Maintenance Office Tech I or II

Txdot; Cleburne (TX); On-site; USD 35,000 - 59,000; Full time

Job summary

Join a forward-thinking organization as a Maintenance Office Tech I or II, where you will play a vital role in keeping the office running smoothly. This position involves a variety of clerical tasks, including data entry, customer service, and support for meetings and employee onboarding. With a strong emphasis on teamwork and communication, you will be part of a dedicated group that values work-life balance and offers comprehensive benefits. If you're organized, detail-oriented, and ready to make a difference, this is the perfect opportunity for you!

Benefits

Retirement Plans

Flexible Work Schedules

Paid Leave and Holidays

100% Health Premiums for Full-Time Employees

On-the-Job Training

Tuition Assistance Program

Holistic Wellness Program

Career Development Opportunities

Family-Friendly Policies

Qualifications

• High school diploma or equivalent required.
• Experience in administrative or clerical support preferred for Tech II.

Responsibilities

• Provide clerical support, including answering phones and data entry.
• Assist with inventory and procurement tasks.

Skills

Customer Service

Clerical Tasks

Data Entry

Communication Skills

Organizational Skills

Education

High School Graduate or Equivalent

Tools

Automated Record-Keeping Systems

Applicable Computer Systems and Applications

Job description

Job Description - Maintenance Office Tech I or II (2501223)

Job Description

Maintenance Office Tech I or II - ( 2501223 )

Position Information

Do you like supporting your co-workers and providing excellent customer service? Are you organized and able to perform clerical tasks? If so, come join us at TxDOT's Keene Maintenance Office as the Maintenance Office Tech I or II. This position keeps the office running day to day, assisting with phone calls, meetings, employee onboarding, orders and procurement, data entry, timesheets, and many other essential functions. The ideal candidate is able to communicate and respond quickly and professionally via phone or email to members of the public, coworkers, and local government stakeholders. With great benefits, and a great team, TxDOT is the place to be!

Salary Grade/Plan:

Maintenance Support Tech I(A13): $35,439 - $52,388

Maintenance Support Tech II(A15): $38,976 - $58,045

This position is for (1) Maintenance Office Tech I or II. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs

Minimum Salary

: 35,439.00

Maximum Salary

: 58,045.00

Pay Basis

: Yearly FLSA Status : Nonexempt

Work Locations

: Johnson/Cleburne Ae/Maint 2200 FM 2280 Cleburne 76033

Travel

: Yes, 5 % of the Time Shift : Day Job Shift Details : 40 Location Flexibility : Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at:Total Compensation Package
To viewbenefitsavailable to all State of Texas employees visit:Benefitsat a Glance (ERS.texas.gov)

Performs administrative support-related work in a maintenance office or district headquarters. Work requires contact with private entities. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Maintenance Office Tech II

Performs administrative support-related work in a maintenance office or district headquarters. Work requires contact with
high-level managers, executives, governmental officials and private entities. Employees at this level establish their own work
plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Maintenance Office Tech I

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or frontdesk assistant.
• Assists district personnel with annual inventory of supplies, stockpiles and minor equipment.
• Assists in preparing monthly and final maintenance contract estimates.
• Conducts monthly spot inventories, verifies inventory findings, reconciles and coordinates with Business Services on
  adjustments needed.
• Coordinates with District Warehouse personnel on surplus property sales of miscellaneous items.
• Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical
  errors, syntax, style, sentence structure, content, and clarity.
• Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance,budgeting, maintenance, inventory, contracts, purchasing, travel information, and permitting activities.
• Monitors and assists with data entry for maintenance contract record keeping.
• Monitors the use of equipment and transfers.
• Prepares statistical reports and verifies for accuracy and completeness.
• Prepares and distributes correspondence.
• Processes change orders, supplemental agreements, and extra work orders.
• Receives, sorts, opens, evaluates content and distributes mail.
• Reviews and processes records of completed maintenance projects.
• Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and
  equipment and monitors contracts.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, andtravel arrangements.
• Processes receipts and invoices for payment.
• Performs other job responsibilities as assigned.

