Maintenance Onboarding Specialist

Beacon Communities LLC; Boston (MA); On-site; USD 105,000 - 110,000; Full time

Benefits offered by this job

Health & Wellness Benefits

401k with company match

Life Insurance

Job summary

Beacon Communities LLC is hiring a Maintenance Onboarding Specialist to coordinate and deliver onboarding, orientation, and initial training for maintenance and facilities staff across multiple properties. The role reinforces Beacon policies, procedures, and safety expectations while ensuring consistent new-hire experiences.

The position involves in-person training, familiarity with Yardi/work orders, documentation control, and collaboration with regional leadership.

Qualifications

• Excellent communication and presentation skills.
• Ability to manage onboarding schedules and records.
• Familiarity with maintenance terminology and safety practices.

Responsibilities

• Coordinate onboarding schedules for maintenance and facilities hires.
• Deliver training on policies, procedures, safety, and resident expectations.
• Introduce new hires to Yardi and work order processes.
• Track onboarding documentation and training records.
• Travel to properties to deliver in-person onboarding and coaching.

Skills

Strong communication

Presentation skills

Interpersonal skills

Travel readiness

Confidentiality

Microsoft Office

Yardi knowledge

Education

High school diploma or GED

Associate's degree or related coursework

Tools

Yardi

Job description

Maintenance Onboarding Specialist, Boston Corporate Office - Boston, MA

General Statement of Duties:

Supports the onboarding, orientation, and initial training of maintenance and facilities team members across assigned properties. This role helps ensure a consistent, safe, and effective new hire experience by reinforcing Beacon policies, service standards, and operational procedures.

Key Responsibilities:

• Coordinates onboarding schedules for maintenance and facilities new hires, including orientation, job shadowing, systems training, and follow-up.
• Delivers training on Beacon policies, maintenance procedures, resident service expectations, workplace conduct, and safety practices.
• Introduces new hires to Yardi, work order processes, inventory procedures, communication tools, and reporting expectations.
• Tracks completion of onboarding documentation, certifications, acknowledgements, and training records in accordance with company standards.
• Partners with Regional Maintenance Directors, Property Managers, and site teams to assess new hire readiness and reinforce standardized maintenance practices.
• Conducts property and facility tours so new hires understand site layouts, critical systems, emergency procedures, and safe work practices.
• Supports skills training related to preventive maintenance, unit turns, inspection readiness, and resident service standards.
• Reinforces compliance with OSHA-related safety expectations, The Injury and Illness Prevention Plan, PPE requirements, hazardous materials handling procedures, and lockout/tagout practices, as assigned.
• Maintains onboarding checklists, training materials, and reference tools and recommends updates to improve consistency and effectiveness.
• Monitors onboarding progress during the first weeks of employment and communicates updates, concerns, and recommendations to leadership.
• Supports internal audits, safety reviews, REAC/NSPIRE readiness efforts, and operational assessments by keeping onboarding and training documentation current.
• Partners with Human Resources, Operations, Safety, property leadership, and Beacon Service Center team members, as needed, to support onboarding across assigned properties.
• Travels to assigned properties and training locations to deliver in-person onboarding, coaching, and follow-up support; overnight stays may be required.
• Models Beacon values: Team Up, Shine Bright, Be Kind, Reach Higher, and Find Joy.

Supervision Received:

Reports directly to the Director of Facilities or other designated Facilities Management leadership representative.

Supervision Exercised:

This position does not typically supervise staff directly but may provide onboarding guidance and training support to new hires and assigned team members.

FLSA Status:

Exempt

Essential Functions of the Position:

