Maintenance Manager, Student Housing

Thesciongroupllc; Illinois; On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Discretionary annual bonus

Health Insurance

Dental Insurance

Vision Insurance

401k Matching

Paid Time Off

Job summary

Thesciongroupllc is seeking a Facilities Manager in Illinois to ensure the safety and functionality of property buildings. This role requires strong leadership and problem-solving skills to oversee maintenance operations and collaborate with the Facilities team and vendors.

The ideal candidate will have significant experience in building management and expertise in HVAC, plumbing, electrical, and mechanical systems. The position includes a full-time salary with additional benefits.

Qualifications

• 8 years of experience managing building systems in multi-unit residential properties.
• 5 years of supervisory experience required.
• Expertise in plumbing, HVAC, electrical and mechanical systems.

Responsibilities

• Manage all building services and preventive maintenance programs.
• Oversee daily operations, including hands-on tasks.
• Act as primary point of contact for emergencies.

Skills

Building systems management

HVAC systems

Plumbing

Electrical systems

Mechanical systems

Leadership

Education

High school diploma/GED or trade school diploma

Trade certifications (CPO, HVAC)

Tools

Microsoft Office

CMMS

Job description

Your Opportunity

Scion is paving a path in student living and the Facilities Manager is a keystone team member in the execution of our vision. This position ensures safety and functionality of the property’s buildings and equipment and ensures optimal service is carried out by the onsite Facilities team and any third‑party vendors.

The Facilities Manager is a subject matter expert and experienced leader who excels in a fast‑paced, agile, collegiate environment. This role demands superior problem solving, leadership and unwavering follow through. Those in the Facilities Manager position may also be asked to assist other properties.

Your Benefits

• FLSA Status Exempt
• Discretionary annual bonus
• Paid Time Off
• Health Insurance
• Dental Insurance
• Vision Insurance
• 401k Matching
• Paid Maternal Leave
• Parental Leave
• Learning reimbursement opportunities

