Maintenance Coordinator - Lansing, MI

Smurfit Westrock; Lansing (MI); On-site; USD 42,000 - 64,000; Full time

Job summary

Smurfit Westrock is seeking a Maintenance Coordinator to support the Maintenance Manager in planning, scheduling, and executing maintenance work for efficient workflow and equipment reliability. You will manage work orders, inventory, and PM programs while collaborating with other facilities.

The role requires familiarity with CMMS, MS Office, and strong organizational skills; a high level of attention to detail and the ability to communicate with various stakeholders is essential.

Qualifications

• Associate's degree preferred; or minimum two years' related experience and/or training; or equivalent combination of education and experience.
• General knowledge of maintenance tools and equipment.
• Ability to differentiate between mechanical and electrical issues to aid in work assignments.
• Ability to prioritize work to meet production needs.
• Ability to read, write, and comprehend complex instructions, correspondences and memos.
• Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community.
• Personal computer skills including electronic mail, word processing, spreadsheets, graphics, etc.
• Proficient in Microsoft Office suite and able to learn CMMS software.
• Knowledge of modern office procedures and methods including, but not limited to telephone communications, office systems, and record keeping.
• Ability to answer the telephone and provide information/assistance to customers.
• Ability to effectively communicate with supervisors.
• Must be able to function with minimal supervision and use independent judgment to achieve assigned objectives.
• Must be able to maintain good attendance.
• Must be able to perform all essential functions of this job with or without reasonable accommodation.

Responsibilities

• Maintains daily work order spreadsheets.
• Logs incoming materials and machine parts into inventory control software system.
• Puts away some incoming parts.
• Updates inventory control software with parts used and ensures purchasing reorders low items.
• Maintains Preventative Maintenance software system, logs information and aids in scheduling work due.
• Assists other facilities with maintenance software selection and implementation.
• Assists in the development of the PM program.
• Assists with contractor pricing reviews and scheduling.
• Tracks direct purchases (field POs) and collects receipts.
• Maintains department metrics – KPI's including safety data and work order tracking.
• Schedules and prepares agenda for department meetings.
• Sets department meetings and appointments.
• Answers phones, sorts and distributes mail. Maintains department communications.
• Facilitates department workflow – occasionally dispatching emergency repairs.
• Works with other facility staff to complete special assignments as needed.
• Performs other job duties as assigned.

Skills

Inventory management

CMMS

Microsoft Office

Data entry

Communication

Education

Associate’s degree preferred

Two years related experience

Tools

CMMS software

Inventory software

Job description

Coordinate maintenance activities and support the Maintenance Manager in planning, scheduling, and executing maintenance work to ensure efficient workflow and equipment reliability.

DUTIES AND RESPONSIBILITIES

• Maintains daily work order spreadsheets.
• Logs incoming materials and machine parts into inventory control software system.
• Puts away some incoming parts.
• Updates inventory control software with parts used and ensures purchasing reorders low items.
• Maintains Preventative Maintenance software system, logs information and aids in scheduling work due.
• Assists other MPS facilities with maintenance software selection and implementation
• Assists in the development of the PM program
• Assists with contractor pricing reviews and scheduling
• Tracks direct purchases (field PO's) and collects receipts.
• Maintains department metrics – KPI's including safety data and work order tracking.
• Schedules and prepares agenda for department meetings.
• Sets department meetings and appointments.
• Answers phones, sorts and distributes mail. Maintains department communications.
• Facilitates department workflow – occasionally dispatching emergency repairs.
• Works with other facility staff to complete special assignments as needed--for example, researching PM software, writing an evacuation plan, etc.
• Performs other job duties as assigned.

QUALIFICATIONS

• Associate's degree preferred; or minimum two years' related experience and/or training; or equivalent combination of education and experience.
• General knowledge of maintenance tools and equipment.
• Ability to differentiate between mechanical and electrical issues to aid in work assignments.
• Ability to prioritize work to meet production needs.
• Ability to read, write, and comprehend complex instructions, correspondences and memos.
• Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community.
• Personal computer skills including electronic mail, word processing, spreadsheets, graphics, etc.
• Proficient in Microsoft Office suite and able to learn CMMS software.
• Knowledge of modern office procedures and methods including, but not limited to telephone communications, office systems, and record keeping.
• Ability to answer the telephone and provide information/assistance to customers.
• Ability to effectively communicate with supervisors.
• Must be able to function with minimal supervision and use independent judgment to achieve assigned objectives.
• Must be able to maintain good attendance.
• Must be able to perform all essential functions of this job with or without reasonable accommodation.

Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.