Maintenance Planner

Aspen Aerogels Rhode Island LLC; East Providence (RI); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Tuition Reimbursement

Paid Holidays

Sick Time

PTO

401k Match

Life Insurance

Disability Insurance

Job summary

Aspen Aerogels Rhode Island LLC in East Providence, RI is seeking a Maintenance Planner to drive the site’s maintenance and reliability strategy. You will own CMMS administration, manage asset hierarchy, spares, and work orders, and coordinate with Reliability, Plant Utilities, and Storeroom to align plans with manpower and materials.

The role emphasizes continuous improvement, PM/PdM optimization, and compliance with PSM/MOC, ISO 9001 and IATF 16949 audits.

Qualifications

• High school diploma or GED required; 5+ years maintenance or 3+ years planning/Scheduling in manufacturing.
• CMMS platform proficiency with Asset Essentials, SAP PM, IBM Maximo, Infor EAM or eMaint.
• Strong cross-functional communication; ability to read P&IDs, drawings and OEM manuals.

Responsibilities

• Own CMMS administration: asset hierarchy, PM/PdM tasks, spares records, work orders lifecycle.
• Coordinate maintenance plan with Shift Supervisors; align with manpower and materials.
• Link CMMS with PSM/MOC programs; document changes and track compliance.
• Support ISO 9001 and IATF 16949 audits with accurate asset records.

Skills

Maintenance planning

Cross-functional communication

Problem solving

Attention to detail

Education

High school diploma or GED

Associate’s degree preferred

Tools

Asset Essentials

SAP PM

IBM Maximo

Infor EAM

eMaint

Job description

East Providence RI East Providence, RI 02914, USA

Description

What we do-

Aspen is a technology leader in sustainability and electrification solutions. The Company's aerogel technology enables its customers and partners to achieve their own objectives around the global megatrends of resource efficiency, e-mobility, and clean energy. Aspen's PyroThin® products enable solutions to thermal runaway challenges within the electric vehicle ("EV") market. The Company's Cryogel® and Pyrogel® products are valued by the world's largest energy infrastructure companies. Aspen's strategy is to partner with world-class industry leaders to leverage its Aerogel Technology Platform® into additional high-value markets. Aspen is headquartered in Northborough, Mass.

What we value-

At Aspen, our values reflect who we are and how we work both with each other and our customers, suppliers, and communities. They shape our interactions, guide our decisions, and inspire us to bring our best.Whether collaborating internal or externally, our values drive us to make a meaningful impact within Aspen and and in all our relationships.

Aspen’s CORE Values

We Do the Right Thing

We are Problem Solvers

We are Allies

We Drive Forward

What you will do-

The Maintenance Planner is a key role within the Maintenance organization, driving consistent execution of the site's maintenance & reliability strategy. This is a high impact position, with an early focus on driving standardization for the department. This Maintenance Planner is central to the site’s continuous improvement goals, ensuring preventative and predictive maintenance is executed flawlessly. The successful candidate is independent and drives continuous improvement in the plant's maintenance execution.

This role owns the administration and day-to-day integrity of the site’s Computerized Maintenance Management System (CMMS), including asset hierarchy structure, spares administration, work order generation, and PM/PdM task definition. The Maintenance Planner will work to tie the maintenance plan with PSM compliance requirements, acting as a liaison with the PSM and engineering team to incorporate Management of Change (MOC) actions into the CMMS. This role partners closely with the two Shift Supervisors and the Supervisor of Plant Utilities & Storeroom to ensure planning is coordinated with manpower and material for the site.

