Maintenance Inventory Admin

Mid City Scrap; Westport (MA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental and vision insurance (

Company paid life insurance

Generous paid vacation

9 paid holidays

Company match 401(k)

Weekly pay schedule

Job summary

Mid City Scrap in Westport, MA is seeking a Maintenance Inventory Administrator to organize and manage maintenance parts, supplies, and records. You will support the maintenance team by ensuring parts are stocked, tracked, and documented, while coordinating with vendors and handling purchase orders in an industrial yard environment.

The ideal candidate is highly organized, detail oriented, and proficient with inventory software and Microsoft Office.

Qualifications

• Ability to manage maintenance inventory and purchase orders.
• Experience with inventory control and cycle counts.
• Comfort in industrial environment and safety procedures.
• Proficient in Microsoft Office and basic software.

Responsibilities

• Maintain organized maintenance inventory system, parts room and warehouse.
• Process files for inventory records, POs, invoices and vendor data.
• Create and submit maintenance purchase orders for parts and tools.
• Receive shipments, verify quantities and document received goods.
• Travel to local vendors for parts sourcing and pickups.
• Monitor open orders and coordinate with vendors on delivery.
• Conduct regular cycle counts and assist with physical inventories.
• Collaborate with maintenance staff to identify stock needs and reorder points.
• Keep storage areas clean and safe; follow safety procedures.
• Assist with other tasks as directed by Maintenance Manager.

Skills

Highly organized

Attention to detail

Strong communication

Computer literacy

Tools

Microsoft Office

Job description

Description

About Us

Founded in the 1930s and proudly based in Westport, Massachusetts, Mid-City Scrap is one of New England's most established and trusted names in metal recycling. We provide comprehensive recycling services across the region, specializing in both ferrous and non-ferrous metals.

What We Offer

• Low-cost Medical, Dental and Vision insurance
• Company paid life insurance with additional voluntary life and disability insurance options
• Generous paid vacation
• 9 Paid holidays
• Company match 401(k)
• Weekly pay schedule

The Maintenance Inventory Administrator is responsible for organizing, tracking, ordering, receiving, and maintaining maintenance parts, supplies, and related records for the facility. This role supports the maintenance team by ensuring parts and materials are readily available, properly stocked, and accurately documented. The ideal candidate is highly organized, detail-oriented, knowledgeable with maintenance practices and able to work in an industrial environment. This role will manage inventory flow, purchase orders, and shipping/receiving activities.

Key Responsibilities

• Maintain a high level of organization within the maintenance inventory system, parts room, and warehouse area.
• Perform file maintenance for inventory records, purchase orders, packing slips, invoices, vendor information, and other maintenance-related documentation.
• Complete and submit purchase orders (P.O.s) for maintenance parts, supplies, tools, and equipment as directed.
• Receive shipments, verify quantities and condition of incoming items, and ensure proper documentation and communication of received goods.
• Travel to local vendors for parts sourcing and pickups.
• Handle parts ordering and tracking, including monitoring open orders, communicating with vendors, and following up on delivery timelines.
• Conduct regular cycle counts and assist with physical inventory audits of maintenance parts and supplies.
• Work closely with maintenance personnel to identify stock needs, urgent part requirements, and reorder points.
• Keep storage areas clean, neat, and organized to support safe and efficient operations.
• Follow all company safety procedures and maintain awareness of hazards in an industrial scrap yard environment.
• Other tasks as directed by the Maintenance Manager

Requirements

• Highly organized, able to multitask effectively
• Attention to detail
• Strong communication skills
• Computer savvy, able to easily navigate different apps including Microsoft Office.

Working Conditions

• Ability to lift, carry, and stock items weighing up to 20 pounds on a regular basis.
• Ability to climb stairs to access the warehouse area to locate, retrieve, stock, and organize parts.
• Ability to stand, walk, bend, reach, and move throughout the maintenance shop, warehouse, and yard as needed.
• Must be able to work in an active industrial / metal recycling environment, including exposure to dust, noise, temperature changes, and heavy equipment traffic.
• Must wear required personal protective equipment (PPE) as designated by company policy.

PLEASE NOTE: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

All U.S. applicants must be 18 years of age.

An offer of U.S. employment by Mid-City Scrap LLC is contingent on the satisfactory completion of a post-offer drug screen and background check.

As an Equal Opportunity Employer, Mid City Scrap does not discriminate based on race, religion, color, sex, marital status, disability status, national origin or ancestry, veteran status, age, prior industrial

injury, sexual orientation, genetic information, or any other protected status under local, state, or federal law.