Maintenance Director

City of Lincoln; Portland (OR); On-site; USD 25,000 - 30,000; Full time

Job summary

City of Lincoln is seeking a maintenance supervisor to oversee a maintenance team across the community. The role includes supervising trades, planning work, and ensuring ultra-high levels of safety and compliance.

You will coordinate with outside vendors, manage budgets, and develop preventive maintenance plans for apartments and common areas. Responsibilities include inspections, responding to resident requests, and supporting emergency preparedness, drills, and safety programs.

Qualifications

• Experience supervising a maintenance team and coordinating work orders.
• Ability to plan, interview, hire and train staff effectively.
• Ensure compliance with health, safety and building codes.

Responsibilities

• Supervise the Maintenance team at the assigned community; may oversee other teams.
• Schedule, assign and direct work; review performance and discipline as needed.
• Inspect buildings and equipment; coordinate third parties for pest control and fire safety.
• Develop and implement preventive maintenance plans for apartments and common areas.
• Solicit bids, evaluate contractors, and obtain approvals from Executive Director.
• Maintain inventory, track expenses, and ensure timely completion of work orders.
• Participate in Safety and Infection Control programs and support emergency drills.
• Transport residents when required and attend mandatory meetings.

Skills

supervision

maintenance management

safety compliance

vendor coordination

budgeting & expenses

scheduling

Job description

Description

• Base Pay $25.00 - $30.00 / Year
• Employee Type Full Time Non-Exempt

• Routinely perform a wide variety of building maintenance and mechanical work such as carpentry, electrical, plumbing, interior and exterior painting, drywall, and small appliance and minor equipment troubleshooting and repair.
• Ensure all company, state, local or federal health, safety, health, building, fire and insurance codes or requirements are always met or exceeded.
• Conduct regular inspections of building, equipment, and mechanical equipment. Schedule and coordinate with third parties, such as pest control and fire marshal, as appropriate.
• Assists with emergency preparedness efforts , including training and drills .
• Promptly respond to resident apartment maintenance or repair requests.
• Inspect and prepare all apartments for rent-ready status as per company policy before new residents move into the community.
• Develop, maintain, document, and complete routine and Preventive Maintenance Plan for apartments, common areas, equipment, fixtures and furnishings.
• Solicit appropriate community maintenance estimates or bids when necessary, and present results to Executive Director.
• Evaluate performance of all service contractors.
• Obtain appropriate approval from Executive Director prior to making any purchase. Maintain a log of all expenses incurred and repairs completed.
• Ensure all work orders are completed in a timely fashion and billing information is recorded.
• Maintain effective inventory and loss control for departmental supplies, parts, tools, and equipment.
• Ensure efficient and effective use of all maintenance department and community resources, includes ensuring the use of outside vendors is necessary and within established budgetary guidelines.
• Participate in community and resident programs to include, but not limited to Safety Committee and Infection Control Committee. Promptly address all maintenance-related needs that arise.
• May be required to transport residents to activities, appointments, events, and during emergencies.
• Attend mandatory meetings as scheduled by Executive Director.
• Maintain confidentiality of resident, community , employee, and company information.
• Maintain working knowledge of fire and disaster plans and responsibilities under emergency conditions.
• Perform other duties as assigned .

Requirements

This position directly supervises the Maintenance team at the assigned community and may also supervise the Housekeeping and Transportation team . Responsibilities include interviewing, hiring, and training employees planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. The Executive Director must be consulted before disciplinary action is taken.