Maintenance Planner

AAK; Newark (NJ); On-site; USD 91,000 - 105,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Life and disability insurance

Employee assistance

Tuition reimbursement

Job summary

AAK Newark is seeking a Maintenance Planner to manage planning, scheduling, and CMMS administration for the site's maintenance program in Newark, NJ. You will plan preventive, corrective, emergency, and predictive work orders, ensure data integrity, and coordinate with engineers and MRO specialists to keep maintenance on track.

Requirements include 3+ years in industrial maintenance, CMMS experience (eMaint X5 preferred), and a degree in mechanical/electrical/industrial engineering; strong

Qualifications

• 3+ years in industrial maintenance environment
• Experiência em planejamento e scheduling de manutenção
• Proficient with CMMS platforms; eMaint X5 preferred
• Strong communication and cross-functional collaboration

Responsibilities

• Develop and maintain daily/weekly CMMS maintenance schedules
• Review and triage incoming work requests and assign priority
• Plan corrective and preventive work orders with parts, labor, tools and procedures
• Maintain PM libraries and schedules to maximize reliability
• Generate and track PM compliance and backlog aging
• Coordinate with MRO and plant engineer to ensure parts availability

Skills

CMMS

Maintenance planning

Scheduling

PdM

Reliability

Communication

Excel

Education

Engineering degree

Tools

CMMS: eMaint X5

Job description

Making Better Happen

Our story goes back more than 150 years, to the windy coast where Sweden and Denmark meet.

Making Better Happen

Our story goes back more than 150 years, to the windy coast where Sweden and Denmark meet. From our success in Scandinavia, we've grown into the world's leading specialist producer of plant-based oils, employing more than 4000 people all across the globe. We work with our customers to make the products you love even better. The oils we produce go into making your chocolate extra creamy or putting the crunch into your croissant. And it's not just food - we work across industries to make products that are higher quality, healthier and better for the planet. Every one of us works towards our shared purpose: Making Better Happen. Everything we do is about Making Better Happen together. Join nearly 4,000 like-minded colleagues globally and build a better future with us. Build a better future as a Maintenance Planner in Newark, NJ Compensation Range: $91,000 - $105,000 Possible Bonus: 7.5%

AAK Newark

About The Role

The Maintenance Planner is responsible for the planning, scheduling, and Computerized Maintenance Management System (CMMS) administration that drives the site's maintenance program. This role plans and schedules preventive, corrective, emergency, and predictive work orders, maintains the integrity of maintenance data in the CMMS, and partners closely with the Plant Engineer, Maintenance Manager, and MRO Specialist to ensure work is planned with the right parts, labor, and information so it can be executed safely, efficiently, and on schedule.

Responsibilities

• Develop, publish, and maintain the site's daily and weekly maintenance schedules in the CMMS, balancing preventive, corrective, emergency, and predictive work against available labor, parts, and asset availability.
• Review and triage all incoming work requests (PM, CM, EM, PdM), assigning priority, craft, and target completion timeframe in the CMMS.
• Plan corrective and preventive work orders in the CMMS, identifying required parts, labor hours, tools, permits, and job procedures before releasing work to the maintenance team.
• Build, standardize, and continuously refine the PM task library and PM schedules to maximize equipment reliability and compliance.
• Generate and release PM work orders on schedule and monitor PM compliance against site targets.
• Partner with the Reliability team to translate predictive maintenance (PdM) findings (vibration, thermography, oil analysis) into scoped, planned corrective work orders.
• Own and continuously groom the maintenance backlog, ensuring aging work orders are prioritized, resourced, and scheduled appropriately.
• Serve as the primary administrator of the CMMS for the maintenance department, including workflow configuration, asset hierarchy and equipment master data integrity, and data entry standards.
• Ensure accurate work order closeout, failure coding, and documentation in the CMMS for all completed preventive, corrective, emergency, and predictive work.
• Coordinate with the MRO Specialist to confirm parts availability and lead times ahead of scheduled work, and flag reorder point or min/max needs for critical spares.
• Develop and distribute maintenance KPI and metrics reporting (PM compliance, backlog aging, MTTR/MTBF, wrench time) to maintenance leadership.
• Partner with the Plant Engineer and Maintenance Manager to align weekly schedules with production priorities, outages, and turnaround plans.
• Maintain job plans, standard work instructions, and equipment documentation to support consistent, repeatable work execution.
• Support root cause analysis and reliability improvement initiatives by supplying historical work order, failure, and cost data.

About You

• Associate's or Bachelor's degree in Mechanical, Electrical, Industrial Engineering, Maintenance Management, or a related technical field preferred; equivalent experience considered.
• 3+ years of experience in an industrial or manufacturing maintenance environment, with prior maintenance planning and scheduling experience strongly preferred.
• Proficient with CMMS platforms for work order planning, scheduling, and reporting; eMent x5 experience strongly preferred.
• Solid understanding of preventive, predictive, and corrective maintenance strategies and reliability-centered maintenance principles.
• Working knowledge of mechanical, electrical, and rotating equipment systems, including pumps, gearboxes, motors, conveyors, and valves.
• Strong organizational and time-management skills with the ability to manage a multi-craft schedule and shifting priorities.
• Effective communicator able to work cross-functionally with technicians, supervisors, operations, and the reliability team.
• Proficient with Microsoft Office (Excel, Outlook) and comfortable interpreting technical drawings, manuals, and equipment documentation.
• Certified Maintenance & Reliability Professional (CMRP) or similar certification a plus.

In return AAK offer

• Career paths, training and development, e-learning and tuition reimbursement programs offer potential for you to progress your future career
• Comprehensive health insurance (medical, dental and vision) starting date of hire
• Health Savings Account with AAK annual contribution of $1,000-$1,500
• We match 100% of the first 3% you contribute to your 401(k), and 50% of the next 3%
• Free Life and Disability insurance
• Employee Assistance Program
• Supplemental Pet Insurance, Identity Theft Protection and Legal Insurance Plans
• Discounts on travel, amusement parks, concerts, movies, and more
• Celebrations, events, and activities on site and supporting our communities
• Recognition incentives for service and peer to peer recognition

About AAK

Everything AAK does is about Making Better Happen. We specialize in plant-based oils that are the value-adding ingredients in many of the products people love to consume. We make these products better tasting, healthier, and more sustainable. At the heart of AAK's offer is Customer Co-Development, combining our desire to understand what better means for each customer, with the unique flexibility of our production assets, and a deep knowledge of many products and industries, including Chocolate & Confectionery, Bakery, Dairy, Plant-based Foods, Special Nutrition, Foodservice and Personal Care. Our 4,000 employees support our close collaboration with customers through 25 regional sales offices, 15 dedicated Customer Innovation Centers, and with the support of more than 20 production facilities. Listed on Nasdaq Stockholm and with our headquarters in Malmö, Sweden, AAK has been Making Better Happen for more than 150 years.

AAK prohibits discrimination on the basis of race, color, sex, sexual orientation, age, national origin, physical or mental disability, religion, veteran status, and any other class of individuals protected from discrimination under state or federal law in any aspect of the access to, admission, or treatment of students in its programs and activities, or in employment and application for employment.