Managed Care Coordinator, ObGyn

Beth Israel Lahey Health; Boston (MA); Hybrid; USD 32,000 - 41,000; Full time

Job summary

Beth Israel Lahey Health's Managed Care Coordinator role offers a hybrid work model with on-site two days a week in Boston and flexible remote work the rest. The position promotes collaboration with physicians, patients and staff to coordinate referrals and authorizations for multiple payers, while ensuring compliance with contractual rules.

The anticipated schedule is 8am-4:30pm, with duties including patient education about the referral process, data entry into Excel, and generating routine

Qualifications

• High School diploma or GED required; Associate’s degree preferred.
• 1-3 years related work experience required.
• Experience with computer systems including web-based applications and Microsoft Office (Outlook, Word, Excel, PowerPoint or Access) preferred.

Responsibilities

• Collaborates with referring physicians, patients and support staff to request, obtain, record, and attach primary and/or specialty care managed care referral and authorization requests for multiple managed care insurance payers for a high volume of patients.
• Utilizes electronic technologies to initiate, request, and procure a high volume of referral and authorizations for multiple managed care payers.
• Educates patients about the referral process, programs offered, and services provided at BIDMC and affiliated CareGroup institutions.
• Communicates with managed care payers to resolve patient referral management issues. Coordinates referrals with hospital’s discharge planner and registration and pre-certification admitting department as required by the insurance company.
• Provides referral management training and oversight to department new hires. Serves as a managed care resource for the unit.
• Runs daily, weekly, and monthly statistical referral management and booking reports; enters data obtained from the reports into Excel spreadsheets.
• Coordinates daily with the Referral Specialist and the support staff team in running referral management reports and enters information daily; collaborates on negative indicators to improve outcomes.

Skills

Written Communications

Oral Communications

Team Work

Customer Service

Problem Solving

Decision Making

Knowledge

Education

High School diploma or GED

Associate’s degree preferred

Job description

When you join the growing BILH team, you’re not just taking a job, you’re making a difference in people’s lives.

Our Managed Care Coordinator role is a hybrid work model, promoting a balance between on-site and remote work. Once fully trained, the standard expectationis for employee to be on-site two days a week in Boston, enjoying the flexibility of remote work for the remaining days.

We value adaptability and may require additional on-site presence if the need arises, such as providing coverageduring leave of absence or other time away. This flexible approach allows our team to thrive in a dynamic work environment, ensuring seamless support for our colleagues and patients.

The anticipated schedule for this position will be 8am-4:30pm.

Job Description:

Works collaboratively with primary care or specialty physicians, their patients and practices to coordinate and process managed care referrals and / or authorizations for patient care services, complying with BIDCO’s and BIDMC’s contractual rules for multiple managed care insurance payers.

Essential Responsibilities:

• Collaborates with referring physicians, patients and support staff to request, obtain, record, and attach primary and/or specialty care managed care referral and authorization requests for multiple managed care insurance payers for a high volume of patients.
• Utilizes electronic technologies to initiate, request, and procure a high volume of referral and authorizations for multiple managed care payers.
• Educates patients about the referral process, programs offered, and services provided at BIDMC and affiliated CareGroup institutions. Communicates to the provider and/or patient the level of care, number of visits being authorized.
• Communicates with managed care payers to resolve patient referral management issues. As appropriate, coordinates referrals with hospital’s discharge planner and registration and pre-certification admitting department as required by the insurance company.
• Provides referral management training and oversight to department new hires. Contributes as a managed care resource for everyone on the unit including all patients, physicians, social workers, nurses, practice assistants, and support staff.
• Runs daily, weekly, and monthly statistical referral management and booking reports; enters data obtained from the reports into Excel spreadsheets.
• Coordinates daily with the Referral Specialist and the support staff team in the running of the referral management reports and enters information daily; collaborates on negative indicators to improve referral management outcomes.

Required Qualifications:

• High School diploma or GED required. Associate’s degree preferred.
• 1-3 years related work experience required.
• Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Preferred Qualifications:

• Two years of experience in referral management or insurance managed care environment.
• Basic and complex medical coding and medical terminology.
• Primary care experience.

Competencies:

• Decision Making: Ability to make decisions that are based on specific instructions, standard practices and established procedures which generally require little or no supervision.
• Problem Solving: Ability to address problems that are routine, somewhat repetitive and generally solved by following clear directions and procedures and by identifying opportunities for process improvements.
• Independence of Action: Ability to follow general instructions and procedures as provided. Work is monitored by supervisor/manager.
• Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
• Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
• Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
• Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
• Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.

Pay Range:

$22.50 - $30.00

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geographyof work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients’ lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled