Maintenance Planning Coordinator — Efficient Ops & SAP

AM GENERAL LLC in; Mishawaka (IN); On-site; USD 42,000 - 62,000; Full time

Job summary

AM General is seeking a Coordinator – Maintenance Planning to organize and streamline facility maintenance activities between office and manufacturing environments. The role involves logging requests, dispatching work orders, and coordinating daily administrative tasks for the department.

The ideal candidate will have 3–5 years of clerical or administrative experience, strong communication, and proficiency with SAP for purchasing and invoicing.

Qualifications

• High School Diploma or GED required.
• 3–5 years of progressive clerical or administrative experience.
• Prior experience coordinating facility maintenance, vendor relations, or office logistics is highly preferred.
• Detail-oriented mindset with proven troubleshooting and problem-solving capabilities.
• Exceptional verbal and written communication skills across all organizational levels.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Demonstrated ability to handle sensitive information with strict confidentiality and sound judgment.

Responsibilities

• Receive, screen, and log facility requests via phone, email, and in-person communication.
• Dispatch work orders efficiently to supervisors and technicians using two-way radio and corporate communication tools.
• Coordinate daily administrative operations for the department, including logs, maintenance schedules, overtime records, payroll corrections, vacation calendar, attendance, and office supply inventory.
• Manage departmental purchasing, receivables, and payables using SAP software; generate purchase requisitions and appropriation requests; apply receivers to purchase orders and cross-reference invoices for budget compliance.
• Provide administrative and clerical support to other departments during peak periods or as operational needs arise.

Skills

Verbal and written communication

Organizational skills

Time management

Confidentiality

Education

High School Diploma or GED

Tools

SAP

Job description

AM General is seeking a Coordinator – Maintenance Planning to organize and streamline facility maintenance activities between office and manufacturing environments. The role involves logging requests, dispatching work orders, and coordinating daily administrative tasks for the department.

The ideal candidate will have 3–5 years of clerical or administrative experience, strong communication, and proficiency with SAP for purchasing and invoicing.