Maintenance Parts Coordinator - 1st shift

NSP; Owasso (OK); On-site; USD 28,000 - 34,000; Full time

Job summary

NSP in Owasso, OK is seeking a Maintenance Parts Coordinator on 1st shift to oversee the parts room, maintain accurate CMMS data, and ensure timely availability of materials for repairs.

Responsibilities include tracking inventory, processing receipts, cycle counts, and coordinating with Maintenance Planner and Buyer to reduce downtime and improve plant reliability. The role requires attention to detail, 1 year of inventory experience, and a high school diploma.

Qualifications

• High school diploma or GED required.
• At least 1 year in inventory or warehousing.
• Experience with CMMS and maintenance parts.
• Familiarity with MS Office and English proficiency.
• Forklift certification preferred.

Responsibilities

• Track and manage the inventory of maintenance parts, materials, tools, and supplies.
• Maintain accurate part quantities, descriptions, manufacturers, part numbers, storage locations, and other inventory information in CMMS.
• Conduct routine cycle counts and inventory audits; investigate and resolve discrepancies.
• Monitor minimum/maximum levels and communicate replenishment needs.
• Receive deliveries, verify quantities, and report discrepancies.
• Process receipts and inventory transactions in CMMS.
• Stock and restock parts in cabinets and storage locations.
• Coordinate with maintenance technicians and planner to ensure availability.
• Maintain orderly parts room per 5S standards.

Skills

Inventory management

CMMS

ERP software

Excel

Attention to detail

Communication skills

Education

High school diploma or GED

Associate degree or technical certification preferred

Tools

CMMS

ERP systems

Excel

Inventory management software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Maintenance Parts Coordinator - 1st shift

Full Time Owasso, OK, US

2 days ago Requisition ID: 1521

Salary Range: $20.00 To $25.00 Hourly

POSITION SUMMARY

The Maintenance Parts Coordinator is responsible for the organization, accuracy, and day-to-day operation of the maintenance parts room. This position ensures that maintenance personnel have the correct parts, materials, and supplies available to support safe and efficient equipment repairs while maintaining accurate inventory records within NSP's computerized maintenance management system (CMMS). The Maintenance Parts Coordinator works closely with the Maintenance Planner, Maintenance Buyer, and Maintenance Team to improve inventory accuracy, reduce downtime caused by unavailable parts, and support overall plant reliability.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Track and manage the inventory of maintenance parts, materials, tools, and supplies.
• Maintain accurate part quantities, descriptions, manufacturers, part numbers, alternate part numbers, storage locations, and other inventory information within NSP's CMMS.
• Conduct routine cycle counts and inventory audits; investigate and resolve inventory discrepancies.
• Monitor established minimum and maximum inventory levels and communicate replenishment needs to the Maintenance Buyer.
• Receive maintenance deliveries, verify quantities and condition against purchase orders and packing slips, and report discrepancies to the Maintenance Buyer.
• Process parts receipts and inventory transactions accurately within NSP's CMMS.
• Stock and restock parts in assigned cabinets, shelves, bins, and storage locations.
• Manage the maintenance parts room layout, including cabinet, shelf, and bin identification and labeling.
• Issue parts and supplies to maintenance personnel and accurately charge parts to the appropriate work orders, assets, or departments.
• Coordinate with maintenance technicians to ensure requested repair parts and supplies are available and properly identified.
• Work closely with the Maintenance Planner to confirm materials are available for planned work without assuming responsibility for PM development, planning, or scheduling.
• Stage or kit parts and materials identified by the Maintenance Planner for scheduled repairs, shutdowns, and planned maintenance activities.
• Support the identification and documentation of critical spare parts and equipment bills of material within the CMMS.
• Maintain accurate records of part usage, inventory movement, receipts, returns, warranties, and repairable spares.
• Coordinate returns, damaged shipments, warranty items, and receiving discrepancies with the Maintenance Buyer.
• Identify obsolete, damaged, duplicate, or excess inventory and communicate recommended disposition to maintenance leadership.
• Maintain a clean, safe, organized, and audit-ready parts room using established housekeeping and 5S standards.
• Assist with annual physical inventory counts and other inventory control activities.
• Support continuous improvement projects related to parts availability, inventory accuracy, storeroom organization, and CMMS data quality.
• Work on special projects as needed.
• Perform other duties as assigned.

QUALIFICATIONS (Knowledge, Skills, and Experience)

• A high school diploma or GED is required; an associate degree or technical certification in a related field is preferred.
• Minimum of 1 year of experience in inventory management, warehousing, parts coordination, receiving, or clerical work, preferably in a maintenance or manufacturing environment.
• Experience using maintenance management, inventory, warehouse, or enterprise resource planning software is preferred.
• Familiarity with industrial maintenance parts and supplies, including bearings, motors, gearboxes, electrical components, pneumatics, hydraulics, and power transmission components, is preferred.
• Strong organizational, prioritization, and time management skills.
• High level of attention to detail and accuracy in inventory transactions and recordkeeping.
• Ability to work effectively with maintenance technicians, planners, buyers, supervisors, vendors, and other departments.
• Ability to work independently in a fast-paced manufacturing environment while managing multiple priorities.
• Knowledge of Microsoft Office products, including Word, Excel, and Outlook.
• Ability to read, write, and communicate in English with strong verbal communication skills. Knowledge of Spanish is helpful, but not required.
• Forklift or powered industrial truck certification is preferred, or the ability to obtain certification after hire.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is required to perform physical activities that involve moving one’s whole body, such as crawling, squatting, kneeling, turning, twisting, using both hands, reaching, and stretching to perform necessary repairs and installations and lifting from 70 pounds or more (unassisted). May frequently need to bend, stoop, crouch, or climb to access machinery or equipment located at different heights or in confined spaces. The employee must be able to walk and stand for a significant amount of time on even concrete surfaces, which may at times be slippery due to marinades, water, and other liquids associated with the production process.

