Maintenance Planner

PalletOne, Inc; Clarksville (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

UFP Industries is seeking a Maintenance Planner in Clarksville, TX to plan and prepare maintenance work, ensuring safety and efficiency while minimizing production impact. The role links maintenance with operations, purchasing, and other departments by defining work orders, coordinating materials, and maintaining PM programs.

You will manage both future work and day-to-day emergencies, ensuring technicians have the necessary parts, tools, and information before work begins.

Qualifications

• High school diploma or equivalent.
• Background in maintenance planning or supervision preferred.
• Experience with CMMS and preventive maintenance development beneficial.
• Experience with MaintainX or CMMS software is preferred.

Responsibilities

• Plan and prepare maintenance work to ensure safe, efficient execution.
• Develop detailed work orders with clear descriptions and steps.
• Identify labor, tools, parts, materials, and documentation needed.
• Maintain preventive maintenance programs and PM frequencies.
• Create and maintain CMMS records and work orders.
• Coordinate with purchasing, storeroom, and maintenance teams.
• Provide accurate labor and duration estimates for scheduling.
• Support continuous improvement of PM procedures and task instructions.

Skills

Organizational skills

Communication

Planning and prioritization

Independent work

Maintenance knowledge

Problem solving

Preventive maintenance development

Documentation

CMMS proficiency

Education

High school diploma or equivalent

Tools

MaintainX

CMMS

Microsoft Excel

Word/Outlook/Teams

Job description

Maintenance Tech/ Planner Department: Maintenance / Operations Reports To: Maintenance Manager or Maintenance Supervisor or Plant Manager Location: Clarksville, TX

Position Summary

The Maintenance Planner is responsible for planning and preparing maintenance work to ensure maintenance activities can be completed safely, efficiently, and with minimal impact to production. The position serves as the link between maintenance, operations, purchasing, and other supporting departments by developing clearly defined work orders, identifying required labor and resources, coordinating parts and materials, maintaining preventive maintenance programs, and managing the maintenance work backlog. The Maintenance Planner focuses on both future planned work and day-to-day emergency response, allowing maintenance technicians and supervisors to execute work with the necessary parts, tools, information, and job scope available before work begins. This division between planning future work and handling current emergencies is also consistent with internal maintenance-planning material.

Essential Duties and Responsibilities

• Maintenance Planning Organize/catalog all parts inventory Review incoming maintenance requests and determine the scope of work required. Develop detailed work orders with clear job descriptions and expected work steps. Identify required labor, skills, tools, equipment, parts, materials, permits, and supporting documentation. Estimate labor hours required to complete planned maintenance activities. Conduct field inspections and equipment walkdowns when necessary to properly scope work as well as confirming work performed meets operator / plant floor satisfaction. Identify equipment manuals, drawings, procedures, safety information, and other documentation required by technicians. Prepare work so technicians can begin the job with minimal delays caused by missing information, materials, or resources.
• Preventive Maintenance Develop, maintain, and continuously improve preventive maintenance (PM) procedures. Review manufacturer recommendations and equipment history when developing PM tasks. Ensure PM instructions clearly identify inspection points, lubrication requirements, adjustments, measurements, replacement criteria, and other required activities. Review completed PM work for opportunities to improve task instructions and effectiveness. Assist with establishing appropriate PM frequencies for plant equipment.
• CMMS / MaintainX Administration Create and maintain equipment records and maintenance work orders within the facility’s CMMS. Maintain accurate equipment hierarchy, asset information, procedures, checklists, and supporting documentation. Attach manuals, photos, drawings, procedures, and other relevant information to work orders when appropriate. Maintain the planned-work backlog and identify work that is ready to be scheduled. Review completed work orders for documentation quality and completeness.
• Parts and Materials Determine parts and materials required for planned maintenance work. Verify availability before work is released for scheduling when practical. Coordinate with purchasing, storeroom personnel, vendors, and maintenance personnel regarding required materials. Identify critical spare-part requirements based on equipment needs and maintenance history. Document correct part numbers and equipment associations within the CMMS.
• Scheduling Support Maintain a backlog of properly planned work that is ready for scheduling. Provide the Maintenance Supervisor or Scheduler with accurate estimates of labor, duration, resources, parts, and equipment requirements. Coordinate with production and operations to identify equipment availability and potential maintenance windows. Help identify work appropriate for planned shutdowns, weekends, or other scheduled downtime.
• Reliability and Continuous Improvement Review recurring equipment failures and maintenance history. Identify opportunities to improve PM procedures and planned-maintenance activities. Work with maintenance technicians to capture equipment knowledge and incorporate lessons learned into future work plans. Improve job plans based on technician feedback and actual work performed. Support efforts to increase planned versus reactive maintenance. Assist with equipment standardization and maintenance documentation initiatives.
• Coordination and Communication Communicate regularly with Maintenance, Production, Operations, Purchasing, and other departments. Participate in maintenance planning and scheduling meetings. Communicate constraints such as unavailable parts, production requirements, special tools, contractor requirements, or equipment downtime. Work with technicians to ensure job plans accurately reflect field conditions.

Qualifications

• Strong organizational and communication skills.
• High school diploma or equivalent.
• Strong mechanical, electrical, industrial maintenance, or manufacturing equipment knowledge.
• Ability to understand maintenance terminology, equipment components, and repair processes.
• Ability to read equipment manuals, parts diagrams, schematics, and technical documentation.
• Strong computer and documentation skills.
• Ability to manage multiple maintenance priorities and work requests.
• Preferred Previous industrial maintenance technician, maintenance planner, maintenance supervisor, or similar manufacturing experience.
• Experience using MaintainX or another CMMS.
• Experience developing preventive maintenance procedures and job plans.
• Experience with maintenance parts and inventory management.
• Familiarity with Microsoft Excel, Outlook, Teams, and other Microsoft 365 applications.
• Experience working in a manufacturing or industrial environment.

Key Skills and Competencies

• Work-order planning
• Organization and attention to detail
• Communication across maintenance and production
• Planning and prioritization
• Ability to work independently
• Continuous-improvement mindset
• Mechanical and technical aptitude
• Maintenance troubleshooting knowledge
• Preventive maintenance development
• Parts identification
• Technical documentation
• CMMS proficiency

The Company is an Equal Opportunity Employer.

Wondering what the companies of UFP Industries are all about? We're successful. We've been around for more than 65 years, and we've been profitable every year since our founding. We work hard, and we know how to set and beat records. We're competitive. Our line of work is demanding, but you'll get back what you put in and have fun doing it. We are family. We care for each other and want to see each other succeed. We enjoy watching each other build great careers and take advantage of the many opportunities we have to advance. And that makes UFP Industries a great place to be. We work hard and smart. We learn and grow from each other, from experience, from trial and error, from success. We collaborate to maintain our competitive edge. And we do it all on a global scale.