Maintenance Planner

Packrite Llc; United States; On-site; USD 75,000 - 100,000; Full time

Job summary

Packrite Llc in the United States seeks a Maintenance Planner to organize work, coordinate parts, tools, and crews, and ensure reliable equipment through MVP One and preventive maintenance programs.

You will collaborate with plant leadership to plan shutdowns, manage backlogs, and improve maintenance processes while keeping safety and regulatory compliance.

Qualifications

• Industrial maintenance planning experience in a manufacturing setting.
• Ability to translate repair needs into practical work plans.
• Knowledge of mechanical, electrical, pneumatic, and hydraulic systems.
• Experience with MVP One or similar maintenance software and Excel.
• Strong organization, estimating, communication, and follow-up skills.
• Ability to coordinate across maintenance, production, purchasing, vendors, and contractors.
• Technical or trade education preferred.

Responsibilities

• Review incoming work requests for completeness and develop job plans with scope, steps, labor hours, skills, parts, tools, drawings, and contractor requirements.
• Maintain maintenance backlog according to plant priorities.
• Prepare a weekly schedule with Maintenance Lead and production scheduling team.
• Oversee major maintenance projects including shutdowns, repairs, and overhauls.
• Identify safety requirements in job plans (lockout/tagout, permits, contractor coordination).
• Support emergency repairs with parts and information, then capture follow-up work.
• Generate and coordinate preventive maintenance work orders and track completion.
• Maintain equipment records, PM frequencies, and MVP One data.
• Review completed orders for labor hours, parts, and follow-up needs.
• Recommend PM improvements using feedback and OEM guidance.
• Identify and reserve parts for planned work and prepare purchase requests.
• Coordinate with purchasing to order materials and assemble job kits.
• Recommend critical spare parts and stocking levels.
• Coordinate OEM inspections and service agreements.
• Obtain quotes for defined repair scopes and coordinate contractors.
• Track outsourced components through repair and installation readiness.
• Maintain service, warranty, inspection, and repair records and training as directed.
• Report weekly schedule and PM compliance and flag overruns.
• Track material and contractor costs and anticipate overruns.
• Identify repeat failures and drive corrective actions.

Skills

Maintenance planning

Preventive maintenance

Scheduling

Vendor coordination

MVP One

Excel

Mechanical systems

Education

Technical or trade education

Tools

MVP One

Excel

Job description

The Maintenance Planner prepares maintenance work so technicians have a clear scope, required parts, tools, technical information, and an agreed equipment downtime window before work begins. The position maintains the MVP One maintenance management system, coordinates preventive maintenance and outside services, and works with maintenance and production leadership to improve equipment reliability and reduce unplanned downtime.Work Planning and SchedulingReview incoming work requests for completeness, inspect equipment with technicians as needed, and develop job plans with scope, task steps, estimated labor hours, skills, parts, tools, drawings, and contractor requirements.Maintain the maintenance backlog according to priorities developed by plant leadership. Identify resource, parts, and scheduling constraints and communicate them to plant leadership.Prepare a weekly schedule with the Maintenance Lead and production scheduling team. Confirm equipment availability, labor capacity, and parts readiness before releasing planned work.Provide general oversight of major maintenance projects, including shutdowns, major repairs, and equipment overhauls. Coordinate project scope, schedules, labor, parts, supplies, contractors, and equipment downtime; track milestones and costs against approved plans, communicate progress and issues to plant leadership, and follow through on technical completion and documentation. This applies to current and future growth projects.Identify safety requirements in job plans, including lockout/tagout, permits, and contractor coordination, for review and execution by authorized personnel.Support emergency repairs with parts and technical information, then capture follow-up work without allowing routine reactive requests to displace approved planned work without leadership review.Preventive Maintenance and MVP OneGenerate and coordinate preventive maintenance work orders for technicians and operator-assigned tasks; track completion and escalate overdue critical work.Maintain equipment records, criticality, PM frequencies, standard job plans, manuals, drawings, and equipment parts lists in MVP One.Review completed work orders for labor hours, parts used, failure information, and follow-up needs; obtain missing information from technicians before closing records.Use technician feedback, OEM guidance, and equipment history to recommend improvements to PM tasks and frequencies for plant leadership approval.Parts Readiness and Outside ServicesIdentify and reserve parts for planned work; prepare purchase requests with specifications, pricing, equipment reference, and required delivery dates.Coordinate with purchasing and parts personnel to obtain approvals, order materials, track delivery, and assemble job kits. Follow company purchasing authority and approval limits.Recommend critical spare parts and stocking levels using equipment criticality, usage, lead time, and stockout history; support inventory accuracy and cycle counts.Coordinate OEM inspections and service agreements, including Bobst Maintenance Plus and Koenig & Bauer services, according to applicable agreements and OEM recommendations.Obtain comparable quotes for defined repair scopes and coordinate approved contractors, forklift service, machine shops, motor shops, and roll repairs.Track outsourced components through repair, return, and readiness for installation; coordinate technical acceptance with the Maintenance Lead or assigned technician.Maintain service, warranty, inspection, and repair records and coordinate equipment training as directed by plant leadership.Performance and Continuous ImprovementReport weekly schedule compliance, PM compliance, ready-to-schedule backlog, planned versus reactive work, and maintenance costs using agreed definitions.Track material and contractor costs against approved work scopes and flag anticipated overruns before additional commitments are made.Identify repeat failures and planning delays; support the Maintenance Lead and technicians in developing corrective actions and improving standard job plans.Role AccountabilityPlant leadership develops maintenance priorities and communicates them to the Maintenance Planner. The planner coordinates the resources, parts, supplies, contractors, and equipment availability needed to carry out those priorities and follows through with the Maintenance Lead, technicians, and service providers until the technical work is completed and documented. The planner escalates delays, resource gaps, and unresolved technical issues to plant leadership.Industrial maintenance planning, maintenance technician, or comparable manufacturing experience; ability to translate repair needs into practical work plans.Working knowledge of mechanical, electrical, pneumatic, and hydraulic systems and the ability to interpret equipment manuals, drawings, and parts information.Experience with MVP One or a comparable maintenance system and Excel; strong organization, estimating, communication, and follow-up skills.Ability to coordinate maintenance, production, purchasing, vendors, and contractors while managing competing priorities.Packaging, printing, converting equipment, and technical or trade education preferred.Work EnvironmentCombination of office work and production floor coordination in a manufacturing facility. Requires compliance with plant safety rules and required personal protective equipment. Occasional overtime and support for scheduled shutdowns may be required. Other related duties may be assigned.Work HoursFull Time. Monday-Friday 8:00am-5:00pm