MAINTENANCE SYSTEMS ADMINISTRATOR - 55002287 1

State of Florida; Bartow (FL); On-site; USD 75,000 - 97,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental and vision

Retirement benefits

Paid holidays and vacation

Job summary

State of Florida is seeking a Maintenance Systems Administrator to supervise district maintenance data operations, ensure accurate MMS, MRP, and RCI data, and support budgeting and planning. The role offers growth within the District Maintenance organization in Bartow, FL, with a detailed focus on data quality, reporting, and staff development.

The position emphasizes collaboration across teams, process improvements, and effective decision-making to maintain Florida’s high-quality highway

Qualifications

• Knowledge of Quality Control and Assurance practices.
• Skills in using labor, material, and cost accounting programs.
• Ability to communicate effectively at one-to-one and in groups.

Responsibilities

• Supervise, train, and evaluate staff; plan and direct work; hire/transfer and discipline when needed.
• Direct and supervise Maintenance Management System (MMS) for the District.
• Ensure timely recording and accuracy of engineering data in MMS.
• Coordinate MMS, MRP, RCI, and Warehouse data; create reports and analyses for district management.
• Provide training on MMS, MRP, RCI, and warehousing operations to district personnel.

Skills

Quality Control

MRP

MMS

RCI

Inventory tracking

MS Word

MS Excel

MS Access

Adobe Photoshop Elements

Adobe Acrobat Pro

TSO

ISPF

IOF

Macro language

Bluezone Script

Tools

Microsoft Word

Excel

Access

Adobe Photoshop Elements

Adobe Acrobat Pro

TSO

ISPF

IOF

Bluezone Script

Macro Language

Job description

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MAINTENANCE SYSTEMS ADMINISTRATOR - 55002287 1

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:887228

Agency: Department of Transportation

Working Title: MAINTENANCE SYSTEMS ADMINISTRATOR - 55002287 1

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

110 / District Maintenance

OPEN COMPETITIVE

SELECTED EXEMPT SERVICE

CONTACT PHONE NUMBER: [phone]

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Maintenance Systems Administrator

District One / District Maintenance / Headquarters-Bartow

The Maintenance Systems Administrator ensures FDOT maintains safe, functional, and aesthetically consistent roadways across the district by ensuring the delivery of accurate, timely, and standardized maintenance data. This information allows the Department to prioritize maintenance activities, allocate resources efficiently, and meet statewide performance targets. The role also supports budgeting, planning, and operational decision‑making, ultimately strengthening the quality, reliability, and overall performance of Florida’s state highway system.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

District Maintenance

801 N. Broadway Ave,

Bartow, Florida 33830

Annual Salary Range:

$75,262.78 - $97,398.89

Your Specific Responsibilities:

Spends the majority of their time supervising, communicating with, motivating, training, and evaluating employees, and planning and directing employees’ work, and has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. Direct and supervise staff related to the Maintenance Management System (MMS) for the District Maintenance Office.

Coordinate and direct all functions related to the Maintenance Management System (MMS) for the District. Assure the proper and timely recording of engineering data reported to this system. Review MMS data for accuracy and completeness. Identify problem areas and exceptional crews, compile information, print necessary reports, and produce analysis of those crews or activities. Develop, implement and perform District Quality Control program, engineering analysis and produce reports and recommendations related to MMS, Maintenance Rating Program (MRP), Warehouse and Roadway Characteristics Inventory (RCI) data as needed by District management. Motivate, train, coach and guide subordinate employees to improve the quality and quantity of work performed while conducting work activities. Plan and direct workloads, deadlines, work objectives and time utilization with subordinate staff.

Review computer needs and problems associated with MMS, MRP, RCI, Warehouse and Permit Inventory Tracking System (PITS) operations. Advise appropriate personnel of situations and work to resolve deficiencies and/or problems. Design, develop, test, and/or implement, or assist in the design, development, testing and/or implementation of computer programs associated with maintenance related systems and/or functions, in order to store, process and/or analyze data. Coordinate all computer related activities within maintenance.

Administer the District's RCI program. Ensure that the RCI data is collected and the database is updated in accordance with procedures and in a timely manner. Review the RCI process to ensure that all procedures and directions are compatible with MMS and other maintenance programs.

Oversees staff in the MRP process. This includes developing schedules for the MRP team, interpreting and explaining MRP standards, reviewing field data, ensuring that the data is properly loaded into the computer, ensuring that all appropriate personnel is aware of changes in the process or standards, and ensuring that the MRP team conducts their work in accordance with procedures and directions. Provides assistance in interpreting data and developing solutions to achieving MRP goals.

Provide training or ensure that training is provided to the appropriate District personnel related to MMS, MRP, RCI, and warehousing operations. Ensure that all appropriate personnel are kept up to date on changes in these programs. Determine training needs, assist in establishing curriculums and coordinate with the State Maintenance Office and/or the District Personnel office.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Quality Control / Assurance practices.

Skills in:

• Using labor, material, and cost accounting programs.
• Maintenance Rating Program (MRP), MMS, RCI, inventory data collection, storage, and reporting processes.
• Using a personal and mainframe computer, peripherals, operating systems, and software (working knowledge of Microsoft Word, Excel, Access, Adobe Photoshop Element.

Ability to:

• Communicate on a one-to-one and group level.
• Create PDF files using Adobe Acrobat Professional, Time Sharing Option (TSO), Interactive System Productivity Facility (ISPF), Interactive Output Facility (IOF), Terminal Emulation Software, Bluezone Script and Macro Language.

Other Job-Related Requirements:

Responsible for adhering to the provisions and requirements of Section 215.422, F.S., related State Comptroller’s rules and Department of Transportation’s invoice processing and warrant distribution procedures. Employee will be required to be responsive to emergency situations within a very short timeframe and serve in the (TEMT) Transportation Emergency Management Team.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Tuition waiver for public college courses

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Aff...

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.