Your Responsibilities

• Manage all building services and preventative maintenance programs to the best of industry’s practices, the Scion’s Standard Operating Procedures, and in compliance with the State/Federal Govt./OSHA’s Codes/regulations.
• Manage the day‑to‑day operations including but not limited to heating, ventilating, air conditioning (HVAC), plumbing and piping, fire protection, and general building maintenance and troubleshooting, building automation systems and building maintenance systems.
• Oversee daily operations of the property while actively participating in hands‑on tasks such as maintenance, repairs, and troubleshooting to ensure the smooth functioning of the property.
• Serve as the primary point of contact for after‑hours emergencies, providing on‑call support to address urgent facility issues, including maintenance, safety concerns, and system failures, ensuring minimal disruption to operations.
• Monitor systems and provide diagnostics, preventative maintenance, annual testing, permitting, certification for all major building systems including chilled water systems with fan coil units, air handling units with outside condensers including rooftop units, building stationary boilers, hot & cold water distribution systems (plumbing, pressure/pneumatic/storage tanks, variable frequency drive and pumps & motors), domestic hot water heaters, building automation systems (BAS), electrical distribution systems, switchgears and controls, generators, uninterrupted power supply (UPS), elevators and lifts, parking structures (ventilation/drainage systems, T‑Joints), entrance & exit gates and overhead doors, shingled/tarred roof, TPO membrane roofing system, EIFS, brick, vinyl & cementitious sideboard, ACP, curtain walls, insulated glass units (IGUs).
• Operate and manage all life safety systems including fire pumps, fire alarm monitoring panels, dry/wet sprinkler systems, visual and audible alarms, back‑flow preventers, smoke detectors, CO₂ sensors/alarms, fire extinguishers, emergency lighting, means of egress, fire dampers.
• Prioritize and schedule maintenance work, assuring quality of work consistent with Scion’s standards.
• Manage the Facilities Technicians to ensure all service requests are completed within Scion standards and are appropriately and accurately documented.
• Manage facilities budgets.
• Review completed work to verify conformance to standards or repair requirements.
• Ensure all emergency, routine maintenance/repairs are carried out in a timely and professional manner.
• Ensure all preventive maintenance is carried out in a timely and professional manner.
• Respond promptly and effectively to all safety/risk‑management‑related issues at the property.
• Review completed work orders for accuracy of labor hours, materials’ cost, and track recurring equipment failures.
• Conduct regular inspection tours of buildings, interior common areas and the exterior of the property, equipment and surrounding grounds for deficiencies, potential safety, health or code problems and necessary repairs.
• Prepare written reports summarizing findings, and advise other building users as appropriate, of the findings.
• Provide recommendations for dealing with problems noticed in inspections.
• Oversee and supervise “Turn” preparation including the prompt inspection of vacated units, makes appropriate repairs and charges, and ensures completion as scheduled.
• Inspect vacant units after repairs and maintenance have been completed to determine quality of work performed and readiness for occupancy.
• Manage the maintenance spare parts and the tools inventory, determining which parts/tools to stock and their stock level and working directly with General Manager to maintain inventory of parts, tools and supplies within budget.
• Maintain shop appearance and all mechanical, supply, electrical and storage facilities on site.
• Ensure proper maintenance of equipment to ensure warranty compliance and extended useful life.
• Oversee all other contracted work in the building, obtaining bids and negotiating prices with vendors and contractors, as approved by the General Manager, Regional Manager or the Regional Facility Manager.
• Coordinate deliveries, schedules, and performance of all facility related vendors.
• Ensure proper safety procedures are followed, personal protective equipment is used, and health & safety policies are enforced.
• Manage process for keying and coring/coding of locks and maintain lock procedures, logbooks and protocols for key management and security.
• Effectively implement standard operating procedures and preventive maintenance programs according to Scion’s standards.
• Take part in emergency preparedness planning and acts as essential personnel in emergencies.
• Escalate unique or urgent repairs/replacements to General Manager and Regional Facilities Manager.
• Maintain records on all major systems including maintenance manuals, manufacturer’s cut sheets, warranties, and equipment specifications.
• Work closely with the General Manager and Regional Facilities Manager to manage, formulate and track facilities and capital budget.
• Hire, train and develop Facilities team members, holding them accountable for delivering a high level of service.

The responsibilities listed above may not be all‑inclusive.

What We Require

• High school diploma/GED, trade school diploma, or military training
• 8 years of relevant experience managing building systems in multi‑unit residential properties, 5 years of supervisory experience
• 5 years’ experience with building automation systems, and life safety systems
• EPA 608 Universal certification
• HVAC/EPA 608 Universal certification
• Certified Pool Operator (CPO), or intention to obtain within six months
• Expertise in plumbing, HVAC, electrical and mechanical systems as well as generally accepted maintenance practices
• Boiler operator or Stationary Engineer Certificate/Licence
• Ability to read and interpret documents such as design drawings, blueprints, safety guidelines, operating and maintenance instructions and procedural manuals
• Ability to manage multiple projects simultaneously, set priorities and meet deadlines
• Basic computer working knowledge, including Microsoft Office and CMMS
• Valid driver’s license
• Ability to stand 8 hours or longer per day and lift up to 100 lbs. as necessary

Operational Details

• Job location is at the assigned property. May be required to travel periodically.
• Serves in an “on‑call” capacity, except during approved PTO periods.

Salary Range

The base salary range for this full‑time position is base + bonus + benefits. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job‑related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

Illinois Pay Range: $60,000 — $65,000 USD

The Scion Group LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, creed, national origin, color, gender, sex, sexual orientation, gender identity or expression, age, physical or mental disability (as long as the employee/applicant is otherwise qualified for the job with or without a reasonable accommodation), genetic information, HIV/AIDS status, marital status, uniformed service, veteran status, pregnancy or other legally protected status or category under federal or state law. The Scion Group LLC complies with applicable state and local laws governing nondiscrimination in employment in all locations in which the Company has properties. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence, compensation, training and other terms and conditions of employment. The Scion Group LLC is committed to the principles of equal employment opportunities.