assigned or required as business needs dictate. Questions regarding this description should immediately be addressed to the department manager or to Human Resources.

Benefits

• Affordable Medical/Dental/Vision Plans for employees and their families
• Free Employee Life and Disability Insurance, with supplemental coverage options available
• Health Savings Account and Flexible Savings Account options
• Company matched 401(k) & company-funded Employee Stock Ownership Program (ESOP)
• Paid Vacation, Holiday, Sick Leave
• Continuing Education and Professional Development programs at all levels
• Flexible Schedules and Relaxed Dress Code
• Employer-sponsored events, social collaboration, and open communication
• Free access to an extensive online training library, including certification prep
• Bonus Program for outstanding contributions, Employee Referral Program, numerous Recognition Opportunities, and more

*Benefits may vary by business unit and location.

http://www.lce.com/Employee_Benefits_358.html

Life Cycle Engineering (LCE) and Equal Opportunity

Life Cycle Engineering (LCE) shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that LCE take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, and because of or on the basis of pregnancy, childbirth, or related medical conditions, including, but not limited to lactation, and any other status protected by applicable state law. In addition, LCE will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. LCE shall also abide by the requirements of 29 CFR Part 471, Appendix A.

This position description represents a summary of the major components and requirements of the outlined position. Other responsibilities may be assigned or required as business needs dictate. Questions regarding this description should be addressed to the hiring authority or to Human Resources.

Benefit Offerings

• Company funded Employee Stock Ownership Plan (ESOP) & company matched 401(k)
• Comprehensive medical, dental, and vision insurance
• Free life and disability insurance with supplemental coverage options
• Health Savings Account (HSA), Flexible Spending Plan, & Lifestyle Spending Account
• Employee Assistance Program (EAP)
• Paid vacation, holiday, and sick leave
• Flexible schedules, casual work environment, and relaxed dress code
• Continuing education and professional development programs at all levels
• Free access to online training library including certification preparation
• Bonus program, employee referral program, monetary recognition opportunities, and more...

Benefits may vary based on employment status, business unit, and location.

Life Cycle Engineering (LCE) is an equal opportunity employer and makes all employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, genetic information, application for or service in the military, or status as a disabled veteran or veteran, because of or on the basis of pregnancy, childbirth, or related medical conditions, including, but not limited to lactation, and any other status protected by applicable state or federal law.

Mission

Our mission is to enable people and organizations to achieve their full potential.

As a professional services organization, our mission is focused on our clients' people and organizations. It is our company's cornerstone belief that we will not lead the industry in assisting our clients unless we excel at helping our own people and teams reach their full potential.

Culture

Our corporate culture encourages personal and professional growth because

LCE's success depends on the talent, innovation, professionalism, and commitment of its employees.

LCE is a strengths-based organization focused on turning individual talents into strengths and then turning individual strengths into organizational performance that supports our clients' success.