Maintenance Planning Coordinator

St John Ambulance WA; Belmont (WA); On-site; USD 45,000 - 59,000; Full time

Job summary

A prominent Western Australian not-for-profit organization is seeking a Maintenance Planner to develop and manage schedules for fleet and medical equipment maintenance. This role requires experience in maintenance planning, strong organizational skills, and proficiency in scheduling tools. The successful candidate will work within a supportive team environment and will enjoy a competitive remuneration package alongside various health benefits.

Benefits

Health and Wellness reimbursement

Leave loading

Competitive remuneration package

Salary packaging options

Free emergency ambulance cover

Free first-aid training

Qualifications

• Experience in maintenance planning within a fleet or technical environment.
• Strong understanding of maintenance workflows and scheduling systems.
• High attention to detail with strong organizational skills.

Responsibilities

• Develop and maintain maintenance schedules for fleet and equipment.
• Perform capacity planning for efficient maintenance activities.
• Collaborate with teams to resolve scheduling conflicts.

Skills

Maintenance planning

Asset coordination

Service scheduling

Attention to detail

Organizational skills

Problem-solving skills

Budget management

Microsoft Office proficiency

Tools

SAP

Maximo

Job description

Overview

Do you want to work for an iconic Western Australian organisation committed to changing lives and making a difference to your community?

St John WA is a well renowned not-for-profit organisation whose vision and purpose is to serve humanity and build resilient communities. With over 130 years of experience, the culture at St John WA is underpinned by a strong team spirit, camaraderie and the collaboration of employees and volunteers working together to change lives, while creating a powerful sense of belonging, where our people want to work. This combined with over 2800 permanent team members, 6000 volunteer team members and annual revenues of $500 million, makes St John WA the industry leader in the provision of pre-hospital care and related products in Western Australia. Each year we attend in excess of 275,000 people across the state, treat 350,000 patients at our primary health centres and teach over 330,000 people life -saving first aid skills.

A Job to be proud of:

You will be responsible for developing, sequencing, and managing preventative and corrective maintenance schedules for St John WA’s fleet, radio, and medical equipment assets.

What you’ll do

• Develop and maintain preventative and corrective maintenance schedules across fleet, radio, and equipment assets.
• Perform capacity planning to ensure maintenance activities are sequenced efficiently and aligned with operational priorities.
• Collaborate with the Fleet and Radio team to resolve schedule conflicts and resource constraints, including tracking parts availability and coordinating logistics to support maintenance execution.
• Monitor schedule adherence, adjust plans to meet changing operational demands and implement schedule change control processes and communicate schedule updates to stakeholders.
• Develop and maintain schedules using scheduling software tools.
• Review previous weeks performance and continually monitor and tracking of resources and notify line manager of critical risks that may impact the operational workforce.
• Monitor progress against the schedule and provide regular reporting to key stakeholders.
• Implement schedule change control processes and communicate schedule updates to key stakeholders.

What you’ll need

• Experience in maintenance planning, asset coordination, or service scheduling within a fleet or technical environment.
• Strong understanding of maintenance workflows, asset lifecycle management, and scheduling systems.
• High attention to detail with strong organisational and problem-solving skills.
• Strong budget management skills with a focus on cost control and maintaining confidentiality.
• Proficiency in Microsoft Office and scheduling/ERP systems (e.g., SAP, Maximo, or similar).

What’s in it for you?

The successful candidate will be offered an interactive and supportive working environment within a positive and professional team along with:

• 550 Health and Wellness reimbursement
• 17.5% leave loading
• Competitive remuneration package
• Salary packaging options
• Free emergency ambulance cover
• Free first-aid training

How to apply

Are you ready to change lives? To apply for this exciting opportunity please select "Apply Now". Applications must include a detailed cover letter outlining your motivations for this position and a resume. Alternatively, if you have any questions please contact Jenna Childs, Talent Sourcing Consultant via email – [e-mail]

Applications close Monday 20th October 2025 at 6:00 PM.

St John WA is committed to creating an inclusive environment that provides a sense of belonging and enables a welcoming, diverse, capable and connected workforce who represent the community we serve. Our goal is to ensure people feel safe to be themselves.

We actively encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples, members of the LGBTIQ+ community, and all other suitable applicants.

Please note that St John will not accept recruitment agency applications for this position. St John reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John.