Maintenance Technician Coordinator

Westlake Management Services; Columbus (OH); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Sign-on bonus

Job summary

Westlake Management Services seeks a Maintenance Technician Coordinator to ensure spare parts availability and manage CMMS data for maintenance tasks. You will handle inventory, vendor quotes, POs, and work orders in a fast-paced, safety-focused environment.

The role reports to the Maintenance Superintendent and emphasizes accuracy, organization, and teamwork in maintaining equipment operability across the facility. On-site Columbus, OH location.

Qualifications

• High school diploma, GED or equivalent; Bachelor’s degree in a related field is an asset.
• Proven experience in spare parts inventory management and procurement.
• Familiarity with Computerized Maintenance Management Systems (CMMS) and inventory management software.
• Strong people and communication skills.
• Attention to detail and strong organizational abilities.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Knowledge of maintenance and repair processes is a plus.

Responsibilities

• Maintain accurate and up-to-date records of spare parts inventory.
• Monitor stock levels to ensure adequate supplies of critical spare parts.
• Conduct regular physical inventory counts and reconcile discrepancies.
• Identify obsolete or excess inventory and take appropriate action.
• Ensure proper storage and organization of spare parts to minimize damage or loss.
• Collaborate with vendors to obtain quotes for spare parts and materials.
• Evaluate vendor quotes for cost-effectiveness and quality.
• Follow the Maintenance Superintendent guidelines when dealing with vendors.
• Send the purchase order to vendors.
• Verify incoming and outgoing shipments for accuracy and quality.
• Enter new spare parts and materials into the CMMS database.
• Update and maintain accurate records of part descriptions, specifications, and part numbers.
• Monitor and manage CMMS data integrity to ensure accurate reporting.
• Review maintenance requests and work orders to determine required spare parts.
• Issue work orders for maintenance and repair tasks.
• Ensure that the necessary spare parts are available and allocated to work orders.
• Close work orders in the CMMS upon completion of maintenance tasks.
• Document and report any issues or delays in the maintenance process.
• Generate and maintain reports related to spare part inventory levels, expenditures, and vendor performance.
• Provide regular updates to the Maintenance Superintendent on inventory status and any issues.
• Maintain safety and environmental regulations and plant operability as top priorities as maintenance duties take place.

Skills

Inventory management

Vendor management

Procurement

Microsoft Excel

Education

High school diploma

Bachelor's degree asset

Tools

CMMS

Job description

Westlake offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples' lives through our products and presence in the communities in which we operate.

Starting pay rate $37.34 per hour

*$2,000 Sign-On Bonus*

SUMMARY

The Maintenance Technician Coordinator plays a crucial role in ensuring the availability of spare parts and materials necessary for the maintenance and repair of equipment and machinery within the organization. This position reports directly to the Maintenance Superintendent and is responsible for managing the spare parts inventory, interacting with vendors to obtain quotes, requesting purchase orders (POs), entering parts into the Computerized Maintenance Management System (CMMS), issuing work orders, and closing work orders in the system.

DUTIES AND RESPONSIBILITIES

May include, but are not limited to, the following:

Spare Parts Inventory Management:

• Maintain accurate and up-to-date records of spare parts inventory
• Monitor stock levels to ensure adequate supplies of critical spare parts
• Conduct regular physical inventory counts and reconcile discrepancies
• Identify obsolete or excess inventory and take appropriate action
• Ensure proper storage and organization of spare parts to minimize damage or loss

Vendor Interaction:

• Collaborate with vendors to obtain quotes for spare parts and materials
• Evaluate vendor quotes for cost-effectiveness and quality
• Follow the Maintenance Superintendent guidelines when dealing with vendors
• Maintain strong relationships with key suppliers

Purchase Order Management:

• Send the purchase order to vendors
• Verify incoming and outgoing shipments for accuracy and quality

CMMS Data Entry:

• Enter new spare parts and materials into the CMMS database
• Update and maintain accurate records of part descriptions, specifications, and part numbers
• Monitor and manage CMMS data integrity to ensure accurate reporting

Work Order Management:

• Review maintenance requests and work orders to determine required spare parts
• Issue work orders for maintenance and repair tasks
• Ensure that the necessary spare parts are available and allocated to work orders
• Close work orders in the CMMS upon completion of maintenance tasks
• Document and report any issues or delays in the maintenance process

Reporting:

• Generate and maintain reports related to spare part inventory levels, expenditures, and vendor performance
• Provide regular updates to the Maintenance Superintendent on inventory status and any issues
• Maintain safety and environmental regulations and plant operability as top priorities as maintenance duties take place
• Additional duties as assigned by supervisory staff

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• Strictly Adhere to company health and safety procedures at all times
• High school diploma, GED or equivalent; Bacherlor's degree in a related field is an asset
• Proven experience in spare parts inventory management and procurement
• Familiarity with Computerized Maintenance Management Systems (CMMS) and inventory management software
• Strong people and communication skills
• Attention to detail and strong organizational abilities
• Ability to work independently and as part of a team
• Proficient in Microsoft Office Suite (Excel, Word, Outlook)
• Knowledge of maintenance and repair processes is a plus

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to sit; stand; walk; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop, kneel, or crouch. The employee must regularly lift and/or move heavy objects when necessary, ability to lift/move up to 50 pounds. Employee must be comfortable in workday in a warehouse or maintenance environment. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate as normally based in an office. Some of the work may be required in the operating units which can require usage of required PPE including safety glasses, hearing protection, etc. May also result in exposure to outside elements and may require usage of stairs and elevators. Travel including air travel or auto travel may occasionally be required.

Our compensation reflects the cost of labor across several US markets. The pay range is based on relevant market data in our lowest and highest geographic markets. Pay is based on several factors including market location and may vary depending on job-related knowledge, experience, and skillset. Westlake is a total compensation company. Depending on the position offered, sign on payments, and other forms of compensation may be offered as part of a total compensation package (also to include a full range of medical and other benefits).

Westlake is an Equal Opportunity Employer. All qualified app