Maintenance Planner Scheduler

Delta Diablo; Antioch (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

Delta Diablo, a leader in resource recovery services, seeks a Maintenance Planner/Scheduler to plan, coordinate, and schedule maintenance and repair work for treatment plant systems, buildings, and fleet. This role ensures continuous operation by aligning resources, parts, and labor with work priorities and safety standards.

The position requires experience in planning and scheduling, CMMS administration, and strong collaboration with operations and maintenance teams to optimize work flow and

Qualifications

• High School Diploma or equivalent with vocational/technical training; college coursework in project planning and supervision desirable.
• Minimum of 5 years of industrial maintenance and repair experience, including 2 years planning/scheduling work; experience with pumps, motors, and plant equipment.

Responsibilities

• Plan, coordinate, and schedule routine and non-routine maintenance work to ensure continuous plant operation.
• Develop preliminary workforce schedules and verify resources, materials, and labor are available before scheduling.
• Provide job estimates for labor, materials, and outside services; coordinate with maintenance leads and supervisors.

Skills

Planning & scheduling

Inventory management

CMMS

MS Office

Technical writing

Education

High School Diploma with vocational/technical training

College coursework in project planning and supervision

Tools

CMMS

MS Office

Inventory management software

Job description

Delta Diablo is pleased to announce the recruitment for a Maintenance Planner Scheduler in our fully established Resource Recovery Services Division. This position will directly support the Maintenance Division, serving as the planner/scheduler and coordinator of various maintenance and repair projects to ensure continuous and reliable work priorities are completed in a timely manner.

Maintenance Planner Scheduler Class Specifications | Maintenance Planner Scheduler | Class Spec Details

Essential Function

Working under general supervision in a team environment, the Maintenance Planner/Scheduler plans, coordinates, and schedules various maintenance and repair projects to ensure the continuous operation and reliable performance of the treatment plant buildings, facilities, machinery, equipment, and fleet. Collaborates with other departments and divisions to manage work priorities, develop job plans, and identify the necessary resources (parts, materials, supplies, skillset, and personnel) to complete projects.

Distinguishing Characteristics

This is an advanced journey-level classification in the Maintenance Mechanic job family.

The Maintenance Planner/Scheduler evaluates, analyzes, and provides equipment-related expertise and technical guidance to management on maintenance and repair processes.

Supervision Received and Exercised

Receives direct supervision from the Maintenance Supervisor, and functional supervision from the Maintenance Manager and other District management staff.

The Planner/Scheduler exercises functional supervision over lower-level Maintenance Mechanics and Maintenance Worker classifications. Provides direction to warehouse personnel. Supervises and directs the work of temporary/contract warehouse and/or maintenance support staff.

Primary Job Duties

The following duties are representative of the duties performed by this classification but is not intended to be an inclusive list.

• Serves as principal contact and liaison between Maintenance and Operations to plan, schedule, and coordinate routine and non-routine corrective, preventive, and predictive maintenance work on agency-operated treatment plant systems, buildings, facilities, machinery, equipment, and vehicle fleet. Contacts and works with personnel from other divisions and departments as needed.
• Receives and reviews requests for maintenance and repair work and determines the most efficient and effective method to accomplish the work. Consults with others as necessary.
• Provides job estimates for the work to be performed: labor, supplies and material, and any outside services.
• Works with maintenance leads and supervisors to determine resource availability and balance the workforce load. Develops preliminary workforce schedules. Verifies all material, information, tools, and labor are available prior to scheduling.
• Provides direction to warehouse personnel for the procurement and pre-staging of all parts and material required for the completion of maintenance jobs.
• Manages and administers the Computerized Maintenance Management System (CMMS), including developing a metrics program to measure division efficiency and labor utilization and to produce work performance reports for management information and use.

Other Assigned Duties

General

Provides information and assistance to the public, other District officials, and staff. Assumes responsibility for covering a part of the work assignments of co-workers during short absences as assigned. Participates in teams engaged with process and customer service improvements, cross-training, and team evaluations. Performs other work consistent with the responsibilities assigned to the classification and necessary to the effective operations of the District. May assist with special maintenance and repair projects.

Qualifications

Education

High School Diploma or equivalent, supplemented by vocational or technical training in mechanical maintenance and repair. College-level coursework in project planning and supervision is desirable; and

Experience

Minimum of five (5) years of industrial maintenance and repair experience, including two (2) years of prior experience planning and scheduling maintenance and repair work. A combination of education and specialized planning and scheduling experience may substitute for the two years of prior experience. Working knowledge of pumps, motors, general and specialized parts, electrical, welding, and mechanical equipment typically used in water/wastewater treatment plant operations or comparable facilities is required. Computer skills and experience with inventory management and Computerized Maintenance Management System software necessary.

