Maintenance Scheduler/Planner

Orange County Water District; Anaheim (CA); On-site; USD 85,000 - 105,000; Full time

Job summary

Orange County Water District is seeking a Maintenance Scheduler/Planner to manage the CMMS for the Water Production Groups and Field Headquarters. The role involves planning, scheduling, and prioritizing maintenance tasks, and creating reports for maintenance, instrumentation, electrical, and operations personnel.

Ideal candidates will have 5+ years in related maintenance planning, experience with Maximo or similar CMMS, and a California driver's license.

Qualifications

• 5+ years of experience in maintenance planning/scheduling
• Experience with CMMS software, preferably Maximo
• Basic proficiency with Word, Excel and reporting formats
• Understanding of asset management principles for water/wastewater equipment
• Valid California driver's license required

Responsibilities

• Plan, estimate, and prioritize maintenance tasks in CMMS
• Review and close out work orders with accuracy
• Collaborate with department managers on equipment performance and preventive maintenance intervals
• Develop and run Excel reports and queries
• Maintain CMMS database, inventories, and asset records
• Prepare training materials and provide CMMS training to staff

Skills

CMMS planning

Database development

Excel reporting

Asset management

Troubleshooting IT systems

Education

High school diploma

Maintenance certification preferred

Tools

Maximo CMMS

Job description

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

The Maintenance Scheduler/ Planner is under general supervision or direction to perform a variety of technical level duties involved in serving as a database developer and administering the Computerized Maintenance Management System (CMMS) for the assigned function or program area; plans and schedules work and creates and runs reports for Maintenance, Instrumentation and Electrical, Field Headquarters, and Operations personnel and supervisors.

The following essential job functions are typical for this classification. Incumbents may not perform all of the listed job functions and/or may be required to perform additional or different job functions from those set forth below to address business needs and changing business practices. Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Serve as the Water Production Groups or Field Headquarters Computerized Maintenance Management System (CMMS) Planner/Scheduler to plan, estimate, and prioritize maintenance tasks. Review and close out completed work orders for content and history.
• Collaborate with all department managers to evaluate equipment performance criteria/condition monitoring and failure analysis to assess equipment condition to ensure that preventative maintenance is being performed at the correct intervals.
• Function as database developer; manage database for asset registers, gather and administer information for asset creation; create new asset records; create new numbers, codes, and descriptions; delete unused numbers and records; create and delete preventive maintenance schedules. Maintain CMMS database system codes, asset information, Manage and optimize inventory and spare parts requirements as they pertain to preventive and planned maintenance tasks. Create new information screens; make changes to existing screens.
• Prepare monthly, quarterly, yearly and other reports as required and requested; develop and run Excel spreadsheets and queries.
• Participate in reinvention related projects; create new records; coordinate with District staff, engineers, and consultants on diagrams, area reconciliation and quality assurance/quality control spreadsheets; Provide review on these to insure conformance of asset registry standards in conjunction with PCS Manager or Administrator review. Rectify any discrepancies in the field.
• Develop and provide training on systems and procedures; prepare CMMS training manuals; provide training and assistance to other staff.
• Write requisitions as needed to procure necessary parts and schedule repairs or other maintenance activities. Develop and provide training on systems and procedures; prepare CMMS training manuals; provide training and assistance to other staff.
• Ability to handle job stress.
• Ability to interact effectively with others in the workplace.
• Must follow all workplace and job safety rules and policies.
• Perform other duties of a similar nature or level.

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of

• Basic principles and practices of computers.
• Information systems and software applications such as Word, Excel, and other reporting formats.
• Basic methods and techniques of troubleshooting information systems hardware and software problems.
• Principles and practices of record keeping.
• Mathematical principles.
• Principles of basic report preparation.

Ability to

• In the tasks involved with the principles, methods, and materials used in installing, maintaining, and repairing systems and equipment involved in a water/wastewater treatment facility, including preventive and corrective maintenance techniques.
• Understanding of basic asset management principles as they relate to water/wastewater treatment equipment.
• Reading, interpreting, and understanding plans, schematics, technical manuals, diagrams, blueprints and drawings.
• Compiling information and data from multiple sources.
• Preparing clear and concise reports.
• Establishing and maintaining effective working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE GUIDELINES

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training

High school diploma required, supplemented by college-level or trade school coursework in the area of the assigned trade. Valid California driver's license required. Maintenance Certification preferred.

Experience

A minimum of 5 years of experience performing duties related to the assigned trade, including experience maintaining, repairing, and installing equipment supplemented by experience with computer systems and software. This includes use of the Maximo CMMS software system. Previous experience with any other CMMS software applications is also highly desirable.

License

A valid California driver's license and proof of automobile insurance is required.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Physical

Incumbents require sufficient physical ability to work in an office setting; stand or sit for prolonged periods of time; operate office equipment including use of a computer keyboard; push, pull, lift, and/or carry light amounts of weight; verbally communicate to exchange information.

Vision

See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

Hearing

Hear in the normal audio range with or without correction.

DISASTER SERVICE WORKERS

All Orange County Water District employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109). Employees are required to complete all related training as assigned, and to return to work as ordered in the event of an emergency.

Schedule

9/80 B Friday; 6:30 am - 4:00 pm; alternating Fridays off.