How will you do it-

• Adopt and follow Aspen’s core values -We do the right thing, We are problem solvers, We are allies and We drive forward.
• Own administration of the site’s CMMS (Computerized Maintenance Management System), including asset hierarchy structure, PM/PdM task definitions, spares/inventory records, and the full work order lifecycle (creation, planning, scheduling, closeout).
• Partner with the Reliability Engineer to translate reliability program recommendations (FMEA/RCM outputs, criticality rankings, PM optimization) into executed CMMS updates — owning the input and execution of approved changes.
• Build and maintain a defensible asset hierarchy and equipment master data structure that supports accurate PM compliance tracking, spares cross-referencing, and reporting.
• Translate equipment O&M, data sheets, P&ID, facility drawings, existing Standard Operating Procedures (SOP), LOTO plans, etc. into PM plans in CMMS
• Plan and schedule maintenance work orders in coordination with the two Shift Supervisors, who retain ownership of manpower assignment and execution; ensure work orders are properly scoped, resourced, and sequenced ahead of execution.
• Strengthen the linkage between the CMMS and the site’s Process Safety Management (PSM) and Management of Change (MOC) programs, ensuring maintenance and asset changes on PSM-covered equipment are properly documented and traceable.
• Maintain CMMS documentation and asset records in a state of readiness to support internal and external ISO 9001 and IATF 16949 audits, consistent with the site’s status as an automotive Tier 2 supplier.
• Coordinate operationally with maintenance vendors and contractors (scheduling, scope confirmation, on‑site coordination), partnering with the site buyer, who owns commercial and contract terms.
• Partner with the Supervisor of Plant Utilities & Storeroom to maintain accurate spares inventory levels, reorder points, and storeroom organization within the CMMS.
• Generate recurring KPI and compliance reporting from the CMMS (PM compliance %, backlog, schedule adherence)
• Coordinate vendor requirements into preventative maintenance planning, including coordination and oversight of service visits, leading execution of equipment vendor work as directed by the Maintenance Manager
• Performs other related duties as assigned by management.

Why you are right for the job-

• High school diploma or general education degree (GED), or equivalent combination of education and experience.
• 5+ years of hands‑on maintenance, or 3+ years of maintenance planning/scheduling and CMMS administration experience in a manufacturing, chemical, or industrial facility required.
• Computer skills required: (CMMS Systems, Inventory Software; Microsoft Office Suite; Project Management Software)
• CMMS platform proficiency required (e.g., Asset Essentials, SAP PM, IBM Maximo, Infor EAM, eMaint, or similar), including work order management, PM scheduling, and asset/spares data structures.
• Other skills required:
  • Strong working knowledge of maintenance planning & scheduling principles; experience structuring asset hierarchy and equipment master data; spares/inventory management; working familiarity with PSM and Management of Change (MOC) documentation requirements; ability to read P&IDs, equipment drawings, and OEM manuals; strong cross‑functional communication with production, reliability, and procurement.

Preferred:

• Associate’s degree in a technical or industrial field, or equivalent combination of education and experience.
• CMRP (Certified Maintenance & Reliability Professional) certification or actively pursuing.
• Hands‑on experience administering a CMMS platform (SAP PM, IBM Maximo, Infor EAM, eMaint, or similar), including asset hierarchy build-out and PM optimization.
• Experience working in a PSM-covered facility, with familiarity with Management of Change (MOC) documentation and its ties to maintenance/asset records.
• Experience supporting ISO 9001 and/or IATF 16949 audits, ideally within an automotive supply chain (Tier 1/Tier 2).
• Experience working in a plant that combines batch chemical processing with continuous or mechanical production operations.

What to expect-

Physical Demands and Work Environment:

• Frequently required to stand
• Frequently required to walk
• Occasionally required to sit
• Frequently required to utilize hand and finger dexterity
• Occasionally required to climb, balance, bend, stoop, kneel or crawl
• Occasionally exposed to wet and/or humid conditions (non-weather)
• Occasionally works near moving mechanical parts
• Occasionally works around fumes, airborne particles, or toxic chemicals
• Occasionally exposed to outside weather conditions
• Occasionally exposed to extreme heat or cold (non-weather)
• While performing the duties of this job, the noise level in the work environment is usually loud
• The employee must occasionally lift and/or move more than 25lbs pounds.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PERKS OFJOININGOUR TEAM!

Aspen is committed to offering a comprehensive benefits package, a positive and productive work environment, encouraged work/life and family balance, and opportunities for growth and development, in a culture that is focused on inclusion, sustainability, and working together to solve the world’s toughest challenges.

Aspen is proud to offer a competitive benefits package including Medical, Dental, Vision, Tuition Reimbursement, Paid Holidays, Sick Time, and PTO. In addition, we also offer 401k Employer Match, Life and Disability Insurance, and other benefits.

Expected Compensation: Between $75,000 and $90,000 USD/year based on experience.

Aspen Aerogels, Inc. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e‑mail to [e-mail] or call and leave a voice message at (508) 466‑3111 and let us know the nature of your request and your contact information and we will return your message.

For Our Rhode Island Applicants: Aspen Aerogels, Inc. is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. The East Providence, RI facility of Aspen Aerogels is subject to Title 28, Chapter 29-6.2 of Rhode Island General Laws, which governs Worker’s Compensation.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.