Maintenance Coordinator

Advanced-Health-Care-6; Overland Park (KS); On-site; USD 55,000 - 85,000; Full time

Job summary

Advanced-Health-Care-6 is seeking a Maintenance Coordinator in Overland Park, KS to oversee facility upkeep, safety, and aesthetics. The role requires coordinating staff, managing vendors, and ensuring regulatory compliance in a healthcare setting.

Responsibilities include supervising maintenance teams, planning preventive maintenance, and coordinating with departments to support resident care activities. Full-time, weekdays with on-call rotations for emergencies.

Qualifications

• 3+ years in facility maintenance with 6 months in a supervisory role required
• Strong knowledge of HVAC, plumbing, electrical systems, carpentry, and general building maintenance
• Leadership abilities to motivate, train, and supervise maintenance personnel
• Excellent problem-solving and multi-project prioritization in a fast-paced environment
• Knowledge of regulatory safety standards for facility maintenance and environment health
• Effective communication and interpersonal skills with staff, residents, families, and vendors

Responsibilities

• Supervise and coordinate maintenance staff activities (technicians, groundskeepers, housekeeping)
• Recruit, hire, train and manage qualified team members
• Educate employees on job expectations and company policies and regulations
• Train and mentor maintenance staff and provide performance feedback
• Assign tasks and ensure quality work and proper coverage for shifts
• Manage schedules, time off, and vacations; maintain professionalism
• Plan maintenance projections, repairs, and preventive tasks for efficient operations
• Conduct regular inspections of facility, equipment, and grounds for needs and safety hazards
• Oversee HVAC, plumbing, electrical systems, structures, and infrastructure
• Coordinate with external contractors for specialized maintenance and installations
• Develop and maintain a preventive maintenance program and scheduling
• Ensure compliance with federal, state, and local regulations related to maintenance and safety
• Manage inventory and supplies; track expenditures and records
• Respond to maintenance emergencies promptly and troubleshoot to minimize disruption
• Collaborate with nursing, administration, and dietary to address maintenance needs
• Maintain cleanliness and organization of maintenance areas; adhere to infection control standards
• Maintain MSDS documents and address complaints about maintenance services
• Perform other duties as assigned by management

Job description

Description

The Maintenance Coordinator will oversee all aspects of facility maintenance and ensure the safety, functionality, and aesthetic appeal of our physical environment. This position requires strong leadership abilities, technical expertise, and a commitment to maintaining a high standard of quality in facility operations.

Schedule: Full-Time, Weekdays (M-F), On-Call, 8 Hour Shifts, Weekend On-Call for maintenance emergencies

Primary Responsibilities and Duties:

• Supervise and coordinate the activities of the maintenance staff, including maintenance technicians, groundskeepers, and housekeeping personnel (if applicable).
• Affectively recruit, hire, train and manage qualified team members.
• Educate employees on job expectations, all applicable and current company procedures, polices, and federal, state and local regulations.
• Train and mentor maintenance staff.
• Assign tasks and ensure quality work is being done by staff.
• Provide feedback to employees on their performance.
• Establish working hours, schedules, time off, and vacations while ensuring each shift has proper coverage.
• Set an example by maintaining professionalism and a positive demeanor in the workplace.
• Plan and prioritize maintenance projections, repairs, and preventative maintenance tasks to ensure the efficient operation of the facility and compliance with regulatory standards.
• Conduct regular inspections of the facility, equipment, and grounds to identify maintenance needs, safety hazards, and areas for improvement.
• Oversee the maintenance and repair of HVAC systems, plumbing, electrical system, building structures, and other facility infrastructure.
• Coordinate with external contractors and vendors for specialized maintenance services, repairs, and equipment installations, ensuring quality workmanship and cost-effective solutions.
• Develop and maintain a preventive maintenance program for all equipment and systems, scheduling routine inspections, maintenance tasks, and equipment replacements as needed.
• Ensure compliance with federal state, and local regulations related to facility maintenance, safety, and environment health.
• Manage inventory and supplies for maintenance activities including ordering materials, tracking expenditures, and maintaining accurate records.
• Respond promptly to maintenance requirements and emergencies, troubleshooting issues, and implementing timely solutions to minimize disruption to facility operations.
• Collaborate with other departments, including nursing, administration, and dietary, to address facility maintenance needs and support resident care activities.
• Maintain cleanliness and organization in maintenance areas, storage rooms, and equipment, adhering to infection control and safety standards.
• Maintain material safety data sheets (MSDS).
• Investigate and address complaints received regarding poor maintenance services.
• Perform all other duties as requested by management.

Requirements

Job Qualifications:

• Minimum of 3 years of experience in facility maintenance, including 6 months in a supervisory or leadership role, preferably in a healthcare or long-term care setting is required.
• Strong technical knowledge and skills in HVAC, plumbing, electrical systems, carpentry, and general building maintenance.
• Leadership abilities, with the capacity to motive, train, and supervise a team of maintenance personnel preferred.
• Excellent problem-solving skills and the ability to prioritize tasks, manage multiple projects, and meet deadlines in a fast-paced environment.
• Knowledge of regulatory requirements and safety standards governing facility maintenance and environment health.
• Effective communication and interpersonal skills, with the ability to interact professionally with staff, residents, families, and external vendors.

Physical Requirements:

• Work performed in a medical setting due to the need to maintain the facility and grounds.
• Ability to stand, walk, and move around the facility for extended periods.
• Physical stamina to perform manual labor, lift heavy objects, and operate equipment, tools, and machinery.
• Manual dexterity and hand-eye coordination for performing maintenance tasks, using hand tools, and operation equipment.
• Visual acuity and auditory ability to assess equipment, read maintenance manuals, and communicate effectively with staff.
• Ability to bend, stoop, kneel, and reach to access equipment, perform repairs, and maintain facility infrastructure.
• Ability to work at heights, including climbing ladders and accessing rooftop equipment, as needed.
• While performing the duties of this job, the employee may be exposed to hazardous chemicals, infections, waste, blood and body fluid, diseases, and conditions prevalent at the time.
• Maintain regular attendance and timeliness as set forth within the work schedule designated by the department supervisor/manager.

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