Maintenance Data Administrators

Seventh Dimension, LLC; San Diego (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

A veteran-friendly employer is seeking a Maintenance Data Administrator in San Diego, CA, to provide administrative support for vehicle maintenance operations. Responsibilities include managing repair orders and generating reports, with a focus on accurate data management and compliance with reporting requirements. Candidates should have experience in maintenance data entry and familiarity with fleet management software. U.S. citizenship and the ability to obtain a secret clearance are required for this full-time position.

Qualifications

• U.S. citizenship required.
• Minimum 3 years in maintenance data entry and reporting.
• Minimum 2 years using similar fleet management software.

Responsibilities

• Track and manage Shop Repair Orders (SROs) in Fleet Focus.
• Generate shop production and maintenance status reports.
• Support equipment accountability in DPAS and other systems.

Skills

Attention to detail

Strong written and verbal communication skills

Technical oversight and mentorship

Proficiency in Microsoft Office Suite

Tools

Asset Works Fleet Focus

Defense Property Accountability System (DPAS)

Job description

Position: Maintenance Data Administrators

Type: Full-time

Location: San Diego, CA

Travel: 10%

Contingent Upon Award

Position Summary: The Maintenance Data Administrator provides administrative and data management support for NSW vehicle and equipment maintenance operations. This role is responsible for tracking shop repair orders, labor hours, repair costs, and equipment status within Government maintenance databases. The Maintenance Data Administrator ensures maintenance records are accurate, timely, and fully compliant with NSW reporting requirements, supporting equipment readiness and operational decision making.

Responsibilities:

• Track and manage Shop Repair Orders (SROs) in Fleet Focus
• Enter direct and indirect labor, parts, codes, and costs into maintenance databases
• Review, close, and file completed SROs within required timelines
• Generate shop production and maintenance status reports
• Support equipment accountability in DPAS and other logistics systems
• Brief deploying personnel on maintenance data procedures
• Assist with inventory validation and reconciliation
• Support Federal Automotive Statistical Tool (FAST) reporting
• Receive and process work orders from outlying NSW training sites

Required Qualifications:

• U.S. citizenship required
• Ability to obtain installation access credentials
• Ability to obtain and maintain a Secret clearance
• Minimum 3 years in maintenance data entry and reporting
• Minimum 2 years using Asset Works Fleet Focus or similar fleet management software
• Minimum 2 years using Defense Property Accountability System (DPAS) or similar property accountability systems
• Proficiency in Microsoft Office Suite
• Experience producing maintenance, labor, and production reports
• Experience providing technical oversight and mentorship
• Strong attention to detail and document control
• Strong written and verbal communication skills
• Ability to clearly identify as contract personnel when interacting with Government staff
• Compliance with administrative, security, and safety requirements
• Compliance with drugfree workforce requirements
• Ability to work in office and shop administrative environments
• Ability to lift up to 25 pounds occasionally
• Sitting, walking, and standing for extended periods
• Occasional movement between shop, office, and equipment areas

Physical Demands and Work Environment: While performing the duties of this position, the employee is regularly required to talk, listen, and write. The employee frequently is required to use foot/ankle motions, hands or fingers, handle or feel objects, tools, or controls. The employee is required to stand, walk, sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

The physical demands described here are representative of those that must be met by an employee to be the best qualified for the position and successfully perform the functions of the job. Reasonable accommodation may be made (if possible) to enable individuals with disabilities to perform the functions.

EEO Statement: Seventh Dimension, LLC is a Veteran friendly employer and provides equal employment opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws.