Maintenance Manager Assistant

State of Iowa; Fairfield, Ames (IA, IA); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

IPERS Retirement Package

Health, dental, and life insurance

401A plan with employer contributions

Employee Discount Programs

Job summary

State of Iowa, through the Iowa Department of Transportation in Fairfield, seeks an Engineering Office Assistant 2 – Maintenance Manager Assistant to support district maintenance operations and reporting.

This role emphasizes budgeting, procurement coordination, recordkeeping, and frontline technical support for field staff. Work hours are 8:00 am to 4:30 pm, Monday–Friday, with travel as needed, and a strong benefits package from the State of Iowa.

Qualifications

• High school diploma or GED (or equivalency) required.
• Five years of full-time highway design/maintenance or related administrative experience.
• State executive branch experience or equivalent highway program experience preferred.

Responsibilities

• Provide administrative and operational support to district maintenance managers; prepare spreadsheets and reports.
• Assist in budgeting, expenditures, and annual work program data management.
• Coordinate procurement: obtain quotes, create PO/vouchers, track materials, notify garages and budget staff.
• Update district records for winter operations, inventories, vehicle service/inspection needs, and Adopt-A-Highway docs.
• Offer frontline technical support to field staff; train on software/hardware systems; assist access issues.
• Support staffing, FTE management, overtime, training, and coordination with external agencies.

Skills

Administrative support

Education

High School Diploma or GED

Tools

Microsoft Office

RMS

Workday

Job description

Make a meaningful impact with the Iowa Department of Transportation, where our mission is Making Lives Better Through Transportation. We are seeking a dedicated and detail-oriented Maintenance Manager Assistant who will play a key role in supporting daily maintenance operations across the district. The ideal candidate will demonstrate actions and behaviors guided by our core values: Safety First, People Matter, Customer Focused, Servant Leadership, and Integrity Without Exception. If you are committed to helping support essential services that keep Iowa moving, we invite you to consider this opportunity.

Location

Fairfield

Shift Requirements

8:00 am to 4:30 pm, Monday - Friday, travel as needed

As an Engineering Office Assistant 2 – Maintenance Manager Assistant your duties will include, but are not limited to:

• Provide comprehensive administrative and operational support to the District Maintenance Manager and District Operations Manager, including preparing spreadsheets, generating reports, and analyzing maintenance activity data using Microsoft Office, RMS, Workday, and other required systems.
• Assist in planning, developing, and monitoring district maintenance operations, including budget tracking, reviewing expenditures, maintaining annual work program data, and supporting resource prioritization.
• Coordinate purchasing activities by obtaining quotes, preparing purchase orders and vouchers, tracking materials, and ensuring accurate communication of procurement details to garages, HMS staff, and budget personnel.
• Update and maintain district records related to winter operations, material inventories, vehicle service and inspection needs, sign inventory tracking, and Adopt-A-Highway program documentation.
• Provide frontline technical support to field staff by training employees on software/hardware systems, maintaining expert-level understanding of related applications, and assisting with access issues.
• Support personnel and administrative functions including FTE management, staffing updates, overtime monitoring, training coordination, agreement review with external agencies, and preparation of required correspondence and memoranda.

As a State of Iowa employee, you will be eligible for the following benefits:

• Competitive pay and benefits package including health, dental, flexible spending, and life insurance
• Insurance benefits start the first month following 30 days of employment and costs can be reviewed here.
• Opportunities for professional growth and development.
• Paid time off effective immediately - biweekly vacation, separate sick leave, accruals rollover on a yearly basis, and 9 paid holidays per year.
• Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match
• Optional 401A plan with employer contributions.
• Employee Discount Programs from a variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial).

We encourage you to view more about the State of Iowa Employee benefits and costs at the State of Iowa Employee Benefits Website!

Iowa DOT complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the EEO & ADA Officer at 515-689-1009 or via email at [e-mail].

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

1. All of the following (a andb):
   1. Graduation from high school, GED, or equivalency;and
   2. Atotaloffiveyearsoffull-timeexperienceinhighwaydesign,maintenance,construction, or materials; or administrative support in inventory management, training programs, administrative recordkeeping or closely relatedareas.
2. Atotaloffiveyearsofeducationand/orfull-timeexperience(asdescribedinnumberone),where thirty semester hours of accredited college or university coursework in any field equals one year of full-timeexperience.
3. Current, continuous experience in the state executive branch that includes eighteen months of full-time work as an Engineering Office Assistant 1 or three years of full-time work experience in highway design, maintenance, construction, or materials.

For additional information, please click on this link to view the job description.