• Coordinate onboarding schedules for maintenance and facilities new hires, including orientation, job shadowing, systems training, and follow-up.
• Deliver training on Beacon policies, maintenance procedures, resident service expectations, workplace conduct, and safety practices.
• Introduce new hires to Yardi, work order processes, inventory procedures, communication tools, and reporting expectations.
• Track completion of onboarding documentation, certifications, acknowledgements, and training records in accordance with company standards.
• Partner with Regional Maintenance Directors, Property Managers, and site teams to assess new hire readiness and reinforce standardized maintenance practices.
• Conduct property and facility tours so new hires understand site layouts, critical systems, emergency procedures, and safe work practices.
• Support skills training related to preventive maintenance, unit turns, inspection readiness, and resident service standards.
• Reinforce compliance with OSHA-related safety expectations, The Injury and Illness Prevention Plan, PPE requirements, hazardous materials handling procedures, and lockout/tagout practices, as assigned.
• Maintain onboarding checklists, training materials, and reference tools and recommend updates to improve consistency and effectiveness.
• Monitor onboarding progress during the first weeks of employment and communicate updates, concerns, and recommendations to leadership.
• Support internal audits, safety reviews, REAC/NSPIRE readiness efforts, and operational assessments by keeping onboarding and training documentation current.
• Partner with Human Resources, Operations, Safety, property leadership, and Beacon Service Center team members, as needed, to support onboarding across assigned properties.
• Travel to assigned properties and training locations to deliver in-person onboarding, coaching, and follow-up support; overnight stays may be required.
• Model Beacon values: Team Up, Shine Bright, Be Kind, Reach Higher, and Find Joy.

Education

Minimum Qualifications:

• High school diploma or GED required.
• Associate's degree, vocational training, or coursework in facilities management, building systems, training, education, human resources, or a related field preferred.

Experience

• Three (3)+ years of experience in property maintenance, facilities operations, onboarding, property management support, or a related field.
• Solid experience delivering training, coaching, or orientation programs preferred.
• Experience with maintenance systems, work order processes, safety procedures, and multi-site property operations.

Qualifications And Skills

• Strong communication, presentation, and interpersonal skills.
• Ability to manage onboarding schedules, maintain accurate records, and follow through on multiple priorities across assigned properties.
• Working knowledge of building systems, maintenance terminology, resident service expectations, and workplace safety practices.
• Proficiency with Microsoft Office; experience with Yardi or similar systems preferred.
• Strong organizational, problem-solving, and follow-through skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to travel between properties and training locations, as needed.
• Valid driver's license required.

Physical Capabilities

• Ability to move about & around properties and training spaces; stand or walk for extended periods; climb stairs and/or ladders; occasionally bend, stoop, kneel, or reach; and lift up to 50 pounds, as needed.

Compensation: $105,000 - $110,000 annual salary

Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Company Overview

Founded in 2004, Beacon Communities LLC is a privately-owned real estate firm that develops, acquires, invests in, and manages a wide range of multifamily housing. Beacon currently owns and manages approximately 150 properties including affordable housing, market rate housing, and mixed income-housing. Its developments range from new construction, to historic adaptive reuse, to the renovation of existing housing.

At Beacon, we strive to make a difference in our residents’ lives. We build outstanding communities that make enduring contributions to the vitality of our cities and towns. We create communities that serve a diverse cross section of our society. Our communities are healthy and vibrant. Why? Because they are planned with care, consideration, and compassion.

Benefits Offered

At the core of Beacon Communities is the talent on our teams, and we are committed to taking care of our team members so they can deliver great experiences to our residents. That is why we are proud to provide competitive compensation and comprehensive benefits that support a healthy life for you and your family when you join our team.

As a regular, full time employee at Beacon you can expect:

• Health & Wellness Benefits. We offer plans for quality medical, dental, and vision coverage to all employees regularly scheduled to work a minimum of 24 hours or more per week. HSA/FSA options are also available.
• Work-Life Balance. On top of offering 13 paid holidays per year, we have an attractive paid time off policy that includes vacation days, personal days, sick time, wellness days, summer flex time, volunteer days and early close Fridays.
• Retirement planning. We offer a 401k program with a company match.
• 100% Company-Paid Life Insurance. With affordable options to elect voluntary life, critical illness, hospital care or accidental injury coverage.
• Access to an Employee Assistance Program (EAP),Childcare & Eldercare Support, Career Development and Advancement Opportunities... and more!

Beacon Communities LLC is an Equal Opportunity Employer that seeks a diverse pool of candidates

We are committed to a policy of equal employment opportunity without regard to race, color, ancestry, national origin, religion, disability, gender, gender identity, sexual orientation, age, veteran status or other protected class. All qualified applicants are encouraged to apply. Beacon Communities LLC participates in the E-Verify program.