Maintenance Supervisor - Student Housing

University Partners; Columbia (SC); On-site; USD 52,000 - 70,000; Full time

Job summary

University Partners is seeking a Maintenance Supervisor in Columbia, SC to oversee daily maintenance operations across communities. You will supervise the maintenance staff, schedule work orders, and ensure make-ready preparations for new residents while upholding safety and budget guidelines.

You will coordinate with the Community Manager, train staff to cover essential tasks, monitor service requests within 24 hours, and maintain organized maintenance shops and records in compliance with OSHA

Qualifications

• Supervise maintenance staff and coordinate daily operations.
• Ensure budget adherence and cost control for maintenance tasks.
• Plan and schedule work orders and make-ready prep.
• Ensure compliance with OSHA/EPA guidelines and safety procedures.

Responsibilities

• Oversee maintenance staff across the community.
• Schedule work orders and ensure timely completion.
• Provide training to maintenance staff for coverage.
• Maintain make-ready readiness for new occupants.
• Monitor 24-hour response to service requests.
• Keep common areas clean and well-maintained.

Skills

Staff supervision

Budget management

Maintenance scheduling

Safety compliance

Job description

JOB PURPOSE:

The Maintenance Supervisor has primary responsibility for the physical integrity of each community and proper maintenance and oversight. The majority of a Maintenance Supervisor’s time is involved in the scheduling of work orders, the preparation of new apartments for occupancy, and completion of on-going maintenance projects on each community.

PRIMARY DUTIES & RESPONSIBILITIES:

• Will always include those specifically assigned by the Community Manager.
• Providing excellent service to residents, guests, employees and contractors.
• Overseeing the maintenance staff for the community.
• Providing training to all maintenance staff members to be able to fill-in as necessary.
• Scheduling work orders.
• Maintaining the community effectively while following budget guidelines.
• Overseeing the completion of routine service requests within 24 hours.
• Completing service request records and informing the Community Manager of any resident maintenance issues.
• Developing maintenance and cleaning schedule for all areas of the community including common areas, amenities, breezeways, parking lots and entrance areas.
• Keeping maintenance shop in an organized and clean condition.
• Purchasing all maintenance supplies in accordance with budget guidelines.
• Adhering to all government policies including OSHA and EPA guidelines.
• Reviewing work with all outside contractors prior to completion.
• Maintaining operations and response plans for issues such as asbestos lead and mold.

Specific Responsibilities:

Daily/Weekly

• Daily Community Manager Meetings: Meet with Community Manager at beginning and end of each day to review maintenance issues and make-ready status. Communicate all
• maintenance concerns and plans of corrective action. On at least a weekly basis,
• discuss status of maintenance budget.
• Common Area Inspection: Walk Common areas daily, before 10 am.
• Grounds Inspection: On peak days (i.e. Mondays), ensure that all areas of property are inspected by entire maintenance staff. Segment out the property for trash pick-up.

Maintenance Staff Meeting: Enforce uniform standard and nametags. Schedule/organize technicians and groundskeeper. Review cleanliness of shop and supplies status (Daily).

Schedule: Ensure maintenance coverage during all operating hours.

Make-Ready Preparation: Get make-ready report on a daily basis, schedule turns accordingly. Ensure vendor locks are installed (if utilized).

Make-Ready Board: Update make-ready board and make-ready schedule in the CSR. (Daily)

Workorders: Schedule workorders and complete workorders as necessary. Ensure 24-hour response policy. (Daily)

Move-Outs: After Community Manager inspection, walk all move-outs prior to make-ready to determine whether touch ups can be done or full paint is needed. (daily/as needed)

Key Log: Check key log daily. Ensure all keys are accounted for at end of day. If office is open late, ensure office staff knows