Knowledge of the following is required to perform the essential function

• Industrial maintenance equipment-related expertise
• Understanding of reactive, preventive, and predictive maintenance to effectively manage and plan maintenance and repair projects, including estimating labor, materials, and skills needed to complete jobs.
• Maintenance and repair processes in a wastewater treatment facility, and working knowledge of the work order system, planning and scheduling, and storeroom processes.
• Technical writing skills to provide simple and accurate instructions on improving preventive maintenance activities.
• Standard blueprints, machine and process drawings.
• Basic math skills to plan and organize jobs and projects.
• Good time management, organizational, and planning skills.
• Inventory management and Computerize Maintenance Management Systems (CMMS).

Ability to do the following is required to perform the essential function

• Establish, maintain, and improve the Maintenance planning and scheduling business flow process; schedule maintenance work into production plan.
• Scope the full extent of maintenance work needed to conduct the relevant repair/preventive/predictive/design-out activities on the organization's plant and equipment.
• Communicate clearly and concisely, both orally and in writing.
• Develop cost and time estimates of planned maintenance work.
• Manage multiple priorities or projects simultaneously and keep them progressing to completion.
• Purchase all necessary parts, equipment, services, and documentation to perform the maintenance work.
• Write applicable maintenance procedures that promote defect-free maintenance work quality.
• Maintain accurate equipment maintenance history and job records database, and technical information on processes, plant, and equipment.
• Convert the organization's asset management and maintenance strategy into workplace activities.
• Able and competent in root cause failure analysis, leadership, and investigations.
• Apply good stores management practices and parts management to ensure parts and equipment retain full reliability while stored.
• Ensure key performance indicators are captured and reported for equipment reliability, maintenance department performance, and planning and scheduling business flow process
• Continually improving planning, scheduling, purchasing, stores, data management, and job reporting systems to increase planning effectiveness and efficiency
• Collaborate with maintenance supervision to schedule manpower and resources for the most effective production and maintenance outcomes
• Must have a demonstrated ability to visualize and communicate the execution of work.
• Have the ability to sketch or redline existing drawings.
• Persuasively communicate ideas and assert a point of view in complex or controversial situations.
• Intermediate computer experience, including working knowledge of MS Office software such as Word and Excel

Physical Demands and Working Conditions

• Work in warehouse and office building environments with controlled lighting, ventilation, and moderate noise levels.
• Frequent sitting for prolonged periods while operating the telephone system and computer; intermittently twisting and reaching to operate other equipment and access resource materials.
• Employees may use and be exposed to hand, power, and noise-producing tools and equipment, and then the noise level in the work environment may be loud.
• Occasionally exposed to outside weather conditions, including extreme heat and cold, including rain, ice, fog, wind, and various terrains.
• Regularly exposed to moving mechanical parts.
• Periodically exposed to high, precarious places, toxic or caustic chemicals, fumes, odors, dust, and pollen.
• Occasionally exposed to fumes or airborne particles, risk of electrical shock, and vibration.
• Occasionally, maybe required to wear personal protective equipment.
• Regularly operate safety devices and equipment and apply proper safety procedures in hazardous environments.
• Periodically required to ascend and descend ladders and stairs.
• Periodically required to operate forklifts, hand trucks, and carts.
• Regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, occasionally lift and/or move up to 50 pounds.
• Periodically required to walk, climb, or balance and stop, kneel, crouch, or crawl.
• Visual acuity to read fine detail on blueprints, drawings, work orders, correspondence, and/or reports. Regularly required to use hands and fingers to grasp, handle tools, and use general office equipment and/or computer.

Required Licenses, Certifications, and Registrations

• A valid California State Class C license must be maintained at all times.
• A valid California Water Environment Association (CWEA) Mechanical Technologist certification (Grade II or higher) is required or must be obtained prior to the completion of the probationary period. CWEA Mechanical Technologist Grade Ill or IV is highly desirable.
• Forklift certification is desirable.

Failure to obtain and maintain the required license and certifications may result in termination of employment.

Additional Requirements

• Maybe required to work overtime as needed.
• Would be expected to respond or report to duty in emergency situations, which may occur after hours, on weekends, and/or holidays.

Selection Procedures

Fair Labor Standards Act Classification: Non-Exempt; classification qualifies for overtime compensation in accordance with federal and state wage and hour laws

Collective Bargaining Representation Unit: Operations & Maintenance Bargaining Unit/Public Employees Union, Local One

Job Specifications Approved by: Board of Directors on 11/13/2019

Appointment and Removal Authority: General Manager