Maintenance Manager

Allen Construction; Santa Barbara (CA); On-site; USD 120,000 - 160,000; Full time

Job summary

Allen Construction in Santa Barbara, CA seeks an experienced Division Manager to lead, estimate, and deliver high-end residential projects. This exempt role combines leadership, operations, and client relations to maintain quality and profitability.

You will oversee estimating, warranties, and finances, manage subcontractors, and uphold safety standards on site, with a focus on delivering projects on time and within budget.

Qualifications

• Five or more years in construction project management with production oversight
• Two or more years supervising field or service staff
• Experience with estimating and sales including proposals and contracts
• Clear written and verbal communication with clients, colleagues, and subcontractors (English)
• Comfortable with job-cost, budget and margin analysis
• Ability to read and interpret architectural plans
• Knowledge of residential construction codes and sequencing
• Ability to prepare reports and communicate effectively
• Experience with high-end projects and quality building
• Proficient with Microsoft Office and Salesforce; project management software
• Valid driver’s license and driving flexibility
• Availability for after-hours or emergency warranty issues

Responsibilities

• Lead, schedule, coach, and develop technicians, carpenters, and labor staff
• Assign and prioritize work, monitor quality and timely completion
• Manage subcontractor and vendor relationships and performance
• Run division meetings and EOS rhythms; attend company meetings
• Ensure safety standards and regulations are followed on job sites
• Occasionally perform hands-on work to support the team
• Collaborate with project managers to produce accurate scopes of work
• Bid competitively while protecting margin; provide ballpark estimates
• Oversee warranty intake, scheduling, and close-out processes
• Coordinate with production teams on warranty items and track resolutions
• Maintain records in Salesforce and PM system
• Serve as primary client contact for the division; respond promptly
• Conduct quality-control inspections to uphold standards
• Manage revenue and gross margin goals; monitor costs and profit margins

Skills

PM experience

Team supervision

Estimating & sales

Communication skills

Budget analysis

Architectural plans

Construction codes

Reports & communication

MS Office & Salesforce

Driver's license

Education

High School Diploma or GED

Bachelor’s degree (desirable)

Tools

Salesforce

Microsoft Office

Project management software

Job description

Start Date 10/15/2026

End Date 12/31/2026

Overview

Salary Range

Position Type

Full Time

Job Shift

Day

High School

Category

Construction

Description

ESSENTIAL JOB FUNCTIONS

TEAM LEADERSHIP & OPERATIONS (30%)

• Lead, schedule, coach, and develop technicians, carpenters, and labor staff, including hiring and training
• Assign and prioritize work, and follow up to ensure quality and timely completion
• Manage subcontractor and vendor relationships and performance
• Run division meetings and rhythms in line with EOS, and attend company meetings as required
• Ensure Allen Construction safety standards and applicable regulations are followed on every job site
• Occasionally perform hands‑on work to support the team or resolve urgent client issues

ESTIMATING, PROPOSALS & CONTRACTS (20%)

• Team up with division project managers/coordinators to produce accurate scopes of work, proposals, and contracts
• Bid competitively while protecting margin
• Vet new sales opportunities to ensure good project fit and margin potential
• Provide timely ballpark estimate ranges to offer realistic budgets

WARRANTY & SERVICE REQUESTS (20%)

• Oversee intake, diagnosis, scheduling, completion, and close‑out of warranty and service requests
• Coordinate with production teams on warranty items and track each request to resolution
• Maintain accurate records in Salesforce and the company’s project management system

CLIENT RELATIONS & QUALITY CONTROL (20%)

• Serve as a primary client contact for the division and respond promptly to client, team, and subcontractor communications
• Conduct quality‑control inspections and uphold Allen Construction’s standards of building quality

FINANCIAL PERFORMANCE (10%)

• Manage the division’s revenue and gross margin goals
• Monitor job costs, budgets, and profit margins, and take corrective action when needed

ESSENTIAL PHYSICAL REQUIREMENTS:

Must be able to stand for prolonged periods of time, sit, squat, turn, bend, walk around construction sites, exert physical effort in carrying out daily duties, operate telephone and computer, see, speak, hear, write, and lift up to 35 pounds.

CLASSIFICATION:

This position is classified EXEMPT with regard to State and Federal overtime regulations. The position is primarily managerial and administrative in nature.

NOTE:

The duties and requirements listed are representative of the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor.

Qualifications

MINIMUM QUALIFICATIONS:

• A high school diploma or GED
• Five (5) years of construction project management experience with oversight/management of production
• Two (2) or more years of experience supervising field or service staff
• Experience with estimating and sales, including preparing proposals and contracts
• Clear written and verbal communication with clients, colleagues, and subcontractors (English required)
• Comfortable with job-cost, budget, and margin analysis
• Able to read, understand, and interpret architectural plan sets
• Possess a technical understanding of residential construction codes, sequencing, and best building practices
• Able to gather information, prepare reports, and communicate effectively
• Experience with complex and high-end projects
• Demonstrate experience and passion for quality building and client satisfaction
• Computer literate in Microsoft Office Suite and Salesforce; able to use project management and job-cost software
• Valid driver’s license and the ability to be insured under the company’s auto policy
• Availability for after-hours or emergency warranty and service issues as needed

DESIRABLE:

• Bachelor’s degree in construction management, architecture, or a related field
• Green building experience or LEED AP designation
• Ability to communicate in a second language, preferably Spanish
• Experience working in an employee-owned (ESOP) company culture

SKILLS:

• Able to enforce Allen Construction standards, policies and procedures
• Able to prioritize and organize work assignments, delegate work and follow up as necessary to achieve desired results
• Able to create and execute an annual department strategic plan that aligns with the overall Company strategic plan
• Able to run the division on the Entrepreneurial Operating System (EOS), including Rocks, Scorecard, and Level 10 meetings
• Able to motivate staff to develop and maintain a cohesive team
• Be a clear thinker, analyze and resolve problems while exercising good judgment
• Able to focus on details
• Able to build trust with high-end clients and resolve concerns professionally
• Able to ensure security and confidentiality of client and company information
• Able to work without direct supervision
• Manage/direct division personnel to achieve annual revenue and gross margin goals
• Perform annual reviews for division staff to measure performance of individuals and set goals for personnel to increase productivity
• Provide monthly tracking of sales, revenue, gross profit margin (GPM) and net profit %