Due to noise levels in the work environment, the use of hearing protection is required. Precise vision is required for this position to perform detailed visual inspections and repairs of equipment and machinery, and to identify electrical color codes or safety labels. The employee will be working in a climate-controlled environment of -40ºF to -45ºF and may be exposed to heat working around hot machinery or ovens. Employees may be exposed to strong odors such as raw meat and marinades from seasoned meat.

While in the production area, employees are required to wear Personal Protective Equipment (PPE) to include hair and beard nets, rubber soled shoes, smocks, hearing protection and hard hats.

POSITION SUMMARY

The Maintenance Parts Coordinator is responsible for the organization, accuracy, and day-to-day operation of the maintenance parts room. This position ensures that maintenance personnel have the correct parts, materials, and supplies available to support safe and efficient equipment repairs while maintaining accurate inventory records within NSP's computerized maintenance management system (CMMS). The Maintenance Parts Coordinator works closely with the Maintenance Planner, Maintenance Buyer, and Maintenance Team to improve inventory accuracy, reduce downtime caused by unavailable parts, and support overall plant reliability.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Track and manage the inventory of maintenance parts, materials, tools, and supplies.
• Maintain accurate part quantities, descriptions, manufacturers, part numbers, alternate part numbers, storage locations, and other inventory information within NSP's CMMS.
• Conduct routine cycle counts and inventory audits; investigate and resolve inventory discrepancies.
• Monitor established minimum and maximum inventory levels and communicate replenishment needs to the Maintenance Buyer.
• Receive maintenance deliveries, verify quantities and condition against purchase orders and packing slips, and report discrepancies to the Maintenance Buyer.
• Process parts receipts and inventory transactions accurately within NSP's CMMS.
• Stock and restock parts in assigned cabinets, shelves, bins, and storage locations.
• Manage the maintenance parts room layout, including cabinet, shelf, and bin identification and labeling.
• Issue parts and supplies to maintenance personnel and accurately charge parts to the appropriate work orders, assets, or departments.
• Coordinate with maintenance technicians to ensure requested repair parts and supplies are available and properly identified.
• Work closely with the Maintenance Planner to confirm materials are available for planned work without assuming responsibility for PM development, planning, or scheduling.
• Stage or kit parts and materials identified by the Maintenance Planner for scheduled repairs, shutdowns, and planned maintenance activities.
• Support the identification and documentation of critical spare parts and equipment bills of material within the CMMS.
• Maintain accurate records of part usage, inventory movement, receipts, returns, warranties, and repairable spares.
• Coordinate returns, damaged shipments, warranty items, and receiving discrepancies with the Maintenance Buyer.
• Identify obsolete, damaged, duplicate, or excess inventory and communicate recommended disposition to maintenance leadership.
• Maintain a clean, safe, organized, and audit-ready parts room using established housekeeping and 5S standards.
• Assist with annual physical inventory counts and other inventory control activities.
• Support continuous improvement projects related to parts availability, inventory accuracy, storeroom organization, and CMMS data quality.
• Work on special projects as needed.
• Perform other duties as assigned.

QUALIFICATIONS (Knowledge, Skills, and Experience)

• A high school diploma or GED is required; an associate degree or technical certification in a related field is preferred.
• Minimum of 1 year of experience in inventory management, warehousing, parts coordination, receiving, or clerical work, preferably in a maintenance or manufacturing environment.
• Experience using maintenance management, inventory, warehouse, or enterprise resource planning software is preferred.
• Familiarity with industrial maintenance parts and supplies, including bearings, motors, gearboxes, electrical components, pneumatics, hydraulics, and power transmission components, is preferred.
• Strong organizational, prioritization, and time management skills.
• High level of attention to detail and accuracy in inventory transactions and recordkeeping.
• Ability to work effectively with maintenance technicians, planners, buyers, supervisors, vendors, and other departments.
• Ability to work independently in a fast-paced manufacturing environment while managing multiple priorities.
• Knowledge of Microsoft Office products, including Word, Excel, and Outlook.
• Ability to read, write, and communicate in English with strong verbal communication skills. Knowledge of Spanish is helpful, but not required.
• Forklift or powered industrial truck certification is preferred, or the ability to obtain certification after hire.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is required to perform physical activities that involve moving one’s whole body, such as crawling, squatting, kneeling, turning, twisting, using both hands, reaching, and stretching to perform necessary repairs and installations and lifting from 70 pounds or more (unassisted). May frequently need to bend, stoop, crouch, or climb to access machinery or equipment located at different heights or in confined spaces. The employee must be able to walk and stand for a significant amount of time on even concrete surfaces, which may at times be slippery due to marinades, water, and other liquids associated with the production process.

Due to noise levels in the work environment, the use of hearing protection is required. Precise vision is required for this position to perform detailed visual inspections and repairs of equipment and machinery, and to identify electrical color codes or safety labels. The employee will be working in a climate-controlled environment of -40ºF to -45ºF and may be exposed to heat working around hot machinery or ovens. Employees may be exposed to strong odors such as raw meat and marinades from seasoned meat.

While in the production area, employees are required to wear Personal Protective Equipment (PPE) to include hair and beard nets, rubber soled shoes, smocks, hearing protection and hard hats.

6:30 am to 3:30 pm with weekends as needed