Maintenance Office

• Composes and prepares correspondence and applicable recurring or special one-time reports and/or confidential and
  sensitive communications.
• Coordinates and tracks the progress of projects and specialized programs and informs supervisor or other Departmentofficials of status.
• Maintains materials inventory.
• Researches and compiles information for reports or inquiries and assists in organizing, coordinating and preparing
  written or statistical reports.
• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or frontdesk assistant.
• Assists district personnel with annual inventory of supplies, stockpiles and minor equipment.
• Assists in preparing monthly and final maintenance contract estimates.

Tech IIConducts monthly spot inventories, verifies inventory findings, reconciles and coordinates with Business Services on

• adjustments needed.
• Coordinates with District Warehouse personnel on surplus property sales of miscellaneous items.
• Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical
  errors, syntax, style, sentence structure, content, and clarity.
• Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance,budgeting, maintenance, inventory, contracts, purchasing, travel information, and permitting activities.
• Prepares and distributes correspondence.
• Processes change orders, supplemental agreements, and extra work orders.
• Receives, sorts, opens, evaluates content and distributes mail.
• Reviews and processes records of completed maintenance projects.
• Reviews, prepares and negotiates applicable program purchases for services, office materials, supplies, tools and
  equipment and monitors contracts.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, andtravel arrangements.
• Processes receipts and invoices for payment.
• Performs other job responsibilities as assigned.

Maintenance Office Tech I

Minimum Qualifications:

Education: High School Grad or Equivalent in general education.

Experience: None

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Maintenance Office Tech II

Education: High School Grad or Equivalent in general education.

Experience: 1 YEAR in administrative or clerical support, customer service, or related experience.
(Experience can be satisfied by fulltime or prorated part-time equivalent)

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Maintenance Office Tech I

• Automated record-keeping methods
• Applicable computer systems and applications
• Roadway maintenance concepts, methods and procedures
• Applicable industry safety standards, guidelines, and specification codes
• Purchasing methods and procedures
• Maintaining effective working relationships with others
• Dealing courteously and effectively with the public
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording
  meeting notes, record keeping and records management
• Preparing and maintaining confidential and sensitive records, files, and reports
• Using computers, applicable programs, applications, and systems
• Maintaining a safe and effective working relationship with others
• Follow verbal and written instructions
• Shows initiative and action beyond what is required to improve products or services; is self-starting and completes
  assignments independently without constant supervision
• Protects sensitive and confidential information

Maintenance Office Tech II

• Office management practices and procedures
• Automated record-keeping methods
• Applicable computer systems and applications
• Roadway maintenance concepts, methods and procedures
• Applicable industry safety standards, guidelines, and specification codes
• Purchasing methods and procedures
• Maintaining effective working relationships with others
• Dealing courteously and effectively with the public
• Coordinating labor, materials, and equipment
• * Administrative support practices and procedures to include writing, editing and report writing techniques, recording
  meeting notes, record keeping and records management
• Preparing and maintaining confidential and sensitive records, files, and reports
• Using computers, applicable programs, applications, and systems
• Maintaining a safe and effective working relationship with others
• Follow verbal and written instructions
• Maintains composure when handling problems, stressful situations, continuous change, or unexpected developments
• Shows initiative and action beyond what is required to improve products or services; is self-starting and completes
  assignments independently without constant supervision
• Protects sensitive and confidential information
• Required to work hours other than 8 to 5.
• Required to work under exposure to inclement weather conditions.
• Required to wear personal protective equipment provided by employer and comply with all safety requirements.

Job

Schedule

Schedule

: Full-time

Employee Status

Employee Status

: Regular

Job Type

Job Type

: Standard

Job Level

Job Level

: Non-Management

Job Posting

Job Posting

: May 2, 2025, 7:04:16 PM

Unposting Date

: May 17, 2025, 4:59:00 AM

State Job Title/s : Administrative Assistant III/Administrative Assistant IV State Job Code/s : 0154/0156

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.